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Comprehensive annual maintenance contract of Window type Air Conditioner, Split Type Air conditioner, Water Cooler and Refrigerator Machines installed under the jurisdiction of SSE/CPU for three year…

Ministry of Railways

DRM OFFICE ECR DHANBAD

Delivers to

Dhanbad, Jharkhand

Overview

23 facts from the tender

Ministry of Railways published this works tender on eProcure on 12 Oct 2026, for Dhanbad, Jharkhand. The estimated value is ₹21.1 L and the EMD is ₹42,100. It closes on 4 Nov 2026, 11:00 am IST. Tender ID 92606887 · Ref EL-27-OPEN-2026-27.

Timeline

  1. Published12 Oct 2026 · 7:19 pm
  2. Closes4 Nov 2026 · 11:00 am

Bidding

Bid type
Open/Advertised
Contract type
Works - General · Expenditure
Tender type
Open
Tendering section
ELECT G
Bidding system
Single Packet System
Bidding style
Single Rate for Each Schedule Item
Validity of offer
60 days
Completion period
36 Months
Tender document cost
None
JV / consortium
Not allowed
Ranking order
Lowest to Highest
Expenditure type
Revenue
Pre-bid meeting
None

Buyer

Inviting authority
DHANBAD DIVISION-ELECTRICAL/EAST CENTRAL RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Dhanbad, Jharkhand · the inviting office's place
Portal location
Hazipur · as listed on eProcure
Portal
eProcure
Inviting officer
Sr.DEE/G/ECR/DHNDHANBAD DIVISION-ELECTRICAL/EAST CENTRAL RLY

Important dates

Published
12 Oct 2026, 7:19 pm IST
Bidding starts
21 Oct 2026
Closes
4 Nov 2026, 11:00 am IST

Declarations by the buyer

  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
  • Bidders from a country sharing a land border with India must be registered with the competent authority

Schedule of work

8 items
ItemQuantityRailways’ estimated rateAmount
Schedule PT · Comprehensive annual maintenance contract of Window type Air Conditioner, Split Type Air conditioner, Water Cooler and Refrigerator Machines installed under the jurisdiction of SSE/CPU for three years.
01Comprehensive annual maintenance contract for split type Air conditioner machines 1.5/ 2.0 ton capacity, inclusive of repair and replacement of all spare parts, supply & charging of refrigerant etc. without any extra cost and expenses and ensuriing smooth working of Air conditioners..Quantity Details:i) 09 No x 30 month =270 No ii) 16 No x 32 month =512 Noiii) 94 No x 36 month =3384 NoTotal Quantity =4166 No.4,166 Each/mont h₹398₹16,58,068
02Comprehensive annual maintenance contract for Window type Air conditioner machines 1.5/ 2.0 ton capacity, inclusive of repair and replacement of all spare parts, supply & charging of refrigerant etc. without any extra cost and expenses and ensuriing smooth working of Air conditioners.Quantity Details:i) 03 No x 32 month =96 No ii) 21 No x 36 month =756 NoTotal Quantity =852 No.852 Each/mont h₹306₹2,60,712
03Comprehensive annual maintenance contract of Water Cooler 150 Ltrs capacity inclusive of repair and replacement of all spare parts, supply & charging of refrigerant etc. without any extra cost and expenses and ensuriing smooth working of water coolers.i) 11 No x 36 month =396 NoTotal Quantity =396 No396 Each/mont h₹257₹1,01,772
04Comprehensive annual maintenance contract of different capacity Refrigerators inclusive of repair and replacement of all spare parts, supply & charging of refrigerant etc. without any extra cost and expenses and ensuriing smooth working of Refrigerators. i) 01 No x 36 month =36 NoTotal Quantity =36 No36 Each/mont h₹186.96₹6,730.56
05Shifting of Split AC, 2.0/1.5 Ton from one site to another including installation as per site incharge.15 Numbers₹1,381.49₹20,722.35
06Supply of mounting bracket for out door unit of split AC complete withnut, bolt & washer asrequired.15 Set₹1,190.34₹17,855.10
07Supply & fixing of copper pipe size-1/4 inch with kini foam cover150 Foot₹80.74₹12,111
08Supply & fixing of copper pipe size-5/8 inch with kini foam cover150 Foot₹190.80₹28,620
Total₹21,06,591.01

Bids quote a rate in rupees for each item · The total matches the advertised value.

Documents

5 files

Documents to submit

Commercial-Compliance

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Custom

  • Valid electrical contractor's license for the required voltage level or above the required voltage level from any state/central govt. licensing board.Note: The bidder has to mandatorily submit valid electrical contractor's license from any state/central govt. licensing board along with electrical supervisory license for the required voltage level or above the required voltage level (440 V). (Not required in case of hiring of vehicles)

    Document required

Eligibility

Special Financial Criteria

  • -

    Document required

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

  • Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
₹42,100
Tender fee
None

Terms & conditions

3 conditions

General Instructions

  • Tenderers are requested to go through the following documents which are available in upload/View Documents in Home Page of IREPS portal for works tenders before submitting the e-tender.

    1. General Instruction for E-Tenders on works contract--Chapter-I
    2. Special Condition-General-Chapter-II
    1. I/We have visited the works site and I/We am/are aware of the site conditions.
    2. We have read the tender Notice[NIT] details, Tender document along with all the conditions attached/referred to, in this tender document, and agree to abide by the said conditions.
    3. We are aware of the fact that the railway reserves the right to amend the scope and value of the contract and to reject[or accept] this offer without assigning any financial liability.

  • The tender document uploaded as "TenderDocument.pdf" should be read in conjunction with the terms and conditions and should read and followed before quoting the tender.

Bidder declarations (10)

Certifications

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

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Tender notice (PDF)