eProcureOpenServices

Howrah Division - Supply, Installation, Commissioning and Operation of Track Based Rail Lubricator(Electronic Type of 1 KM Category) along with Supply of Lubricant for RailLubricator as per site requ…

Ministry of Railways

Office of the Sr. Divl. Engineer/Co-ordn/HWH Eastern Railway Howrah Howrah

Delivers to

Howrah, West Bengal

Overview

23 facts from the tender

Ministry of Railways published this services tender on eProcure on 9 Oct 2026, for Howrah, West Bengal. The estimated value is ₹7.5 Cr and the EMD is ₹5.3 L. It closes on 2 Nov 2026, 2:00 pm IST. Tender ID 92664646 · Ref 02_2026-27_Service.

Timeline

Published9 Oct 2026 · 5:26 pm
Bidding startsin 3d 1h19 Oct 2026
Closes2 Nov 2026 · 2:00 pm

Bidding

Bid type: Open/Advertised
Contract type: Service - General · Expenditure
Tender type: Open
Tendering section: OA/2
Bidding system: Two Packet System
Bidding style: Single Rate for Tender
Validity of offer: 90 days
Completion period: 66 Months
Tender document cost: ₹10,000
JV / consortium: Not allowed
Ranking order: Lowest to Highest
Expenditure type: Capital (Works)
Pre-bid meeting: None

Buyer

Inviting authority: HOWRAH DIVISION-ENGG/EASTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Howrah, West Bengal · the inviting office's place
Portal location: Kolkata · as listed on eProcure
Portal: eProcure
Inviting officer: DRM/HWH/ERHOWRAH DIVISION-ENGG/EASTERN RLY

Important dates

Published: 9 Oct 2026, 5:26 pm IST
Bidding starts: 19 Oct 2026
Closes: 2 Nov 2026, 2:00 pm IST

Declarations by the buyer

Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Bidders from a country sharing a land border with India must be registered with the competent authority

Schedule of work

2 items

Item	Quantity	Railways’ estimated rate	Amount
Schedule A · Non Schedule items
1Supply, Installation and Commissioning of Track based Rail Lubricator (Electronic type) with dual applicator / wiper bar complete system as per RDSO's technical specification No.IRS- T-48 version 5. Supply of solar panel and its accessories including battery and mast for successful operation of Lubricator. The Firm has to inspect each location regularly for operation and maintenance not less than 15 days for each curve. Power Supply : Application system should be designed to accomodate both Direct electrical connection to an AC power source and to operate independently using a solar panel and battery as per para 7.2 of RDSO Technical specification for Track based Lubricator. The rate includes all tools, plants, parts, labour, taxes, transportation, royalty etc., complete job. The rate also includes the cost of parts and AMC for 5 years. The machine and the Solar panel Assembly will be the property of the Contractor, which will be taken back by Contractor after successful completion of job (i.e. after 5 years). The rate also includes the testing of Grease for its suitability as per RDSO specification (i.e. testing the Grease for its co-efficient of friction which should be less than 0.25 µ) shall be done by the tenderer at a frequency of 1 month." Note : (1) If the co- efficient of friction in above test is found above 0.25µ, then no payment for that month will be done by Railway. (2) Unit is Each month. (Qty=49 Lubricators x60 months= 2940 Nos.)	2,940 Each/mont h	₹19,151.59	₹5,63,05,674.60
2Supply of Grease for 5 years as per specification of lubricant vide RDSO technical specification No.IRS-T-48 version 2 for track based Lubricator (June 2013). Note : (1) If the co- efficient of friction in test is found above 0.25µ, then no payment for supply of Grease for that month will be done by Railway. (2) Consumption of Grease 20 kg per curve per month. Unit =kg/curve	58,800 Kg	₹320.42	₹1,88,40,696
Total			₹7,51,46,370.60

The total matches the advertised value.

Documents

8 files

PDFNotice inviting tenderviewNitPdf_5580517.pdf (opens in a new tab)
PDFSpecial conditionSpecialConditionLubricator.pdfNo direct link in the notice; see the notice, page 4
PDFTarget for curve noTargetforCurveno.pdfNo direct link in the notice; see the notice, page 4
PDFcircular20215-05-08-IRST-48Ver_5_0_compressed.pdfNo direct link in the notice; see the notice, page 4
PDFcircular2letterdated17_02_2023.pdfNo direct link in the notice; see the notice, page 4
PDFGCC2018 serviceGeneral_Condition_Contract_Service_compressed.pdfNo direct link in the notice; see the notice, page 4
PDFTender DocumentTenderDocument.pdfNo direct link in the notice; see the notice, page 4
PDFAnnexure-V(A)Annexure-V(A).pdf (opens in a new tab)

Documents to submit

Commercial-Compliance

Submission of copy of Income Tax PAN duly attested by bidder.
Document required
Submission of copy of GST Registration Certificate duly attested by bidder.
Document required
Submission of Mandate Form for NEFT in the format of Annexure- V duly filled and signed by bidder.
Document required

Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Technical-Compliances

Submission of Self Attested Certificate/Affidavit duly notarized on a non-judicial stamp paper of Rs.100 as per format of Annexure - A. Non submission of affidavit by bidder shall result in summarily rejection of the bid.
Document required
Submission of Undertaking in the format of Annexure - B duly filled and signed by bidder.
Document required
Submission of Information on the Status of the Bidder in the format of Annexure - I duly filled and signed by bidder.
Document required

Show all 23

Submission of List of Similar Works Completed by the tenderer in the format of Annexure - II duly filled and signed by bidder.
Document required
Submission of List of Similar Works on Hand by the tenderer in the format of Annexure - III duly filled and signed by bidder.
Document required
Submission of declaration for Association with Railway Officer in the format of Annexure - VI duly filled and signed by bidder.
Document required
Submission of Declaration by the Tenderer in the format of Annexure - IX duly filled and signed by bidder.
Document required
Submission of List of Arbitration Cases in last 5 years duly filled and signed by bidder as per Annexure - VII.
Document optional
Submission of List of Court Cases in last 5 years duly filled and signed by bidder as per Annexure - VIII
Document optional
Submission of copy of MSE / NSIC certificate, if any, duly attested by bidder.
Document optional
Submission of copy of Registration Certificate or returns filed for Employees Provident Fund Organization duly attested by bidder. No
Document required
Submission of copy of Registration Certificate or returns filed for Employees State Insurance Corporation duly attested by bidder.
Document required
Submission of documentary evidence regarding status of the firm as per Para 4.1 of Tender Document duly attested by bidder.
Document required
Submission of Authorization of the person submitting the tender as per Para 4.2 of the Tender Document duly attested by bidder. No
Document required
Submission of Undertaking for not having suffered bankruptcy/insolvency in the last 5 years duly signed by bidder.
Document required
Submission of List of Personnel/ Organization available on hand and proposed to be engaged for the work as per format of Annexure - IV.
Document optional

Custom

Scanned copy of any other letters/documents etc. If agency intends to submit .
Document optional
Format for certificate to be uploaded by Tenderer Along with the tender documents (Annexure-IX)
Document required
Format for certificate of Bid Capacity Declaration to be uploaded by Tenderer Along with the tender documents (Annexure-XII)
Document optional
Standard format of the Annual Contractual Turnover Data for the Previous 3/4 Years (Contractual Payment only) Declaration to be submitted mandatorily by the bidder is enclosed as Annexure 'XIV'. ( In case of tender value above 50 lakhs.)
Document optional

Eligibility

Special Financial Criteria

T1 - Annual Turnover The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered.
Document required
T2 - Liquidity The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/ or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid.
Document required
Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/ member of the Joint Venture/ Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids.
Document required

Special Technical Criteria

Only RDSO Approved/ Developmental firms for Track Based Lubricator ( Electronic Type of 1 Km category or Electronic Type of 2 Km category or Hydraulic Type of 1 Km category or Hydraulic Type of 2 Km category ) whose technical capabilities has already been established by RDSO as per Document no.:- TM/SM/STR/48/TBL(E) or Doc.no. TM/SM/STR/48/TBLH) as per the case as on the date of closing of the tender. Authority : RB letter no. - Authority: Railway Board's Letter No. 2023/Track-I (P)/RDSO, dtd: 17.02.2023.
Document required

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹525,700
Tender fee: ₹10,000

Terms & conditions

2 conditions

Check Lst

B . T h e tender offer complete in a l l respect and with all documents is t o b e submitted online by e-tendering process through the website www.ireps.gov.in before the closing time/date of this tender as mentioned in the NIT (Notice Inviting Tender). Tenderer can revise the bids any number of times till the closing time/date of the tender. No manual offers shall be accepted.

General Instructions

In case the date of closing mentioned in the Notice Inviting Tender is declared a holiday/bandh/strike on any account, the date of closing tender online will not be changed as the application in the website of IREPS does not permit submission of any offer after closing date and time of the tender. However, opening of tenders online will be done next working day.

Bidder declarations (10)

Certifications

I/we the tenderer (s) am/are signing this document after carefully reading the contents.
I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.
I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.
I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.
I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.
I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.
I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.
I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.
I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

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Tender notice (PDF)