Set of Polymerized Floor Topping Compound for Lavatory of NAC LHB Coaches.

• Furnish the Audited balance sheet duly certified by the Chartered Accountant for last three years as prescribed in GCC or latest.

  Document required

• At the time of submission of bid, if you have any special condition then upload in scanned PDF copy. However , The Railway shall have the right to incorporate any such condition quoted by Tenderer, in the contract, at its discretion.

  Document required

• Please Submit your bank details.

  Document required

• The Tenderer/Contractor will have to accept and opt to take payment from Railway through a Letter of Credit (LC) arrangement, Modalities of the same will be as per Director Finance/CCA, Railway Board letter No. 2017/AC II/9/10 Pt. I dated 20.02.2018 (RBA No. 10/2018), 2017/AC II/9/10 Pt. 3 dated 09.05.2018 (RBA No. 48/2018)and 2018/CE-I/CT/9 dated 04.06.2018, ; copies of which are available in the Document Section of this Tender. However, this is subject to the required system has already been finalised and become operative by the concerned Accounts Department of Railway at any point of time. Therefore, the Tenderer has to agree in this respect and exercise his/her/their Option to this effect as per format available in the Document Section.

  Document optional

• For all the tenders having advertised cost of Rs 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement.

  Document optional

• This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the e-application on which tenders are called by Railways) by the tenderer at the time of bidding itself and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.

  Document optional

• The option so exercised, shall be an integral part of the bidder's offer. The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.

  Document optional

• In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC:

  Document optional

• The LC shall be a sight LC.

  Document optional

• The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor.

  Document optional

• SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15% per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills.

  Document optional

• The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalised by the engineer in consultation with the contractor on the basis of expected progress of work.

  Document optional

• The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor.

  Document optional

• The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation (format enclosed as Annexure 2) after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank.

  Document optional

• The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation.

  Document optional

• The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways.

  Document optional

• On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch).

  Document optional

• The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation, Bill of Exchange and Bill.

  Document optional

• Branch).

  Document optional

• Bank (Local SBI Branch).

  Document optional

• The Railways bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractors account.

  Document optional

• contractor is within the amount for which LC has been opened.

  Document optional

• to the contractor.

  Document optional

• railway with the contractor i.e., not through LC.

  Document optional

• The Contractor must upload the declaration of Annexure VI-B & other necessary documents which were uploaded in the document section at Special Financial & Technical criteria.

  Document required

• All the required/essential documents for sole Proprietorship firm, partnership firm, JV firm, LLP ,HUF etc. as required in GCC-2022 must have to be uploaded by them. Otherwise , their offer may be summarily rejected (Copy uploaded). Company registered under Companies Act 2013:

  1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
  2. A copy of Certificate of Incorporation
  3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
  4. All other documents in terms Para 10 of the Tender Form (Second Sheet) as per GCC-2022 must be uploaded
  Document required

• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

  Document optional

Technical-Compliances

• 1. 1. The Contractor shall have to submit work test certificate (WTC) of the material from OEM before work execution.
     2. Technical and safety data sheet of the offered product.
     3. Specification including test certificate for the parameters specified.
     4. Test certificates for fire properties from the reputed labs like LAPI, Crepim, Exova, DNV, TUV, NORD, Warrington fire or any other lab of international reputation having requisite accreditation for carrying out these test according to EN ISO/IEC 17025.
     5. The contractor shall submit sample with design/colour/pattern of Epoxy to be used in coaches and obtain prior approval of the Railway Administration before commencement of work.
  2. The contractor shall ensure the Inspection of materials with proper specification and Inspection charges shall be borne by the contractor.
  Document required

• IMPROVEMENT OF QUALITY OF WORKS (Provision of Efficient and Competent Staff at Work Sites by the Contractor).

  Document optional

• The Contractor shall place and keep on the works at all times efficient and competent staff to give the necessary directions to his workmen and to see that they execute their work in sound & proper manner and shall employ only such supervisors, workmen & labourers in or about the execution of any of these works as are careful and skilled in the various trades

  Document optional

• Warranty The Contractor should provide warranty for 01 POH cycle i.e 36 months from the date of completion of Coaches. If any defects due to poor quality of material/poor workmanship are found within the warranty period shall be attended and rectified by the contractor free of cost within 96 hrs. of intimation ( Intimation may be sent through phone/SMS/e mail/WhatsApp) at SDAH Division, sorting yard or Tikiapara or Asansol or Malda coaching depot or any other depot over Eastern Railway/Foreign Railway.

  Document optional

• Storage at Contractors responsibility As far as possible, required space will be provided by Railway. But, the Contractor has to take the responsibilities to construct temporary infrastructure/Porta cabin or any suitable means with locking arrangements for stocking the stock the buffer quantities of required items.

  Document required

• ERRORS OMISSIONS AND DISCREPANCIES The tenderer/ contractor shall not take advantage of any misinterpretation of the conditions due to typing or any other error and if any in doubt shall bring it to the notice of the Engineer without delay. In case of any contradiction, only the printed rules and books should be followed and no claim for the misrepresentation shall be entertained.

  Document required

• Prototype Approval The contractor must submit documents as per specification RCF MDTS -44289 Rev-00 ( Para No: 7), otherwise their offer will be summarily rejected.

  Document required

• The supplier shall supply a sample along with the following details at the time of prototype approval. Test certificate fromOEM of the primer, Epoxy resin coating and sealer coating indicating compliance to specified parameters as above.

  Document required

• Material and safety data sheets.

  Document required

• 3 nos of steel sheets of size 300mmX 600mm should be submitted after application of these coatings. The sample must be coated with three layers (primer, epoxy resin and decorative flex with sealer) and all three layers shall be visible to eye to determine the actual process of installation. Test certificates for fire properties as mentioned in RCF Spec MDTS-44289, Rev-00.

  Document required

• Suppliers shall incorporate changes suggested by Railway in the prototype as well as in the bulk supply

  Document required

• The bulk manufacturing shall be undertaken only after approval of prototype. This clause of prototype approval is applicable for the first supply from a new supplier.

  Document required

• NOTE While quoting, the tenderer shall submit the following details for technical scrutiny of the offers. In absence of the below details for the offered product, the offer would not be considered (Ref: Para 3 of RCF Spec. No. MDTS 44289 Rev-00 dt: 07.07.2016).

  Document required

Custom

• The Tenderer must fill up, sign and upload the Tender Form, Annexure-VIB in the prescribed format of GCC uploaded in the Document Section of NIT failing which the Bid may be rejected.

  Document required

• The tenderers shall submit requisite information as per Annexure-VIB of GCC-2022, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet (as per latest correction slip) failing which, the offer may be rejected. Tenderer must give declaration regarding Clause No. 16 of Part-I of GCC, 2022 which is as follows:- Employment/Partnership etc. of Retired Railway Employees:

  1. Should a tenderer
     1. be a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, OR
     2. being partnership firm / joint venture (JV) / registered society / registered trust etc have as one of its partners a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, OR,
     3. being an incorporated company have any such retired Engineer of the gazetted rank or any other gazetted officer working before his retirement as one of its directors AND in case where such Engineer or officer had not retired from government service at least 1 year prior to the date of submission of the tender THEN the tenderer will give full information as to the date of retirement of such Engineer or gazetted officer from the said service and as to whether permission for taking such contract, or if the Contractor be a partnership firm or an incorporated company, to become a partner or director as the case may be, has been obtained by the tenderer or the Engineer or officer, as the case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender.
  2. In case, upon successful award of contract, should a tenderer depute for execution of the works under or to deal matters related with this contract, any retired Engineer of gazette rank or retired gazetted officer working before his retirement in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, and now in his employment, then the tenderer will ensure that retired Engineer or retired gazetted officer had retired from government service at least 1 year prior to the date of his employment with tenderer and in case he had retired from service within a year then he possesses the requisite permission from the President of India or any officer, duly authorized by him in this behalf, to get associated with the tenderer.
  3. Should a tenderer or Contractor being an individual, have member(s) of his family or in the case of partnership firm/ company / joint venture (JV) / registered society / registered trust etc. one or more of his partner(s)/shareholder(s) or member(s) of the family of partner(s)/shareholder(s) having share of more than 1% in the tendering entity employed in gazetted capacity in the Engineering or any other department of the railway, then the tenderer at the time of submission of tender, will inform the authority inviting tenders the details of such persons. Note:-If information as required as per 16.a), b), c) above has not been furnished, contract is liable to be dealt in accordance with provision of clause 62 of Standard General Condition of contract.
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• Documents testifying tenderer previous experience and financial status should be produced along with the tender. Tenderer(s) who is / are not borne on the approved list of the Contractors of Indian Railway shall submit along with his / their tender:

  1. Certificates and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.
  2. Audited Balance Sheet duly certified by the Chartered Accountant regarding contractual payments received in the past.
  3. The list of personnel / organization on hand and proposed to be engaged for the tendered work. Similarly list of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.
  4. A copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is enclosed as Annexure-V. In addition to Annexure-V, in case of other than Company/Proprietary firm, Annexure -V(A) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. as the case may be. Non submission of Annexure - V (A) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested / digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document. Non-compliance with any of the conditions set forth therein above ( clause of 11 of part-I of GCC) is liable to result in the tender being rejected. The same will be guided as per latest amendment/updation/correction of GCC-2022 along with all latest Advance Correction Slips from time to time.
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• The tenderer whether sole proprietor / a company or a partnership firm / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected.

  Document required

General Instructions

• The works are required to be completed within the specified period in NIT HEADER from the date of issue of acceptance letter.

• Rights Of The Railway To Deal With Tender The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderer(s) shall demand any explanation for the cause of rejection of his/their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders.

• If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage.

• It is responsibility of the tenderer that they ensure to see any corrigendum of the tender to check the corrigendum on the website from time to time.

• BOOK OF REFERENCE General Conditions of Contract, 2022, hereinafter mentioned as GCC 2022, of Indian Railways. There will be an overall binding of Indian Railways; General Conditions of Contract, 2022; hereinafter or elsewhere mentioned as GCC, 2022 amended/revised/ modified/corrected from time to time, irrespective of before or after opening of this e-tender, upon the tender or contract.

• Tenderer must upload all the necessary document in proper format as mentioned in GCC or latest.

• At the time of submission of bid, if you have any special condition then upload in scanned PDF copy. However , The Railway shall have the right to incorporate any such condition quoted by Tenderer, in the contract, at its discretion.

• Electronic tender box will be opened after the closing time as shown in the NIT/IREPS website, as per procedure. Tenderers shall not be required to be present in the Office of Dy. Chief Mechanical Engineer (LHB)/Liluah for any e-Tender opening process. They can obtain totally transparent Bid Tabulation Statement by logging in IREPS website after tender opening. All the participating tenderers who will submit valid e-Tender offer can view their own offer details as well as tender tabulation statement after tender opening from any location using internet access by visiting the website: www.ireps.gov.in instantly after opening of the electronic tender box, by clicking on the icon. Railways do not guarantee opening of the tender on or after the specified date and time due to reasons beyond control of the Railway Administration. Hence the e-Tender can be opened after the specified due date and time also. It will, however, be ensured that no offer is submitted after the specified date and time for the subject e-Tender. Tenderers cannot submit/modify any offer or attach any file to it after the closing date and time as stipulated in the e-Tender Notice. IREPS does not permit any alteration, modification, deletion of any entry or condition offered by the tenderer in the e-Tender, after closure of the electronic tender box.

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• The Tenderer will have to upload necessary authenticated and proper document in respect of the above, along with Tender Offer; to comply the respective condition of GCC, 2022 to its last amendment in respect of Nature of the firm: Sole proprietorship firm, or, Partnership Firm, or Joint Venture Firm, or Company registered under Companies Act 1956, or a Society. In this regard, Railway Board letter No. 2013/CE- I/CT/O/33/SI (FTS-89623) dated 11.10.2014 may be referred to, which is furnished in the Document Section.

• The Contractor should provide dress/uniform of Light blue shirt, Badge containing Logo / Name of Firm on Pocket, Navy Blue Trouser, Yellow Helmet, Industrial Shoe, PVC gloves / Leather gloves to the Contractor Labourers working under them during this work in workshop Premises such that they are clearly identified and it is mandatory to wear this uniform, otherwise no contractual staff shall be allowed to work in Liluah Workshop premises without wearing the above uniform.

• Vide Railway Board letter No. 2018/E(LL)/AT/CNR/3 dated 24.01.2018, every contractor must abide by and ensure compliance to statutory provisions of applicable Labour Laws and various Labour Legislations, as applicable, when they are engaging workmen for execution of Works Contracts awarded by Railways. Details of the above are clearly mentioned in the said letter of Railway Board; copy of which can be seen in the Document Section of this Tender. ;Successful Bidder/tenderer; or ;Contractors; shall have to submit an Undertaking stating that they shall abide by the above instructions meticulously, to pay the Minimum Wages and others facilities as per provisions of the above Labour Legislations/Laws; and in case of any deviation/non-compliance in respect of above laws/legislations; or any complaint is received to that effect, the Contractor will be solely responsible and Railway will take up necessary punitive/penal proceedings under relevant laws against the default/accused Contractor in consultation with Labour Authorities and black list them nationally. All bidders are once again advised to take a serious note of these issues and follow the instruction laid in the said letter of Railway Board thoroughly, both in letter and spirit. Copy of the said latter of Railway Board is furnished at the Document Section.

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• System of Verification of Tenderers Credential:

• For the works tenders, it has been decided to adopt Self-Declaration based system of credential verification. The tenderer shall submit along with the tender document, documents in support of his/their claim to fulfil the eligibility criteria as mentioned in the tender document. Each page of the copy of documents/certificates in support of credentials, submitted by the tenderers shall be self-attested/digitally signed by the tenderer or authorised representative of the tendering firm. Self-attestation shall include signature, stamp and date (on each page). Only those documents which are declared explicitly by the tenderer as "Documents supporting the claim of qualifying the laid down criteria", will be considered for evaluating his/their tender. The system shall be applicable once it is made operational in IREPS. This system is already being followed by some of Railway PSUs. In all works tender documents, following para may be added in the section describing the qualification and eligibility criteria. "The tenderers shall submit a self- declaration stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the Self- Declaration to be submitted by the bidder is enclosed in the Document Section. And It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self-attested by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee to scrutinise beyond the submitted document of tenderer as far as his qualification for the tender is concerned." With the submission of the self-declaration as mentioned above, the practice of verification of tenderer's documents by the Railways may be dispensed with. Following clause may also be added to the Instructions to Bidders. All the condition will be maintained as per provision of GCC-2022 or its latest ammendment.

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• The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway thereunder.

• In case of any wrong information submitted by tenderer, the contract shall be terminated, Bid Security, Performance Guarantee (PG) and Security Deposit (SD) of contract forfeited and agency barred for doing business on entire Indian Railways for 5 (five) years.

• Tenderer should avoid uploading same pages for more than one occasions and Unnecessary Documents.

• The contractor has to provide ID Cards which are to be countersigned by Workshop Security Authority for the staffs working under them.

• Police Verification of Antecedents of Contractual Staff as per DG/RPF letter No. DO No. 2020/Sec(CCB)/45/50/Misc dt. 29.01.2020 (Letter uploaded in Document Section).

• Tenderer have to cautious regarding the engagement of Labour about the subject work. If any worker found during the execution of work, the contractor will solely be responsible and action will be taken as per extent rule.

• Contractors are advised to take necessary steps for police verification of all the engaged contractual staff as per Sr. Divisional Security Commissioner(Cord) RPF/E.R/LLH letter No: HWH/CR-Order & Circulars/2022 dt:15.10.2022.

• Police Verification of Contractual Staff Police Verification of Antecedents of Contractual Staff as per DG/RPF letter No. DO No. 2020/Sec(CCB)/45/50/Misc dt. 29.01.2020.

  1. Contractor have to cautious regarding the engagement of Labour about the subject work. If any worker found during the execution of work, the contractor will solely be responsible and action will be taken as per extant rule.
  2. The contractor has to provide ID Cards which are to be countersigned by Workshop Security Authority for the staffs working under them.
  3. 100% police verification of contractual staff engaged to work in workshop premises for execution of the proposed outsourced work should be ensured vide Sr. DSC(Cord)/RPF/ER/HOWRAH's letter no. HWH/CR-Order & Circulars/2022 dtd.15.10.2022. Individuals can now submit applications for Police Verification through the online portal digitalpolice.gov.in, where police verification reports are generated following the standard procedure by the respective police authorities.
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• The contractor must have to collet Form-III from the nominated office of LLH workshop & then it has to submit Labour commissioner office as per requirement of engaged manpower.

• As per IR GCC, 2022; e-Tender Forms shall be issued free of cost to all Tenderers.

As per Railway Board letter No. 2019/sec.(Int.)/51/7/2-23 New Delhi, dt:16.08.2020 & IGCum-PCSC/RPF/ER's letter no.

SC.20/43/45/Order Circular/2021 dt:23.08.2021, Contractor should not engage any Bangladeshi, Rohingyas or any other foreigner in India as a worker during the execution of work.

Special Conditions

• Contractor will ensure that the subject work is done regularly on every working day as when the coaches are offered by the Consignee, to upkeep and ensure the regular outturn of coaches remains unhampered and unaffected due to any reason on the part of the Contractor.

• All the materials, tools and other required items required for the work, specified or not specified elsewhere in this Tender Documents and attached documents, will be under the scope of the Contractor.

• Tenderer have to strictly comply the guidelines for updation of Labour data on Railway's shramik kalyan portal vide Railway Board letter No. 2018/CE-I/CT-4 dt. 17.10.2018, Letter furnished in Document Section. No payment will be made unless complied.

• Safety Gear The contractor should supply the following safety items adequately and ensure wearing of the Safety items by workmen while carrying out the work without fail. Any deviation in this regard be viewed seriously and a penalty prescribed will be levied.

  1. Uniform of navy blue colour shirt and navy blue colour pant with logo on the shirt indicating the name of the company.
  2. Industrial shoes.
  3. Helmet.
  4. Safety goggles.
  5. Nasal masks.
  6. Ear plugs.
  7. Safety hand gloves.
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• Wages to Labour The Contractor shall be responsible to ensure compliance with the provision of the Minimum Wages Act, 1948 (hereinafter referred to as the "said Act") and the Rules made thereunder in respect of any employees directly or through petty Contractors or sub-contractors employed by him for the purpose of carrying out this contract. If, in compliance with the terms of the contract, the Contractor supplied any labour to be used wholly or partly under the direct orders and control of the Railways whether in connection with any work being executed by the Contractor or otherwise for the purpose of the Railway such labour shall, for the purpose of this Clause, still be deemed to be persons employed by the Contractor. If any moneys shall, as a result of any claim or application made under the said Act be directed to be paid by the Railway, such money shall be deemed to be moneys payable to the Railway by the Contractor and on failure by the Contractor to repay the Railway any moneys paid by it as aforesaid within seven days after the same shall have been demanded, the Railways shall be entitled to recover the same from Contractor's bills/Security Deposit or any other dues of Contractor with the Government of India.

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• Apprentices Act The Contractor shall be responsible to ensure compliance with the provisions of the Apprentices Act, 1961 and the Rules and Orders issued thereunder from time to time in respect of apprentices directly or through petty Contractors or sub- contractors employed by him for the purpose of carrying out the Contract. If the Contractor directly or through petty Contractors or sub-contractors fails to do so, his failure will be a breach of the contract and the Railway may, in its discretion, rescind the contract. The Contractor shall also be liable for any pecuniary liability arising on account of any violation of the provisions of the Act.

• Provisions of Payments of Wages Act The Contractor shall comply with the provisions of the Payment of Wages Act, 1936 and the rules made thereunder in respect of all employees employed by him either directly or through petty Contractors or sub- contractors in the works. If in compliance with the terms of the contract, the Contractor directly or through petty Contractors or sub-contractors shall supply any labour to be used wholly or partly under the direct orders and control of the Engineer whether in connection with the works to be executed hereunder or otherwise for the purpose of the Engineer, such labour shall nevertheless be deemed to comprise persons employed by the Contractor and any moneys which may be ordered to be paid by the Engineer shall be deemed to be moneys payable by the Engineer on behalf of the Contractor and the Engineer may on failure of the Contractor to repay such money to the Railways deduct the same from any moneys due to the Contractor in terms of the contract. The Railway shall be entitled to recover the same from Contractor's bills/Security Deposit or any other dues of Contractor with the Government of India all moneys paid or payable by the Railway by way of compensation of aforesaid or for costs of expenses in connection with any claim thereto and the decision of the Engineer upon any question arising out of the effect or force of this Clause shall be final and binding upon the Contractor.

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• Provisions of Contract Labour (Regulation and Abolition) Act, 1970:

• The Contractor shall comply with the provision of the contract labour (Regulation and Abolition) Act, 1970 and the Contract labour (Regulation and Abolition) Central Rules 1971 as modified from time to time, wherever applicable and shall also indemnify the Railway from and against any claims under the aforesaid Act and the Rules.

• The Contractor shall obtain a valid license under the aforesaid Act as modified from time to time before the commencement of the work and continue to have a valid license until the completion of the work. Any failure to fulfil the requirement shall attract the penal provision of the Act.

• The Contractor shall pay to the labour employed by him directly or through sub- contractors the wages as per provision of the aforesaid Act and the Rules wherever applicable. The Contractor shall notwithstanding the provisions of the contract to the contrary, cause to be paid the wages to labour, indirectly engaged on the works including any engaged by sub-contractors in connection with the said work, as if the labour had been immediately employed by him.

• In respect of all labour directly or indirectly employed in the work for performance of the Contractor's part of the contract, the Contractor shall comply with or cause to be complied with the provisions of the aforesaid Act and Rules wherever applicable.

• In every case in which, by virtue of the provisions of the aforesaid Act or the rules, the Railway is obliged to pay any amount of wages to a workman employed by the Contractor or his sub-contractor in execution of the work or to incur any expenditure on account of the contingent, liability of the Railway due to the Contractor's failure to fulfill his statutory obligations under the aforesaid Act or the rules, the Railway will recover from the Contractor, the amount of wages so paid or the amount of expenditure so incurred and without prejudice to the rights of the Railway under the Section 20, Sub- Section (2) and Section 2, Sub-Section (4) of the aforesaid Act, the Railway shall be at liberty to recover such amount or part thereof from Contractor's bills/Security Deposit or any other dues of Contractor with the Government of India. The Railway shall not be bound to contest any claim made against it under Sub-Section (1) of Section 20 and Sub- Section (4) of Section 21 of the aforesaid Act except on the written request of the Contractor and upon his giving to the Railway full security for all costs for which the Railway might become liable in contesting such claim. The decision of the Chief Engineer regarding the amount actually recoverable from the Contractor as stated above shall be final and binding on the Contractor.

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• Provisions of Employees Provident Fund and Miscellaneous Provisions Act, 1952:The Contractor shall comply with the provisions of Para 30 & 36-B of the Employees Provident Fund Scheme, 1952; Para 3 & 4 of Employees' Pension Scheme, 1995; and Para 7 & 8 of Employees Deposit Linked Insurance Scheme, 1976; as modified from time to time through enactment of "Employees Provident Fund & Miscellaneous Provisions Act, 1952", wherever applicable and shall also indemnify the Railway from and against any claims under the aforesaid Act and the Rules. Contractor is to abide by the provisions of Payment of Wages act & Minimum Wages act in terms of clause 54 and 55 of Indian Railways General Condition of Contract. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. The Registration/ updation of Portal shall be done as under:

  1. Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of Acceptance.
  2. Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all LoAs issued in his favour.
  3. The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoA) / Contract Agreements on shramikkalyan portal within 15 days of issue of any LoA for approval of concerned engineer.
  4. After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramikkalyan portal on monthly basis.
  5. It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period. (ii) While processing payment of any 'On Account bill' or 'Final bill' or release of 'Advances' or 'Performance Guarantee / Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till ____Month, ____Year."
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• Provisions of "The Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996" and "The Building and Other Construction Workers' Welfare Cess Act, 1996": The tenderers, for carrying out any construction work, shall get themselves registered with the Registering Officer under Section-7 of the Building and Other Construction Workers Act, 1996 and rules made thereto by the concerned State Govt., and submit certificate of Registration issued from the Registering Officer of the concerned State Govt. (Labour Dept.). The Cess shall be deducted from contractor's bills as per provisions of the Act.

• In order to increase transparency in payment of Contract Labour wages and other payments, a web based e-application has been developed and hosted on website www.shramikkalyan.indianrailways.gov.in. All contractors are required to upload details of their LoAs, engaged workmen, wage payment details, PF/ESI details, bonus details etc., on monthly basis. The details so uploaded shall be available in public domain.

• In order to ensure prompt and proper uploading of details related to LoAs, engaged workmen, wage and other payment details, the following Special Condition is furnished hereunder:

• Contractor is to abide by the provisions of Payment of Wages Act and Minimum Wages Act in terms of clause 54 and 55 of Indian Railways General Conditions of Contract. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in portal. The Registration updation of Portal shall be done as under:

• Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of Acceptance.

• Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all LoAs issued in his favour.

• The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoA) / Contract Agreements on shramikkalyan portal within 15 days of issue of any LoA for approval of concerned engineer.

• After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramikkalyan portal on monthly basis.

• It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period.

• While processing payment of any 'On Account bill' or 'Final bill' or release of 'Advances' or 'Performance Guarantee / Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till ____Month, ____Year."

• Contractor must follow the safe practice of using machines and tools operated by 110V AC/DC, while working on coaches in Railway premises.

• Incorporation of New Clause as Special Condition in Works Contract Agreement of Eastern Railway are as follows: The Provision of Clause 63 and 64 of General Conditions of Contract will be applicable only for settlement of claims/dispute, for values less than 20% of the original value (excluding the cost of materials supplied free be Railways) of the contract or 20% of the actual value of the work done (excluding the value of the work rejected) under the contract whichever is less. When claims/disputes are of value more than 20% of the value of the actual work done under the contract, whichever is less, the contractor will not be entitled to seek such disputes/claims for reference to arbitration and the provisions of Clause No. 63 & 64 of the General Conditions of Contract will not be applicable for referring the disputes to be settled through arbitration.

• The Contractor shall furnish his monthly statement of claims as per Clause 43(1) of IRS GCC during the progress of work and not after completion of the work. All such claims and disputes shall be settled promptly during the progress of the work. Chief Engineer/ADRM shall be the final authority for decision on claims and disputes preferred by the contractor. But, the contractor should seek reference to arbitration to settle the disputes only once, subject to the conditions as mentioned in the above para.

• These special condition shall prevail over the existing Clause 63 & 64 of General Conditions of Contract.

• VARIATION IN QUANTITY The quantities may vary to the extent of 50% on higher side or to any extent on lower side during the execution of work according to the actual need of the Railways. Variation up to 25% on higher side and up to any extent on lower side will be paid at the same rate. For controlling payment in case the agreemental value goes beyond +25%, a regulatory mechanism as part of contract itself would be as follows. For the first 15% increase in the value beyond 25% of the agreemental value, the rates will have reduction of 2% in the incremental value of the agreement and for the next 10% increase in the value; rates will have an additional reduction of 2% in the further incremental value of the agreement.

• STORAGE OF INFLAMMABLE ARTICLES No inflammable materials, such as petroleum oil etc. within the meaning of the Indian Petroleum Act and Indian Explosives Act shall be stored at site or adjacent land until the approval of the Railway and necessary license under the Act has been obtained by the Contractor. All due precautions as required under the Act shall be taken by the contractor.

• FIRST-AID The contractor shall maintain in a readily accessible place first-aid appliance including adequate supply of sterilized dressing and sterilized cotton wool. The appliances shall be placed under the charge of responsible person who shall be readily available during working hours.

• DAMAGE, ACCIDENTS OR FLOODS OR TIDES The contractor shall take all precautions against damages from accidents, floods or tide. No compensation will be allowed to the contractor for his tools, plants, materials, machines and other equipment lost or damaged by any cause whatsoever. The contractor shall be liable to make good the damages to any structure or part of a structure, plant or material of every description belonging to the Railway Administration, lost or damaged by any cause during the course of contractor's work. The Railway Administration will not be liable to pay to the contractor any charges for rectification or repairs to any damage which may have occurred from any cause whatsoever, to any part of the new structures during construction. No claims in this regard will be arbitrable.

• SECURITY DEPOSIT The Earnest Money deposited with the tender of successful tenderer will be retained as part of security deposit which will be 5 percent of the value of work awarded. The balance amount of security deposit will recovered on account bill of the work @ 6 percent till it reached up to 5 percent of the value of work including Bid Security as per GCC, 2022.

• PERFORMANCE GUARANTEE The successful bidder shall submit the Performance Guarantee (PG) as per clause 16.(4) of Standard General Condition of Contract, 2022 amounting to 5% of the contract value.

• Additional PG as per 16(4) h of Part-II of GCC-2022 in accordance to Advance Correction Slip No. 11 to GCC-2022 vide Railway Board's letter No. 2022/CE-I/CT/GCC- 2022/POLICY/Pt.I (E-3320424) dt. 13.03.2026. (letter uploaded in Document Section of NIT).

In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'.

These details shall be available in public domain.

Engineer shall approve the contractor's registration in the portal within 7 days of receipt of such request.

Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request.

Technical-Compliances

• (Drawing attached in Document section, If available). Water, compressed air and Electricity will be provided by the Railways free of cost. No tools and equipment's whatsoever will be provided by Railway.

• Bidders may obtain necessary copy of Drawings from the Concerned Authority on submission of requisite Money Receipt against remission of required amount at Chief Cashier's Cost Office, Eastern Railway Headquarters (Fairlie Place), and its subsidiary office (in Liluah workshop the same may be deposited to the office of Assistant Divisional Cashier/LLH) as per relevant Rates mentioned in EDPM/LLH's letter No. LD.4/1/Pt. XI dt. 09.06.2015 (copy uploaded in Document Section). Money Receipt in Original should be submitted to Office of Dy. CME (LHB)/LLH for obtaining any such Drawing mentioned in this tender.

• INSPECTION The work carried out by the contractor will be checked by nominated Senior Section Engineer of the workshop. The decision of the Railway administration will be final in this regard. Monitoring and Inspection of Completed work will be carried out by Consignee or authorized Representative of Railway.

• Inspection of Materials The work carried out by the contractor will be checked by nominated Senior Section Engineer of the workshop. The decision of the Railway administration will be final inthis regard. Epoxy material must be RITES/TPI Inspected.

• INSPECTION REGISTERS AND RECORDS The contractor shall maintain accurate records, plans and charts showing the dates and progress of all main operations and the Engineer shall have access to this information at all times.The following registers will be maintained at respective workshops/divisions by the contractor and to be kept at the office of the nominated Senior Section Engineer of respective workshops/divisions.

  1. Form A-- Employee Register
  2. Form B - Register for wages: This register will be maintained by the contractor to show the wages paid to the labour. The labour deployed by contractor for the entire work must have individual Bank Account in their own name. The payment to the Labour by contractor shall be made as per the latest minimum wages issued from Chief Labour Commissioner through bank account of individual Labour only. The contractor should enclose the copy of bank transaction statement showing that payment has been made to bank account of the Labourers for previous month while submitting the bill. The contractor should submit EPF code numbers after the acceptance of contract before submitting the bill. The contractor has to deposit requisite EPF and ESI amount in respect of individual labourers. The copy of remittance for EPF and ESI should be enclosed along with bill. A nominated Senior Section Engineer of Respective workshops/divisions has to certify for the amount shown in the wages register and bank transaction statement has been paid to the labourers by the contractor.
  3. Form D -- Register for Attendance.
  4. Site Order Register:The contractor shall promptly acknowledge orders given therein by the Engineer or his representative and comply with them. The compliance should be reported by the Contractor to the Engineer or his representative in time so that it can be checked.
  5. Work diary:The contractor shall maintain a work diary duly recording the no. of coaches allotted and no. of coaches completed regarding the subject work. The contractor shall get the position reconciled and the certification of a nominated Senior Section Engineer of Respective workshops/divisions & Senior Section Engineer/Inspection.All registers at item (i) to (v) mentioned as above will be maintained by the contractor and signed by contractor, nominated Senior Section Engineer of Respective workshops/divisions & SSE / Inspection for quality. Any other registers considered necessary by the Engineer, shall be maintained at Respective workshops/divisions in which the representative of the Engineer and the contractor will have to sign. The registers, proforma charts, etc. will be the property of the Railway. Registers as mentioned above will have to be maintained depending on the scope of the work as prescribed by Engineer at Carriage & Wagon Workshop/LLH and other nominated place.
  6. Measurement Book: This is the basis of all accounts of quantities of work done by the contractor which is to be recorded date wise and signed by both the parties
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• Inspection of Completed work will be carried out by SSE/MR(REPAIR -BAY)/LLH or Authorised Representative of Railway.

• Since the work is very urgent in nature. So, the work should be started within 30 days of receiving LOA.

• Place of Work Work to be done at any location in the Liluah Workshop premises. The contractor must have the capacity to work at multiple locations of the Eastern Railway (SYAE, Chitpur including any other division & Workshop if required), to ensure the earliest completion of work, as per requirement of Railway. This is subject to as intimated by Railway from time to time during the progress of the contract.

• No tools and equipments whatsoever will be provided by Railway.

• After any type of work like stripping/breaking of floor/any type of cleaning work, debris will have to be cleared and cleanliness will have to be ensured by Contractor. Working floor area have to be cleared and cleanliness will have to be ensured by Contractor.

• Contractor must follow the safe practice of using machines and tools operated by 110V AC/DC, while working on coaches in Railway premises.

• PENALTY CLAUSE The railway reserves the right to deduct following penalty for non- compliance of terms and conditions of this contract. Once the coach is allotted to the contractor, The firm has to start the work in the nominated coach as per instruction of consignee and complete the work within 48 hours from the offering of the coach. Delay beyond that shall incite penalty of Rs 500.00 per day per coach or as per provisions specified in GCC, amended/updated/revised/modified time to time and at any point of time. However, delay on account of the railway shall not be ground of penalty. Work has to be started on communication through phone/SMS/E- mail/etc, failing which the above penalty will be imposed . However due to unforeseen reasons if the railway has not offered the Coaches then no penalty shall be levied on the contractor. No payment shall be made for the rejected coaches till the coaches are passed by nominated Senior Section Engineer/Incharge/Railway officers.

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• If the contractor does not deploy any staff on any day at any worksite and coaches are available for allotment to the contractor, a penalty of Rs.5000/- will be levied per day per worksite.

• All the contractor staff shall use required PPE's , Uniform and Identity cards. Any deviation in this regard will be viewed seriously and a penalty of Rs. 1000/- per employee per occasion for non wearing of PPE's or Uniform or Identity cards will be levied.

• In case of any adverse remarks on quality of work and method by any inspecting officials, a penalty of Rs.2000/- per occasion will be levied.

• If the supervisor (Qualified Graduate Engineer or Equivalent) is not available at any worksite during working hours to execute the work from their staff, a penalty of Rs.40000/- per month or part thereof for the default period as mentioned in RB letter No.2012/CE-I/CT/0/20 dt: 10.05.2013. One Qualified Diploma Holder Engineer should be deputed when cost of work to be executed more than Rs. 25 lakh, but less than Rs. 2 Cr. In this case a penalty of Rs. 25,000 for each month or part thereof for the default period as mentioned in the above letter.

• In case the contractor fails to commence the work at any worksite within 30 days after receipt of Letter of Acceptance, a penalty of Rs.1000/- per day per worksite will be levied. However if railway has asked for late commencement of work due to administrative reasons, then no penalty will be levied.

• If the scrap materials are not disposed properly to a identified location (nominated dustbin), a penalty of Rs.1000/- will be levied per occasion.

• Exemption of penalty can be considered by the competent authority on special cases such as natural calamity, bad weather or any valid reason etc. The decision of the competent Railway authority is final and binding on the contractor.Neatness and Cleanliness of working area must be undertaken and ensured by firm's representative along with quickest disposal of stripped off materials and off-cuts at proper place as nominated by Railway on regular basis otherwise penalty will be imposed @ Rs. 1000.00 per day will be levied per occasion or as decided by higher authority.

• If the Railway authority is not satisfied with the quality of work, then the coach can not be considered as completed work. Penalty will be imposed as Railway authority deemed fit for non compliance/Any type of damage of Railway property or any other losses/unsatisfactory performance .

• SIMILAR NATURE OF WORK " any work of polymerized flooring, or the work furnishing/refurbishing/ modification/conversion in Railway rolling stock or upgradation of toilets in Railway Coaches"

• Scope of Work Detailed scope of work has been uploaded in the document section of NIT. The contractor has to execute the work as per RCF Specification No: MDTS 44289, Rev-00 which is uploaded in the document section.

The contractor will have to carry out the work as per specification and drawings, if any mentioned in the description of item as well as in the scope of work.

All type of tools and equipments required for the work will be under the scope of the Contractor.

During checking if the quality of work is not up to the mark as per the scope of work, then the firm has to again rework the same free of cost.

The cost of any type of inspection will have to be borne by Contractor.