Browse all bidsMinistry of Railways
OFFICE OF THE PRINCIPAL CHIEF MATERIALS MANAGER, 1ST FLOOR, NEW ADMIN BUILDING MATERIAL MANAGEMENT DEPARTMENT, CENTRAL RAILWAY CSMT MUMBAI
Delivers to
Mumbai, Maharashtra
Ministry of Railways published this goods tender on eProcure on 9 Oct 2026, for Mumbai, Maharashtra. The EMD is ₹96,000. It closes on 30 Oct 2026, 11:30 am IST. Tender ID 107209830 · Ref 27262520.
1 item · 1 delivery location
DY CMM (ACL) BSL, CR
Maharashtra( Item Id :- 2100143 - Standard Hardware (MS) )
Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer may not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed.
Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer shall be summarily rejected.
Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
MSEs who are interested in availing themselves the benefits/preferential treatment, will upload with their offer, the proof of their being registered only under Udyam Registration as MSE unit, confirming their MSE status within a span of 03 years from the date of closing of tender.
In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all nontax benefits of the category (micro or small or medium) it was in before the re- classification, for a period of three years from the date of such upward change.
Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). Bidders (except approved vendors for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer Offers from firms denying to pay Security Deposit will be summarily rejected.
Goods & Services Tax (GST) As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shallbe immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderers bid
The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.
Vendors which are Large Scale Industry or consortia of MSEs formed by NSIC, must upload with offers, quantum of sub contracts given to Micro and Small Enterprises (in percent of order value) for goods to be supplied against this tender.
Bidder shall, at the time of bidding be required to indicate percentage of local content and provide self-certification that the item offered meets the local content requirement for Class-I local supplier/Class-II local supplier, as the case may be.
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Bulk purchase (minimum 80% of Net Procurable Quantity) will be made only from Approved Vendors i.e. those vendors appearing in directory of approved vendors of CLW as available on U-VAM for Item ID 2101050, 2100353, 2101159 Or 2100143. The approval status of the firm for the said item will be reckoned as on the date of tender opening and not thereafter. But, in case of downgrading/removal/suspension/banning etc. after opening of tender, such changes shall be taken into account while considering the offers. The offers from developmental vendors" may be considered for developmental orders totalling up to 20% of the net procurement quantity. Ref: Clause 3.0 of Section II of CENTRAL Railway BID DOCUMENT (Updated Latest). Developmental vendors reflected in the Vendor Directory with conditional approval/General Remarks (e.g., field trials, prototype approval, limited or temporary approval etc.) shall not be eligible for order placement.
Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if
The firms/tenderers who are not appearing in U-VAM as Approved/Developmental Vendors of nominated vendor/source approving agencies will not be considered for ordering. However, such firms willing to participate, are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/developmental vendor in the vendor directory maintained in U-VAM.
This item is reserved for Class-I local suppliers as per Annexure to Railway Board Letter No. 2025/RS(G)/779/3(E3488356) dated 02.05.2025 (Sr No. 142). In keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.
Check each criterion against the tender notice before you bid.
95% payment against E-way receipted challan duly signed /countersigned by Consignee/depot Gazetted Officer, physically or digitally, along with the Inspection Certificate issued by the nominated inspection authority and balance 5% against R/Note.
(SVC) is applicable as per Clause 9.1 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
(+) 30% Quantity Option Clause is applicable as per Clause 35.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
This e-Tender will be governed by CENTRAL RAILWAY BID DOCUMENT (Updated Latest) as attached with the tender and as available on website www.ireps.gov.in and all other terms and conditions as envisaged in the tender document.
Wherever Necessary debarment of firm it shall be dealt with as per guidelines issued by DoE Vide its OM No. F.1/20/2018-PPD dated 02.11.2021 and Railway Board letter No.No. 2021/RS(G}/779/17( E 3380016) dated 09.11.2022. Vendors are advised to please go through these instructions.
In case the successful tenderer is not liable to be registered under CGST/IGST/ UTGST/SGST Act, the Railw ay shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.
Criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, a s amended time t o time, issued by Ministry of Micro, Small and Medium Enterprises is applicable in the tender. In case, conditions contained in the above notification contradict with any of the tender conditions, conditions contained in the above notification, as amended, shall prevail in terms of Clause 4.4 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
Ranking of offers will be arrived on FOR Destination basis only.
The Purchaser intends to split the procurable quantity on more than one source as per Clause 17.2 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
Guarantee/Warranty shall be as per Drawing/Specifications. In case it is not given in Drawing/Specifications, Guarantee/Warranty shall be as per IRS conditions of contract.
Benefits to Micro & Small Enterprises (MSEs) shall be as per Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
Public Procurement Policy for Preference to Make in India shall be as per Clause 5.0 o f Section I I o f CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
Bidders must note that their submission of bid against the tender shall be considered a s deemed acceptance of delivery o f goods i n required schedule and number of delivery instalments as specified in the tender document. Any deviation with regards to above quoted anywhere including in uploaded document w i l l n o t b e accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such deviation, if quoted, while issuing the contract. No further claim by the bidder shall be admissible in such cases.
Inspection by any TPI Agency.
Delivery is to be made on FOR Destination basis as per Clause 27.0 of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
Tenderers are advised to quote for direct deliveries to consignees. In case of multiple consignees offers with Single point of delivery will not be considered and are liable to be rejected.
Firms to ensure that their offer is as per tendered drawing/specification and may obtain copy of Drg / Specn, if required, from the Office of the Principal Chief Materials Manager, Central Railway/RDSO/CLW.
Technical and Commercial Deviations, if any, must be quoted in relevant column specified while submitting the bid. Any deviation in offer quoted anywhere else in the tender or in uploaded documents, shall b e ignored and contract shall be placed after ignoring such deviations, which will be binding on the firm.
The contractor shall, within 21 days of posting of written notice of acceptance of the offer to the contractor, deposit with the Railway concerned (in cash or the equivalent in Government Securities or approved Banker's Guarantee Bond or any other approved form as stipulated in the tender document) a sum as stipulated in the tender document, towards Security Deposit. Security Deposit should remain valid for a minimum period of 60 days beyond the date of completion of all the contractual obligations of the supplier, including warranty obligations
The Purchaser shall be entitled and it shall be lawful on his part to forfeit the said security deposit in whole or in part in the event of any default, failure or neglect on the part of the Contractor in the fulfillment or performance in all respects of the contract under reference or any other contract with the Purchaser or any part thereof to the satisfaction of the Purchaser and the Purchaser shall also be entitled to deduct from the said deposits any loss or damage which the Purchaser may suffer or be put by reason of or due to a n y a c t o r other default, recoverable b y t h e Purchaser from the Contractor in respect of the contract under reference or any other contract and in either of the events aforesaid to call upon the contractor to maintain the security deposit at its original limit by making further deposits, provided further that the Purchaser shall be entitled to recover a n y such claim from any sum then due or which at any time thereafter may become due to the Contractor under this or any other contracts with the Purchaser. Wherever the supplies are to be delivered in more t h a n o n e instalment, each such instalment forms a severable contract. In case of failure by contractor to meet deliveries for any instalment, purchaser m a y cancel the contract for defaulted part by forfeiting SD commensurate to that instalment. Apart from claiming damages from vendors, in case of failure t o c o m p l y w i t h the contractual obligations, Railways may record poor performance of the vendors for taking suitable penal action as per extant instructions.
Risk Purchase shall n o t b e applicable. Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have t h e right to levy damages on t h e supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall b e treated as recoveries outstanding against the v e n d o r a n d dealt with accordingly in terms o f Clause 24.7 of Section I I o f CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
In case of any change in statutory tax regime after date of closing of a tender, all the offers shall be evaluated as per tax regime as applicable on the date of closing of tender only.
Liquidated Damages in delivery period extensions will be applicable as per Clause 15.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). Upper Limit for recovery of LD will be 10% (10 percent) of the value of stores delayed and not the value of contract, irrespective of delays. Orders on developmental vendors shall be developmental orders and treated as such, specifically, with regard to applicability of liquidated damages for delayed supplies and levy of general damages as per Railway Board letter no- No. 2001/RS(G)/779/7 Pt 2 dated 25.06.2018.
Handling of warranty Rejections will be dealt as per Railway Board Letter No. 2022/RS(G)/779/7 dated 17.10.2022. (Annexure-20 ) along with amendments vide Railway Board Letter No. 2022/RS(G)/779/7 (E3390005) dated 26.10.2023 ( Annexure 22) along with amendments vide Railway Board Letter No. 2022/RS(G)/779/7 (E3390005) dated 21.08.2024 and along with other amendments issued by Ministry of Railways as applicable from time to time.
UNLOADING OF MATERIAL Unloading of Material against non stock item to be arranged by supplier at consignee end and against stock PO to be arranged by consignee at their end.
Have you read and accepted tender conditions?
Have you mentioned MAKE/BRAND of OEM?
Have you furnished the statement of deviation [preferably nil]?
Have you attached any performance statements separately?
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises]
Have you quoted the discount if any in the specified column only in IREPS?
Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
Have y o u indicated t h e percentage of Local Content in the relevant column?
Have you attached CA Certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier/Class II Local Supplier"?
Have you quoted correct GST rate and HSN code of your offered product.
Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
Have you uploaded Udyam Registration Certificate?
Bidders shall give Declaration as below I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of a l l t h e inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].
Undertaking/declaration from bidders By submitting bid against this tender I/we understand and declare as follows: I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. I/We understand that we are fully responsible for the above declaration and it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable for all consequences, if detected, at any stage. Note to Bidders: Bidders are advised to carefully review the contents of the Undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid. Note to procuring entities:
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