Execution of P Way work in connection with the Dismantling of UP and DN main line cross over to eliminate the facility of DN main cum UP loop line as common loop at Bankura station.

• (b) HUF:

  1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.
  2. All other documents in terms of Para 10 of the Tender Form (Second Sheet) IRSGCC April-2022.
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• (c) Partnership Firm: (i) The tenderer shall submit documents as mentioned in clause 18 of the Tender Form (Second Sheet) of IRSGCC April-2022. 18. Participation of Partnership Firms in works tenders: 18.1 The Partnership Firms participating in the tender should be legally valid under the provisions of the Indian Partnership Act. 18.2 The partnership firm should have been in existence or should have been formed prior to submission of tender. Partnership firm should have either been registered with the Registrar or the partnership deed should have been notarized as per the Indian Partnership Act, prior to submission of tender. 18.3 Separate identity / name should be given to the partnership firm. The partnership firm should have PAN / TAN number in its own name and PAN / TAN number in the name of any of the constituent partners shall not be considered. The valid constituents of the firm shall be called partners. 18.4 Once the tender has been submitted, the constitution of the firm shall not normally be allowed to be modified / altered / terminated during the validity of the tender as well as the currency of the contract except when modification becomes inevitable due to succession laws etc., in which case prior permission should be taken from Railway and in any case the minimum eligibility criteria should not get vitiated. The re-constitution of firm in such cases should be followed by a notary certified Supplementary Deed. The approval for change of constitution of the firm, in any case, shall be at the sole discretion of the Railways and the tenderer shall have no claims what-so-ever. Any change in the constitution of Partnership firm after submission of tender shall be with the consent of all partners and with the signatures of all partners as that in the Partnership Deed. Failure to observe this requirement shall render the offer invalid and full Bid Security shall be forfeited. If any Partner/s withdraws from the firm after submission of the tender and before the award of the contract, the offer shall be rejected and Bid Security of the tenderer will be forfeited. If any new partner joins the firm after submission of tender but prior to award of contract, his / her credentials shall not qualify for consideration towards eligibility criteria either individually or in proportion to his share in the previous firm. In case the tenderer fails to inform Railway beforehand about any such changes / modification in the constitution which is inevitable due to succession laws etc. and the contract is awarded to such firm, then it will be considered a breach of the contract conditions liable for determination of the contract under Clause 62 of the Standard General Conditions of Contract. 18.5 A partner of the firm shall not be permitted to participate either in his individual capacity or as a partner of any other firm in the same tender. 18.6 The tender form shall be submitted only in the name of partnership firm. The Bid Security shall be submitted by partnership firm. The Bid Security submitted in the name of any individual partner or in the name of authorized partner (s) shall not be considered. 18.7 On issue of Letter of Acceptance (LOA) to the partnership firm, all the guarantees like Performance Guarantee, Guarantee for various Advances to the Contractor shall be submitted only in the name of the partnership firm and no splitting of guarantees among the partners shall be acceptable. 18.8 On issue of Letter of Acceptance (LOA), contract agreement with partnership firm shall be executed in the name of the firm only and not in the name of any individual partner. 18.9 In case the Letter of Acceptance (LOA) is issued to a partnership firm, the following undertakings shall be furnished by all the partners through a notarized affidavit, before signing of contract agreement.

  1. Joint and several liabilities: The partners of the firm to which the Letter of Acceptance (LOA) is issued, shall be jointly and severally liable to the Railway for execution of the contract in accordance with General and Special Conditions of the Contract. The partners shall also be liable jointly and severally for the loss, damages caused to the Railway during the course of execution of the contract or due to nonexecution of the contract or part thereof.
  2. Duration of the partnership deed and partnership firm agreement: The partnership deed/partnership firm agreement shall normally not be modified/altered/ terminated during the currency of contract and the maintenance period after the work is completed as contemplated in the conditions of the contract. Any change carried out by partners in the constitution of the firm without permission of Railway, shall constitute a breach of the contract, liable for determination of the contract under Clause 62 of the Standard General Conditions of Contract.
  3. Governing laws: The partnership firm agreement shall in all respect be governed by and interpreted in accordance with the Indian laws.
  4. No partner of the firm shall have the right to assign or transfer the interest right or liability in the contract without the written consent of the other partner/s and that of the Railway.
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• 18.10 The tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm. The following documents shall be submitted by the partnership firm, with the tender:

  1. A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar.
  2. A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm.
  3. An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract.
  4. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRSGCC April-2022. 18.11 Evaluation of eligibility of a partnership firm: Technical and financial eligibility of the firm shall be adjudged based on satisfactory fulfilment of the eligibility criteria laid down in Para 10 of the Tender Form (Second Sheet) of IRSGCC April-2022.
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• (d) Joint Venture (JV)(If applicable): The tenderer shall submit all documents as mentioned in para 17 of the Tender Form (Second Sheet) of IRSGCC April-2022.. FOR JOINT VENTURE (JV) (If applicable) :- 17.14 Documents to be enclosed by the JV alongwith the tender: 17.14.1 In case one or more of the members of the JV is/are partnership firm(s), following documents shall be submitted:

  1. A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar.
  2. A copy of consent of all the partners or individual authorized by partnership firm, to enter into the Joint Venture Agreement on a stamp paper,
  3. A notarized or registered copy of Power of Attorney in favour of the individual to sign the MOU/JV Agreement on behalf of the partnership firm and create liability against the firm.
  4. An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract. 17.14.2 In case one or more members is/are Proprietary Firm or HUF, the following documents shall be enclosed:
     1. A copy of notarized affidavit on Stamp Paper declaring that his Concern is a proprietary Concern and he is sole proprietor of the Concern OR he who is signing the affidavit on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. 17.14.3 In case one or more members of the JV is/are companies, the following documents shall be submitted: (i) A copy of resolutions of the Directors of the Company, permitting the company to enter into a JV agreement,
     2. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
     3. A copy of Certificate of Incorporation
     4. A copy of Authorization/copy of Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual, to sign the tender, sign MOU/JV Agreement on behalf of the company and create liability against the company.
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• 17.14.4 In case one or more members of the JV is/are LLP firm/s, the following documents shall be submitted:

  1. A copy of LLP Agreement
  2. A copy of Certificate of Incorporation of LLP
  3. A copy of resolution passed by partners of LLP firm, permitting the Firm to enter into a JV agreement
  4. A copy of Authorization /copy of Power of Attorney issued by the LLP firm (backed by resolution passed by the Partners) in favour of the individual, to sign the tender and/or sign the MOU/ JV agreement on behalf of the LLP and create liability against the LLP.
  5. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. 17.14.5 In case one or more members of the JV is/are Society/s or Trust/s, the following documents shall be submitted:
     1. A copy of Certificate of Registration
     2. A copy of Memorandum of Association of Society/Trust Deed
     3. A copy of Rules & Regulations of the Society
     4. A copy of Power of Attorney, in favour of the individual to sign the tender documents and create liability against the Society/Trust. 17.14.6 All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRSGCC April- 2022. (e) Company registered under Companies Act 2013:
        1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
        2. A copy of Certificate of Incorporation
        3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
        4. All other documents in terms Para 10 of the Tender Form (Second Sheet) of IRSGCC April-2022.
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• (f) LLP (Limited Liability Partnership):

  1. A copy of LLP Agreement
  2. A copy of Certificate of Incorporation
  3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
  4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
  5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRSGCC April-2022.
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• 7. Registered Society & Registered Trust:
  9. A copy of Certificate of Registration
     2. A copy of Memorandum of Association of Society/Trust Deed
     3. A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.
     4. A copy of Rules & Regulations of the Society
     5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRSGCC April-2022.
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• 3. If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender.
  4. After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted.
  5. A tender from JV / Partnership firm etc. shall be considered only where permissible as per the tender conditions.
  6. The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.
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• UPLOADING OF DOCUMENTS IN PARA 1.1 TO 1.7 HAS BEEN KEPT AS OPTIONAL SO THAT ALL PARTICIPATING TENDERERS ARE NOT COMPELLED TO UNNECESSARILY UPLOAD DOCUMENTS AGAINST ALL ITEMS. HOWEVER AS MENTIONED IN PARA-1, IT IS MANDATORY TO UPLOAD DOCUMENT AGAINST RELEVANT PARA 1.1-1.7 DEPENDING ON NATURE OF FIRM. OFFERS SUBMITTED WITHOUT THESE MANDATORY DOCUMENTS SHALL BE SUMMARILY REJECTED. Employment/Partnership etc. of Retired Railway Employees:

  1. Should a tenderer
     1. be a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, OR
     2. being partnership firm / joint venture (JV) / registered society / registered trust etc have as one of its partners/members a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, OR
     3. being an incorporated company have any such retired Engineer of the gazetted rank or any other gazetted officer working before his retirement as one of its directors AND in case where such Engineer or officer had not retired from government service at least 1 year prior to the date of submission of the tender THEN the tenderer will give full information as to the date of retirement of such Engineer or gazetted officer from the said service and as to whether permission for taking such contract, or if the Contractor be a partnership firm or an incorporated company, to become a partner or director as the case may be, has been obtained by the tenderer or the Engineer or officer, as the case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender.
  2. In case, upon successful award of contract, should a tenderer depute for execution of the works under or to deal matters related with this contract, any retired Engineer of gazette rank or retired gazetted officer working before his retirement i n the Engineering o r any other department of any of the railways owned and administered by the President of India for the time being, and now in his employment, then the tenderer will ensure that retired Engineer or retired gazetted officer had retired from government service at least 1 year prior to the date of his employment with tenderer and in case he had retired from service within a year then he possesses the requisite permission from the President of India or any officer, duly authorized by him in this behalf, to get associated with the tenderer.
  3. Should a tenderer or Contractor being an individual, have member(s) of his family or in the case of partnership firm/ company / joint venture (JV) / registered society / registered trust etc. one or more of his partner(s)/shareholder(s) or member(s) of the family of partner(s)/shareholder(s) having share of more than 1%in the tendering entity employed in gazetted capacity in the Engineering or any other department of the railway, then the tenderer at the time of submission of tender, will inform the authority inviting tenders the details of such persons. Note: -If information as required as per 16.a), b), c) above has not been furnished, contract is liable to be dealt in accordance with provision of clause 62 of the Standard General Condition of contract.
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• Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. -In case of other than Company/Proprietary firm, Annexure-V(A)(with upto date correction slip) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. as the case may be. Non submission of above certificate(s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self-attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document.

  Document required

• List of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.

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• The list of personnel / organization on hand and proposed to be engaged for the tendered work.

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• The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate. (Power of attorney to be submitted mandatorily if the condition is applicable)

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• Beneficiary- FA and CAO, South Eastern Railway,Garden Reach, Kolkata.

• Copy attached at document TAB. In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured.

  1. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender
  2. The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date of submission of bids (i.e. excluding the last date of submission of bids)
  3. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal(IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid.
  4. The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender.v. The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected
  6. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope.
  7. The envelope shall be addressed to the officer and address as mentioned in the tender document.
  8. If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.
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• 26A.Deployment of Qualified Engineers at Work Sites by the Contractor: 26A.1The Contractor shall also employ qualified Graduate Engineer(s) or equivalent, or qualified Diploma Engineer(s),as prescribed in the tender documents. 26A.2 In case the Contractor fails to employ the Engineer, as aforesaid in Para 26A.1, he shall be liable to pay liquidated damages at the rates, as prescribed in the tender documents. 26A.3 No. of qualified Engineers required to be deployed by the Contractor for various activities contained in the works contract shall be specified in the tender documents as 'Special Condition of Contract'.

  1. Cost of work Rs.200 Lakhs and above- One Graduate Engineer.
  2. Cost of work more than Rs.25 Lakhs but less than Rs.200 Lakhs- One Diploma Holder Engineer. Note:- Track related contractual works of values as specified in para-b, individuals having Diploma in Railway Engineerig awarded by IPWE- India shall also be considered as qualified Diploma Holder Engineers and contractors for track contract works can employ such individuals at their worksite on Indian Railway vide Rly. Bds letter No. 2012-CE-I-CT-O-20, Dt- 12.07.2013. In case the contractor fails to employ the Qualified Engineer, as aforesaid in para above, he or him in terms of provisions of clause 26A.2 to the General Conditions of Contract, shall be liable to pay an amount of Rs.40,000 and Rs.25,000 for each month or part thereof for the default period for the provisions as mentioned in para-a and b above respectively
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• Security Deposit The Security Deposit shall be 5% of the contract value. The Bid Security submitted by the Contractor with his tender will be retained/encashed by the Railways as part of security for the due and faithful fulfillment of the contract by the Contractor. Provided further that, if Contractor submits the Cash or Term Deposit Receipt issued from a Scheduled commercial bank of India or irrevocable Bank Guarantee Bond from a Scheduled commercial bank of India, either towards the Full Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the Bid Security, to the Contractor. Balance of Security Deposit may be deposited by the Contractor in cash or Term Deposit Receipt issued from Scheduled commercial bank of India or irrevocable Bank Guarantee bond issued from Scheduled commercial bank of India, or may be recovered at the rate of 6% of the bill amount till the full Security Deposit is recovered. Provided also that in case of defaulting Contractor, the Railway may retain any amount due for payment to the Contractor on the pending "on account bills" so that the amounts so retained (including amount guaranteed through Performance Guarantee) may not exceed 10% of the total value of the contract. The Irrevocable Bank Guarantee submitted towards Security deposit shall be initially valid up to the stipulated date of Maintenance period plus 60 days and shall be extended from time to time, depending upon extension of contract granted in terms of Clause 17A and 17B of the Standard General Conditions of Contract. Note: Security Deposit deposited in cash by the Contractor or recovered from the running bills of a Contractor or submitted by contractor as Term Deposit Receipt(s) can be refunded/returned to the contractor, in lieu of irrevocable Bank Guarantee bond issued from scheduled commercial bank of India, to be submitted by him, for an amount equal to or more than the already available Security Deposit, provided however that, in a contract of value less than Rs. 50 Crore, such refund/ return of the already available Security Deposit is permitted up to two times and in a contract of value equal to or more than Rs. 50 Crore, such refund / return of the already available Security Deposit is permitted up to three times

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• 1. Refund of Security Deposit: Security Deposit mentioned in sub clause (1) above shall be returned to the Contractor along with or after, the following:
     1. Final Payment of the Contract as per clause 51.(1)of GCC 2022 and
     2. Execution of Final Supplementary Agreement or Certification by Engineer that Railway has No Claim on Contractor and
     3. Maintenance Certificate issued, on expiry of the maintenance period as per clause 50.(1)of GCC 2022, in case applicable.
  2. Forfeiture of Security Deposit: Whenever the contract is rescinded as a whole under clause 62 (1) of GCC 2022 of these conditions, the Security Deposit already with railways under the contract shall be forfeited. However, in case the contract is rescinded in part or parts under clause 62 (1) of these conditions, the Security Deposit shall not be forfeited.
  3. No interest shall be payable upon the Bid Security and Security Deposit or amounts payable to the Contractor under the Contract, but Government Securities deposited in terms of Sub-Clause 16.(4) (b) of this clause will be payable with interest accrued thereon.
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• Performance Guarantee The procedure for obtaining Performance Guarantee is outlined below:

  1. The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty one) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 21 (Twenty one) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for the delay beyond 21(Twenty one) days, i.e. from 22ndday after the date of issue of LOA. Further, if the 60thday happens to be a declared holiday in the concerned office of the Railway, submission of PG can be accepted on the next working day. In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract is liable to be terminated. In case contract is terminated railway shall be entitled to forfeit Bid Security and other dues payable to the contractor against that particular contract, subject to maximum of PG amount. In case a tenderer has not submitted Bid Security on the strength of their registration as a Startup recognized by Department of Industrial Policy and Promotion (DIPP) under Ministry of Commerce and Industry, DIPP shall be informed to this effect. The failed Contractor shall be debarred from participating in re-tender for that work.
  2. The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms, amounting to 5% of the original contract value:-
     1. A deposit of Cash;
     2. Irrevocable Bank Guarantee;
     3. Government Securities including State Loan Bonds at 5% below the market value;
     4. Pay Orders and Demand Drafts tendered by any Scheduled Commercial Bank of India;
     5. Guarantee Bonds executed or Deposits Receipts tendered by any Scheduled Commercial Bank of India;
     6. Deposit in the Post Office Saving Bank;
     7. Deposit in the National Savings Certificates;
     8. Twelve years National Defence Certificates;
     9. Ten years Defence Deposits;
     10. National Defence Bonds and
     11. Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO (free from any encumbrance) may be accepted.
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• 3. The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the Contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.
  4. The value of PG to be submitted by the Contractor is based on original contract value and shall not change due to subsequent variation(s) in the original contract value.
  5. The Performance Guarantee (PG) shall be released after physical completion of the work based on 'Completion Certificate' issued by the competent authority stating that the Contractor has completed the work in all respects satisfactorily.
  6. Whenever the contract is rescinded, the Performance Guarantee already submitted for the contract shall be encashed.
  7. The Engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of:
  9. Failure by the Contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee.
     2. Failure by the Contractor to pay President of India any amount due, either as agreed by the Contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer.
     3. The Contract being determined or rescinded under clause 62 of these conditions.
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• 1. Powers of Modification to Contract: The Engineer on behalf of the Railway shall be entitled by order in writing to enlarge or extend, diminish or reduce the works or make any alterations in their design, character position, site, quantities, dimensions or in the method of their execution or in the combination and use of materials for the execution thereof or to order any additional work to be done or any works not to be done and the Contractor will not be entitled, to any compensation for any increase/reduction in the quantities of work but will be paid only for the actual amount of work done and for approved materials supplied against a specific order
  2. Unless otherwise specified in the special conditions of the contract, the accepted variation in quantity of each individual item of the contract would be upto 25% of the quantity originally contracted, except in case of foundation work (in which no variation limit shall apply). However, the rates for the increased quantities shall be as per sub- para (iii) below.
     2. The Contractor shall be bound to carry out the work at the agreed rates and shall not be entitled to any claim or any compensation whatsoever upto the limit of 25% variation in quantity of individual item of works.
     3. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, then same shall be executed at following rates
        1. Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender;
        2. Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender;
        3. Variation in quantities of individual items beyond 150% will be avoided and would be permitted only in exceptional unavoidable circumstances and shall be paid at 96% of the rate awarded for that item in that particular tender
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• (d)Variation to quantities of Minor Value Item: The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1 % of the total original agreement value. d.

  1. Quantities operated upto and including 200% of the agreement quantity of the concerned minor value item, shall be paid at the rate awarded for that item in that particular tender; d.
  2. Quantities operated in excess of 200% but upto 300% of the agreement quantity of the concerned minor value item, shall be paid at 98% of the rate awarded for that item in that particular tender; d.
  3. Variation in quantities of individual minor value item beyond 300% will be avoided and would be permitted only in exceptional unavoidable circumstances and shall be paid at 96% of the rate awarded for that item in that particular tender.
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• 4. In case of earthwork, the variation limit of 25% shall apply to the gross quantity of earthwork items and variation in the quantities of individual classifications of soil shall not be subject to this limit.
  5. As far as Standard Schedule of Rates (SSOR) items are concerned, the variation limit of 25% would apply to the value of SSOR schedule(s) as a whole and not on individual SSOR items. However, in case of Non Standard Schedule of Rates (SSOR) items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate).

• General Conditions of Contract 2022 shall be applicable for all the tenders and contracts of railways for execution of works as defined in GFR 2017.

• Order of Precedence of Documents In a tender/contract, in case of any difference, contradiction, discrepancy, with regard to conditions of tender/contract, specifications, drawings, bill of quantities etc., forming part of the tender/contract, the following shall be the order of precedence: i.Letter of Award ii.Schedule of Items, Rates & Quantities iii.Special Conditions of Contract iv.Technical Specifications as given in tender documents v.Drawings

  6. Indian Railways Standard General Conditions of Contract updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents.
  7. CPWD Specifications 2019 Vol I & II updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents, if applicable in the contract.
  8. Indian Railways Unified Standard Specification (IRUSS-2019) updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents, if applicable in the contract.
  9. Indian Railways Unified Standard Specifications (Works and Material) 2010 updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents, if applicable in the contract.
  10. IR Specifications/Guidelines updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents.
  11. Relevant B.I.S. Codes updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents.
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• Right of Railway to Deal with Tenders The Railway reserves the right of not to invite tenders for any of Railway work or works or to invite open or limited tenders and when tenders are called to accept a tender in whole or in part or reject any tender or all tenders without assigning reasons for any such action. In case if tender is accepted in part by Railway administration, Letter of Acceptance shall be issued as counter offer to the Tenderer, which shall be subject to acceptance by the Tenderer

• Date of inviting tender shall be the date of publishing tender notice on IREPS website if tender is published on website or the date of publication in newspaper in case tender is not published on website.

• Omissions & Discrepancies Should a tenderer find discrepancies in or omissions from the drawings or any of the Tender Forms or should he be in doubt as to their meaning, he should at once notify the authority inviting tenders. The tender inviting authority may, if deemed necessary, clarify the same to all tenderers. It shall be understood that every endeavour has been made to avoid any error which can materially affect the basis of tender and successful tenderer shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

• Provisions of latest labour codes shall be binding to the tenderer. Letter regarding the implementation of labour code is attached in the document tab.

• Restrictions on the Employment of Retired Engineers of Railway Services Within One Year of their Retirement: The Contractor shall not, if he is a retired Government Engineer of Gazetted rank, himself engage in or employ or associate a retired Government Engineer of Gazetted rank, who has not completed one year from the date of retirement, in connection with this contract in any manner whatsoever without obtaining prior permission of the President and if the Contractor is found to have contravened this provision it will constitute a breach of contract and administration will be entitled to terminate the contract and forfeit his Performance Guarantee as well as Security Deposit

• Care in Submission of Tenders

  1. Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer. (a)
     2. Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/ respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt.& as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates. (a)
     3. The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the Contractor. The Contractor shall be responsible for deposition of applicable GST to the concerned authority. (a)
     4. Incase the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.
  2. When work is tendered for by a firm or company, the tender shall be signed by the individual legally authorized to enter into commitments on their behalf.
  3. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.
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• Execution of Contract Document The Tenderer whose tender is accepted shall be required to appear in person at the office of General Manager/General Manager (Construction), Chief Administrative Officer (Construction), Divisional Railway Manager or concerned Engineer, as the case may be, or if tenderer is a firm or corporation, a duly authorized representative shall appear (there would be no need for appear in person if agreement is signed digitally) and execute the contract agreement within seven days of notice from Railways that the Contract Agreement is ready. Failure to do so shall constitute a breach of the agreement affected by the acceptance of the tender. The Contract Agreement shall be entered into by Railway only after submission of valid Performance Guarantee by the Contractor. In such cases the Railway may determine that such tenderer has abandoned the contract and there upon his tender and acceptance thereof shall be treated as cancelled and the Railway shall be entitled to forfeit the full amount of the Bid Security and other dues payable to the Contractor under this contract. The failed Contractor shall be debarred from participating in the re-tender for that work.

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• 18. Participation of Partnership Firms in works tenders: 18.1 The Partnership Firms participating in the tender should be legally valid under the provisions of the Indian Partnership Act. 18.2 The partnership firm should have been in existence or should have been formed prior to submission of tender. Partnership firm should have either been registered with the Registrar or the partnership deed should have been notarized as per the Indian Partnership Act, prior to submission of tender. 18.3 Separate identity / name should be given to the partnership firm. The partnership firm should have PAN / TAN number in its own name and PAN / TAN number in the name of any of the constituent partners shall not be considered. The valid constituents of the firm shall be called partners. 18.4 Once the tender has been submitted, the constitution of the firm shall not normally be allowed to be modified / altered / terminated during the validity of the tender as well as the currency of the contract except when modification becomes inevitable due to succession laws etc., in which case prior permission should be taken from Railway and in any case the minimum eligibility criteria should not get vitiated. The re-constitution of firm in such cases should be followed by a notary certified Supplementary Deed. The approval for change of constitution of the firm, in any case, shall be at the sole discretion of the Railways and the tenderer shall have no claims what-so-ever. Any change in the constitution of Partnership firm after submission of tender shall be with the consent of all partners and with the signatures of all partners as that in the Partnership Deed. Failure to observe this requirement shall render the offer invalid and full Bid Security shall be forfeited. If any Partner/s withdraws from the firm after submission of the tender and before the award of the contract, the offer shall be rejected and Bid Security of the tenderer will be forfeited. If any new partner joins the firm after submission of tender but prior to award of contract, his / her credentials shall not qualify for consideration towards eligibility criteria either individually or in proportion to his share in the previous firm. In case the tenderer fails to inform Railway beforehand about any such changes / modification in the constitution which is inevitable due to succession laws etc. and the contract is awarded to such firm, then it will be considered a breach of the contract conditions liable for determination of the contract under Clause 62 of the Standard General Conditions of Contract.

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• 5 A partner of the firm shall not be permitted to participate either in his individual capacity or as a partner of any other firm in the same tender. 6 The tender form shall be submitted only in the name of partnership firm. The Bid Security shall be submitted by partnership firm. The Bid Security submitted in the name of any individual partner or in the name of authorized partner (s) shall not be considered. 7 On issue of Letter of Acceptance (LOA) to the partnership firm, all the guarantees like Performance Guarantee, Guarantee for various Advances to the Contractor shall be submitted only in the name of the partnership firm and no splitting of guarantees among the partners shall be acceptable. 8 On issue of Letter of Acceptance (LOA), contract agreement with partnership firm shall be executed in the name of the firm only and not in the name of any individual partner. 9 In case the Letter of Acceptance (LOA) is issued to a partnership firm, the following undertakings shall be furnished by all the partners through a notarized affidavit, before signing of contract agreement.

  1. Joint and several liabilities:The partners of the firm to which the Letter of Acceptance (LOA) is issued, shall be jointly and severally liable to the Railway for execution of the contract in accordance with General and Special Conditions of the Contract. The partners shall also be liable jointly and severally for the loss, damages caused to the Railway during the course of execution of the contract or due to nonexecution of the contract or part thereof.
  2. Duration of the partnership deed and partnership firm agreement:The partnership deed/partnership firm agreement shall normally not be modified/altered/ terminated during the currency of contract and the maintenance period after the work is completed as contemplated in the conditions of the contract. Any change carried out by partners in the constitution of the firm without permission of Railway, shall constitute a breach of the contract, liable for determination of the contract under Clause 62 of the Standard General Conditions of Contract.
  3. Governing laws: The partnership firm agreement shall in all respect be governed by and interpreted in accordance with the Indian laws.
  4. No partner of the firm shall have the right to assign or transfer the interest right or liability in the contract without the written consent of the other partner/s and that of the Railway.
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• Base Month The Base Month for 'Price Variation Clause' shall be taken as the one month prior to closing of tender, unless otherwise stated elsewhere. The quarter for applicability of PVC shall commence from the month following the Base month. The Price Variation shall be based on the average Price Index of the quarter under consideration.

• Provided that if the Contractor commences work or incurs any expenditure in regard thereto before the rates as determined and agreed upon as lastly hereuntofore-mentioned, then and in such a case the Contractor shall only be entitled to be paid in respect of the work carried out or expenditure incurred by him prior to the date of determination of the rates as aforesaid according to the rates as shall be fixed by the Engineer. However, if the Contractor is not satisfied with the decision of the Engineer in this respect, he may appeal to the Chief Engineer within 30 days of getting the decision of the Engineer, supported by analysis of the rates claimed. The Chief Engineer's decision after hearing both the parties in the matter would be final and binding on the Contractor and the Railway.

• Multiple L-1 :- In case of more than one L-1 bidders, tender may be awarded to tenderer having higher Bid Capacity. In case Bid Capacity is also the same, tenderer having done more value of similar work in last three previous financial years and the current financial year upto the date of opening of the tender, may be selected for the award. Instructions with respect to Bid Capacity will follow. (Railway Board Letter No.2017/Trans/01/Policy New Delhi, dated. 08.02.2018)

• For settlements of disputes, Arbitration and Conciliation Act 1996 and provision made in relevant clauses of GCC 2022 with up-to-date correction slip will be binding.

• Price Variation Clause (PVC) shall be applicable only in tender having advertised value above Rs. 2 Crores. Provided further that, in a contract where PVC is applicable, following shall be outside the purview of price adjustments (i.e. shall be excluded from the gross value of the work for the purpose of price variation) :

  1. Materials supplied by Railway to the Contractors, either free or at fixed rate;
  2. Any extra item(s) included in subsequent variation falling outside the purview of the Bill(s) of Quantities of tender, under clause 39. (1)(b) of these Standard General Conditions, unless applicability of PVC and 'Base Month' has been specially agreed, while fixing the rates of such extra item(s).

• Rates for Extra Item(s) of Works

  1. Standard Schedule of Rates (SSOR) Items: Any item of work carried out by the Contractor on the instructions of the Engineer which is not included in the accepted Bill(s) of Quantities but figures in the Standard Schedule of Rates (SSOR), shall be executed at the rates set forth in the "Standard Schedule of Rates (SSOR)" modified by the tender percentage as accepted in the contract for that chapter of Standard Schedule of Rates (SSOR). For item(s) not covered in this sub clause, the rate shall be decided as agreed upon between the Engineer and the Contractor before the execution of such items of work as per sub clause (b).
  2. Other Items: For any item of work to be carried out by the Contractor but not included in the accepted Bill(s) of Quantities and also not covered under sub clause (a) above, the Contractor shall be bound to notify the Engineer at least seven days before the necessity arises for the execution of such items of works that the accepted Bill(s) of Quantities does not include rate or rates for such extra work involved. The rates payable for such items shall be decided at the meeting to be held between the Engineer and Contractor, in as short a period as possible after the need for the special item has come to the notice. In case the Contractor fails to attend the meeting after being notified to do so or in the event of no settlement being arrived at, the Railway shall be entitled to execute the extra works by other means and the Contractor shall have no claim for loss or damage that may result from such procedure. The assessment of rates for extra item(s) shall be arrived at based on the prevailing market rates of labour, machinery & materials and by taking guidance from the following documents in order of priority:
     1. Analysis of Rates for "Unified Standard Schedule of Rates of Indian Railways (USSOR)"
     2. Analysis of Rates for "Delhi Schedule of Rates issued by CPWD (DSR)"
     3. Market Analysis
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• Copy attached at document TAB.

e-Bank Guarantee (e-BG) is also accepbtable for Bid Security, Performance guarantee/Security, Withdrwal of retention Money & Advance Payment for works contract as per Railway Board letter No.2026/W-III/GCC/2 (e-BG)(3533120)Dated::16.06.2026.

Special Conditions

• IS-456-2000 Indian standard code of practice for plain and reinforced concrete,IS: 1199 Method of sampling and analysis of concrete,IS: 516 Method of test for strength of concrete,Standard Specification for structural steel/standard quality-Fifth revision,IS: 226 Specification for structural steel/Standard quality-Fifth revision,IS 2062-1984 Specifications for Weldable structural steel,IS: 383-1970 Code of practice for fine and coarse aggregate,IS: 800 Code of practice for use of structural steel in general building construction-revised 8th print April 1977 incorporating amendments No.1 and 2,IS:432-Pt. I-Code of practice for mild steel and medium tensile steel bars,IS:1785-Plain and hard drown steel wire for pre stressed concrete/latest addition,IS:1786 Code of practice for high strength deformed steel bars and wires for concrete reinforcement,IS:269 for ordinary Portland cement,IS:8112/IS:12269 High strength OPC 43 and 53 grade respectively

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• 1. All reinforcement steel (TMT bars) and structural steel shall be procured as per specifications mentioned in BIS's documents IS: 1786 and IS: 2062 respectively. Independent tests shall be conducted, wherever required, to ensure that the materials procured conform to the specifications.
  2. These steel shall be procured only from those firms, which are established, reliable ,indigenous & primary producers of steel ,having integrated steel plants (ISP), using iron ore as the basic raw material and having in- house iron rolling facilities, followed by production of liquid steel and crude steel, as per Ministry of steel's guidelines.
  3. However, only certain isolated sections of structural steel, not being rolled by ISPs can be procured from the authorised rerollers of IPSs or authorised licensee of BIS having traceability system and who use billets produced by ISPs .Traceability shall be ensured by an officer specially authorised by the concerned SAG officer of the Zonal Railway on case to case basis for this purpose.4) . Note for reinforcement steel and structural steel: - Wherever used, the reinforcement steel and structural steel will be from leading manufacturers with specific approval of concerned ADEN
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• 3)The items covered under CPWD DSR 2023-Ver-1, USSOR 2021Ver-1 and CPWD HORTICULTURE-2020 are tentative and approximate and these are considered for evaluation of DV only. However, the items covered under CPWD DSR 2023-Ver- 1, USSOR 2021-Ver-1 and CPWD HORTICULTURE-2020 may be altered within the scope of work as per instruction of Engineer in Charge according to site requirement if required. Decision of Engineer in Charge in this regard will be final and binding to all.

• Cement OPC 53 Grade shall be confirmed to IS-12269, Cement OPC 43 grade shall be confirmed to IS: 8112, PPC shall be confirmed to IS 1489 and PSC as per IS 455 respectively. Cement should be supplied conforming to relevant IS code as directed by Engineer's representative.

• Indian Railway GCC 2022 with upto date correction slip is binding to the instant tender. Tenderers have to carefully study the various provisions made in IRGCC 2022 and submit their offers accordingly.

• Submerged arc welding and other process as per Drawing and as per instruction of Engineer-in-charge will be followed.

• Welded bridge code 1972 with upto date correction slip to be followed.

• Note for cement -

  1. Test certificate for cement used will be produced which should conform to IS specification and the same should be submitted by the contractor.
  2. Cement to be supplied should not be more than two months old from the date of Manufacture.
  3. The contractor must submit vouchers of purchase of cement and it should be purchased by contractor from authorized source only.

• The balance sheet and all other financial documents attested/certified by CAs (Chartered Accountants) to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which the offer is likely to be rejected without any further reference

• IS:961-Structural steel-High tensile,IS:10262-1982 Recommended guidelines for Concrete Mix Design,IS:1343 Code of practice for Pre stressed concrete,IS:6006-1983 Specifications for-coated stress relieved strands for Pre stressed Concrete,IS:1785 Part-I Specifications for plain hard drawn steel wires for pre stressed concrete,IS:1599,Indian Railway Schedule of Dimensions for Broad Gauge including correction slips,IS:1498/1970 Classification and identification of soil,IS Code 10379-1982 Code of practice for field control of Moisture and compaction of soil for embankment and sub grade ,Indian Railway permanent way manual-second reprint2004 amended upto date,South Eastern Railway Unified standard Schedule of rates/Works and Material-2010,Indian Railway Code for the Engineering department,Durability of concrete structures-report no.BS-14/revised by RDSO,Guide lines for earthwork in railway projects/July-2003 with latest amendment issued by RDSO/Lucknow,IRS Concrete BridgeCode 1997,Indian Railway Works Manual,Indian Railway Bridge Manual.

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• 17. Unless specified otherwise, the rate accepted are inclusive of all lead, lift, loading, unloading,handling, sales tax and all other charges and taxes liveable by the Govt. from time to time. 18. In case of any accident, the contractor shall be liable to pay for the damages to the extent he is responsible on the basis of the report of enquiry committee. 19. Supply of materials should be well in advance from the date of execution of all works as per requirement given by AEN/IOW in-charge Railway in charge of work at site. 20. No payment will be made for wastage/surplus materials. 21. Schedule of dimension as specified in the drawing must be followed strictly any change should not be made without written permission of competent authority. 22. Contractor should take all precaution for safety of his/ their labour. The Railway will not entertain any claim towards accident whatsoever of the labour engaged by the contractor.

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• (Copy of JPO regarding Cable Damage & Penalty is also attached in Documents Tab which is binding and should be followed in spirit)

• In case the bidder intends to submit a Bank Guarantee towards the Performance Guarantee (PG) after award of the contract, the following details shall be incorporated in the said Bank Guarantee- The Bank hereby confirms that it is on the SFMS (Structural Financial Messaging System) and shall invariably send the advice of this Bank Guarantee to the following bank details -

  1. IFSC CODE - SBIN000RAIL
  2. IFSC TYPE- BRANCH
  3. BANK NAME - STATE BANK OF INDIA
  4. BRANCH NAME - RAIL
  5. CITY NAME- NAVI MUMBAI
  6. ADDRESS- SECTOR-11 CBD BELAPUR, NAVI MUMBAI
  7. DISTRICT- NAVI MUMBAI
  8. STATEMAHARASHTRA
  9. BG ENABLED- YES
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• Specification of track ballast as per IRS-GE-1 FEB 2023 with upto date correction slip shall be binding to the instant tender. No

• PART-I

  1. The quoted rates will be inclusive of GST and other statutory taxes imposed by Central & State Govt., license fee, Royalty and cess etc.
  2. Deduction for Royalty charges would be dealt as per prevailing rules.
  3. The Railway reserves the right to remit the royalty amount, recovered from the contractor, to the concerned state Government (mining authorities) if the contractor fails to submit the royalty clearance certificate.
  4. The work has to be done as per the enclosed special conditions and specification.
  5. Contractor will have to submit royalty clearance certificate or Prepaid Mining Challan (Transport Challan) isssued by the concerned Mining Department or the Purchase bill in original as proof of having paid royalty to the state Government (mining authorities) alongwith every on account bill failing which Royalty charges, at the rates prescribed from time to time, will be recovered from the contractor's each and every on account bill and final bill of supply for the supplied ballast at the rate notified by the concerned State Govt. (mining authorities) and will be kept under deposit with Railway. The royalty charges so recovered will be refunded back to the contractor after submission of the royalty clearance certificate by the contractor to the Engineer.
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• The royalty charges is a statutory levy on minerals by the state govt. and the same is payable by the contractor as per the description of item wherein it is clearly mentioned that the rate includes the taxes imposed by central/state govt. including royalty. The Rly s standard price variation clause does not include royalty since the same is not dependent upon the variation in general prices in the market but it is dependent upon the govt. policy. Therefore, if any increase or decrease in royalty charges occur due to Government policy, the amount involved on this account shall be payable to the contractor by the Railway (in case of increase in royalty charges) and recoverable from the contractor s bills (In case of decease in royalty charges). For the purpose of working out the variation on account of change in royalty rates, the cut off date will be the date of opening of tender i.e. the royalty rates prevailing at the time of opening of tender will be taken as the base rate.

  7. For the purpose of calculation of Income Tax U/S 194-Q of the Income Tax Act- 1961. The Income Tax would be deducted as per the rates prescribed by Govt.of India.
  8. The deduction of Income Tax at source shall be made from the Contractor s bills in terms of provision in section 194-C of the Income Tax Act 1961.(B) Contractor will have to submit proof of payment of sales tax otherwise sales tax will be deducted as per rule from every on account bill.
  9. The ballast has to be supplied as per the enclosed special condition & specification.
  10. RMC note shall be issued to the contractor.
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• The Railway Administration may periodically test the samples collected from the supplied ballast. The Railway reserves the right to reject such quantities of ballast not conforming to the specifications. The contractor will be solely responsible for any loss and liabilities etc. on this account

• One period of loading hours is defined as eight clear working hours between Sunrise to Sunset. The contractor shall have to load one full rake normally comprising of 30 wagons (any type of Rly.wagons) in not more than 2 period of 8 hours each as specified in special conditions. Railway Administration will make all efforts to supply the wagons regularly for ballast loading. However, Railway Administration will not be responsible for any losses incurred by the contractor due to idling of labour and machines etc. for want of supply of wagons on any delay due to reasons whatsoever. If the contractor fails to load within this time detention charges in accordance with the scale of charges in force at that time will be levied from the contractor for each wagon detained

• 80% of the payment will be made after supply of ballast and rest will be made after loading into wagons

• Loading of ballast

  1. The contractor is responsible to find out the position of wagons from the site representative who is in- charge of the ballast depot and arrange for mechanised loading/adequate number of labour for loading, but the payment will be same for mechanized and manual loading.
  2. All arrangements for loading of ballast into Rly.wagons should be provided by the contractor at his/their cost.
  3. The Railway Administration will not be responsible and will not accept any claim on account of wastage of labour for any reasons whatsoever.
  4. The contractor shall load wagon/hoppers to the full carrying capacity. In any case where any of the wagon/hoppers are found underloaded by more than one tonne calculated at the rate of 21 cft (0.595 cum) per tonne, he will be liable for recover of freight at the full public tariff on the under load quantity proportionate to the full carrying capacity and the same will be recovered from the contractor's bill or from his any other dues with the Railways. Similarly ifthe contractor does not load part of the rake and empty wagons are drawn out of ballast siding, contractor shall be liable to pay a full freight charge of such wagons/hoppers at public tariff rate and the same will be recovered from the contractor's bill.
  5. No payment will be made for ballast loaded in wagons/hoppers over and above the carrying capacity of the wagons/hoppers plus maximum permissible over load
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• Stacking of ballast

  1. The contractor shall supply and stack 50 mm gauge machine crushed hard stone track ballast on plots situated on Rly.land and allotted to him by the Asstt.Engineer- in-charge. Stacking of ballast on plots other than the plots allotted to the contractor is not permissible and the Asstt.Engineer-in-charge may refuse to pass and measure the ballast stacked by the contractor on such plots.
  2. Making of fresh stacks shall be permitted at a plot only after the earlier stack has been completely trained out and conditions of clause 3 bellow are fulfilled.
  3. The area for stacking may not be sufficient to stack all the ballast as per the agreemental quantities in one go. The ballast may have to be collected 2 or more number of times in the available stacking ground to complete the agreemental quantity. In such cases, after the contractor stacks the ballast once fully in the available stacking of measurements shall be taken and the contractor shall be authorized to train out the ballast.
  4. Collection of ballast in the depot by the contractor and training out of the ballast shall not progress simultaneously shall it become necessary to resort to simultaneous collection and lifting either due to limited stacking space available or due to quicker movements of DMTs or any other unavoidable circumstances it shall be ensured that no fresh stack/stacks are made in plots which are within at least 50 metres of the stacks from which loading of ballast is in progress. Any other precaution considered necessary to ensure that passed ballast is not mixed with unpassed ballast, shall be taken by engineer-in-charge as the occasion demands.
  5. After the ballast is fully trained out and before authorising the contractor to commence the second round of supply in the same stacking area, the authorised officer shall inspect the site, make sure that all the stacks have been fully trained out and record a certificate in the ballast passing register and shall authorise the contractor to commence the second round of collection and stacking.
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• Loading of ballast

  1. The contractor is responsible to find out the position of wagonsfrom the site representative who is in- charge of the ballast depot and arrange formechanised loading/adequate number of labour for loading, but the payment willbe same for mechanized and manual loading.
  2. All arrangements for loading ofballast into Rly.wagons should be provided by the contractor at his/their cost.
  3. The Railway Administration will not be responsible and will not accept any claim onaccount of wastage of labour for any reasons whatsoever.
  4. The contractor shallload wagon/hoppers to the full carrying capacity. In any case where any of thewagon/hoppers are found underloaded by more than one tonne calculated at therate of 21 cft (0.595 cum) per tonne, he will be liable for recover of freight at thefull public tariff on the under load quantity proportionate to the full carryingcapacity and the same will be recovered from the contractor's bill or from his anyother dues with the Railways. Similarly if the contractor does not load part of therake and empty wagons are drawn out of ballast siding, contractor shall be liable topay a full freight charge of such wagons/hoppers at public tariff rate and the samewill be recovered from the contractor's bill.
  5. No payment will be made for ballastloaded in wagons/hoppers over and above the carrying capacity of thewagons/hoppers plus maximum permissible over load.
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• Stacking of ballast

  1. The contractor shall supply and stack 50 mm gaugemachine crushed hard stone track ballast on plots situated on Rly.land andallotted to him by the Asstt.Engineer- in-charge. Stacking of ballast on plotsother than the plots allotted to the contractor is not permissible and theAsstt.Engineer-in-charge may refuse to pass and measure the ballast stackedby the contractor on such plots.
  2. Making of fresh stacks shall be permitted ata plot only after the earlier stack has been completely trained out andconditions of clause 3 bellow are fulfilled.
  3. The area for stacking may not besufficient to stack all the ballast as per the agreemental quantities in one go.The ballast may have to be collected 2 or more number of times in theavailable stacking ground to complete the agreemental quantity. In such cases,after the contractor stacks the ballast once fully in the available stacking ofmeasurements shall be taken and the contractor shall be authorized to trainout the ballast.
  4. Collection of ballast in the depot by the contractor andtraining out of the ballast shall not progress simultaneously shall it becomenecessary to resort to simultaneous collection and lifting either due to limitedstacking space available or due to quicker movements of DMTs or any otherunavoidable circumstances it shall be ensured that no fresh stack/stacks aremade in plots which are within at least 50 metres of the stacks from whichloading of ballast is in progress. Any other precaution considered necessary toensure that passed ballast is not mixed with unpassed ballast, shall be takenby engineer-in-charge as the occasion demands.
  5. After the ballast is fullytrained out and before authorising the contractor to commence the secondround of supply in the same stacking area, the authorised officer shall inspectthe site, make sure that all the stacks have been fully trained out and record acertificate in the ballast passing register and shall authorise the contractor tocommence the second round of collection and stacking.
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• Measurement of ballast

  1. The ballast stacks should be made as per the divisions stipulated in the standard specification. It any stacks does not conform to the dimensions, it will not be accepted. It must be understood that ballast which conforms to the specification and special conditions laid down in which in the IRGCC' 2020 with upto date correction slip and attached to this tender will only be measured and accepted for payment by the PWI-in-charge of the depot, which will be 100% test checked by the Asstt.Engineer-in-charge of the depot. Further test checks, if any, may be carried out by the Divl.Engineer or Senior Divl.Engineer concerned.
  2. If the Engineer-in-charge or his representative or PWI-in-charge of the depot is satisfied that the conditions of clause 1 above and specification have not been fully complied with by the contractor, he is at liberty to take either of the following actions:
     1. To refuse to measure up such ballast giving reasons in writing to the contractor.
     2. To call upon the contractor to screen the ballast or dirt or a mixture or break into proper gauge or to restack to proper dimensions or to take action on all these courses prior to further inspection and measurements by fixed date and within the time limit specified in the agreement.
     3. To take action as per the IRGCC'2020 with upto date correction slip and Special Conditions and specifications annexure to this tender.
  3. Measurement of ballast shall be done when the contractor has brought in sufficient quantity and stacked properly.
  4. During the course of supply of ballast by the contractor, the Rly. Administration reserves the right to direct the contractor to stop supply on any reason including want of stacking ground etc. and advise to load the ballast which has already been supplied and measured for payment. During the period of such loading the contractor should stop supply of ballast unless specially permitted to continue supply at other stacking ground under the orders of Divl.Engineer/Sr.Divl.Engineer concerned.
  5. The contractor is required to restack the disturbed ballast stacks at his own cost to facilitate recording of measurements for drawal of final bill in case of closing down of contract either under the terms and conditions of the contract or for any other reasons. In the event of failure of the contractor to comply with this, the restacking will be done by the departmental staff or through any other agency and the actual cost involved with necessary supervision charges etc. will be recovered from the contractor's bills, security deposit etc. from any money payable under this or other contract
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• 1. The Railway Administration does not give any guarantee of undertaking to take the full quantity stated in the tender schedule but the tenderer/s should keep himself ready to supply the quantities from time to time as required. In cases failure on the part of the contractor to supply the stipulated quantities within the specified time, full penalty will be levied as per the special condition.
  2. A list of Plants and equipments and workshop, equipment and machines required for installation and maintenance of the mechanized quarry should be furnished along with the tender. The contractor should make his/their own arrangements for payment and installation of all plants, tools and equipments required for successful completion of the contract in time.
  3. The contractor will arrange to install, the Rly's rail post around the stacking ground for clear demarcation of ground.
  4. The Railway Administration will not give any guarantee or undertaking to take the full quantity stated in the tender schedule. In case of failure on the part of the contractor to supply the stipulated quantities within the specified time, action will be taken as per GCC.
  5. A list of plants and equipments, workshop equipment and machine required for installation and maintenance of the manual/mechanized quarry should be furnished along with the tender. The contractor should make his/their own arrangements for payment and installation of all plants, tools and equipments required for successful completion of the contract in time
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• PART-II 1.0 The entire work is to be completed within stipulated time in tender document from the date of issue of acceptance letter. 2.0 The ballast shall be in conformity with the specifications, size, sieve analysis etc. as per the latest Railway s standard specification issued by RDSO up dated till date. (This is enclosed for guidance. In case of any discrepancy, original document of RDSO shall be final) 3.0 The tenderer must submit test report of ballast along with the tender offer in respect of the following physical properties tested in accordance with IS:2386.

  1. Aggregate Abrasion value.
  2. Aggregate Impact value
  3. Water absorption value. 3.1 The test report should be from any of the following Government approved laboratories only; IIT/Kharagpur, REC/Rourkela, Jadavpur University/Kolkata, NTH/Alipur/Kolkata, Railway s laboratory at Kharagpur 3.2 The tenderer shall also furnish an undertaking as incorporated in the tender document that the ballast supply at all times will conform to specifications for track ballast as specified by Railway. Testing of ballast during execution of work can be done by Engineer-in- charge any Government approved laboratories at his discretion, for which contractor shall raise no objection. 4.0 Tender(s) including working contractors of Railway, shall submit his/their credentials and certificates of experience & their financial status along with his/their tender. 5.0 The Railway reserves the right to reject such quantities of ballast not conforming to the specifications. The contractor will be solely responsible for any losses and liabilities etc. on this account
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• 7.0 SUPPLY OF BALLAST 7.1 Railway reserves the right to terminate the contract, if the contractor fails to commence the work or fails to adhere to the Engineer-in-charge or fails to supply at the required rate so as to complete the work within the period of completion as mentioned in clause 1.0 above or even before the stipulated date of completion of the contract. 7.2 Blasting materials such as gelatine, fuse coils, detonator etc. or any other materials will not be supplied by the Railway Administration. The contractor should make his own arrangements to procure the same as and when necessary at his own cost including license fee for use of such materials

• The contractor shall load wagon/hopper to the full carrying capacity including permissible overload and in any case where any of the wagon/hopper are found under loaded by more than one tonne calculated at the rate of 21 cft. (0.595 cum) per tonne, he will be liable for recovery of freight at the full public tariff on the underload quantity proportionate to the full carrying capacity including the permissible overload from the contractor s bill, or from his any other dues with the Railways. Similarly, if the wagons are not loaded by the contractor as per the special condition and empty wagons are drawn out of the ballast siding, Contractor shall be liable to pay full freight charges of such empty wagons/hoppers at the public tariff and the same will be recovered from the contractor s bill.

  9. No payment will be made for ballast loaded in wagon/hoppers over and above the carrying capacity of the wagons/hoppers plus maximum permissible over load.
  10. Working hours: - The contractor will be allowed one period of eight clear working hours or as specified by Railway Administration time to time between sunrise and sunset to load consisting of any type of wagons which may be available at the material time including covered wagons/open wagons, hoppers etc. after the rake has been placed for loading at the ballast siding by 10.00 A.M. If the empty wagons are not placed for loading at the ballast siding by 10.00 A.M., the contractor will also be allowed to load on the following day, so as to give him clear 8 working hours or as specified by Railway Administration time to time.
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• SPECIAL CONDITION -PART III SPECIFICATIONS FOR MACHINE CRUSHED DEPOT TRACK BALLAST 1. DETAILED SPECIFICATION. 1.1 GENERAL 1.1.1 Basic quality: - Ballast should be hard, durable and as far as possible angular along edges/corners, free from weathered portions of parent rock, organic impurities and inorganic residues. 1.1.2 Particle Shape: Ballast should be cubical in shape as far as possible. Individual pieces should not be flaky and should have generally flat faces with not more than two rounded/sub-rounded faces. 1.2 PHYSICAL PROPERTIES 1.2.1 Ballast sample should satisfy the following physical properties in accordance with IS:2386 Pt.IV 1963. Aggregate Abrasion value = 30 percent Max. Aggregate Impact value = 20 percent Max. Water absorption = The water absorption tested as per IS: 2386 Pt.III 1963, should not be more than 1 percent. Note: The power of relaxing for water absorption limit should be delegated to CTE in open line/CAO on construction for specified areas. However, maximum water absorption in any case should not be allowed more than 2.5 percent .

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• 1.3 SIZE AND GRADATION: 1.3.1 Ballast should satisfy the following size and gradation criteria:-

  1. Retained on 65 mm, square mesh sieve --- 5 percent (Max.)
  2. Retained on 40 mm square mesh sieve --- 40 percent to 60 percent.
  3. Retained on 20 mm square mesh sieve --- Not less than 98 percent. 1.3.2 Oversize ballast i) Retention on 65 mm. Square mesh sieve: - A maximum of 5 percent ballast retained on 65 mm sieve shall be allowed and no deduction in payment shall be made for this. In case the ballast retained on 65 mm sieve exceeds 5 percent but does not exceed 10 percent, payment at 5 percent

• deduction in contracted rate shall be made for full wagon. wagons having more than10% retention of ballast on 65mm sieve shall be rejected.

  2. Retention on 40mm square mesh sieve:- In case ballast retained on 40mm square mesh sieve exceeds 60 percent limit prescribed in 1.3.1 (b) above, payment at the following reduced rates shall be made for full wagons.
     1. 95 percent of payable rates if retention on 40mm square mesh sieve is between 60 percent (excluding) and 65% (including).
     2. 90 percent of payable rates if retention on 40 mm square mesh sieve is between 65 percent (excluding) and 70 percent (including).
  3. In case retention on 40mm square mesh sieve exceeds 70 percent the wagon shall be rejected.

• Under size ballast The ballast shall be treated as undersized and shall be rejected, if

  1. Retention on 40mm square mesh sieve is less than 40 percent
  2. Retention on 20 mm square mesh sieve is less than 98 percent

• 1.3.4 Method of sieve analysis

  1. The screens for sieving of ballast shall be square mesh and shall not be less than 100 cm. in length and 70 cm in breadth and 10 cm on height on sides. The following tolerances in the size of holes in all the sieves viz.65 mm, 40mm, 20mm shall be permitted.65mm square Mesh sieve Plus Minus 1.5 mm40mm Square Mesh sieve Plus Minus 1.5 mm20 mm Square Mesh sieve Plus Minus 1.0 mm.The squareness of the individual holes in the sieves viz 65mm,40mm and 20mm should be ensured.
  2. While carrying out sieve analysis, the screen shall not be kept inclined, but held horizontally and shaked vigorously. The pieces of the ballast retained on the screen can be turned with hand to see if they pass through but not be pushed through the sieve.
  3. The percentage passing through or retained on the sieve shall be determined by weight.
  4. Two sets of sieves and weight balances etc. to be supplied by contractor for sieve analysis
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• TESTING OF BALLAST DURING SUPPLY 3.1 A minimum of 3 samples of ballast for sieve analysis shall be taken for measurement done on any particular date even if the numbers of stacks to be measured are less than three. 3.2 The test viz. determination of Abrasion Value & Impact value and water absorption should be got done through any of the approved laboratories enlisted in para 3.3.3 below. 3.3 In order to ensure supply of uniform quality of ballast, the following norms shall be followed in respect of sampling, testing and acceptance. 3.3.1 On supply of the first 100 cum, the test for size graduation, Abrasion value, Impact value and water absorption, shall be carried out by Railway at contractor s cost. Further supply shall be accepted only after this ballast satisfies the specification for these tests. Railway reserves the right to terminate the contract as per GCC at this stage itself in case the ballast supply fails to confirm with any of these specifications.

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• 3.3.2 Subsequent test shall be carried out as follows:

  1. Size and Gradation TestsTesting Frequency One for each wagonSize of one sample 0.027 cum.SUPPLY IN WAGONS
  2. Abrasion value, impact value and Water absorption Testing Frequency One for every 2,000 cum.This sample should be collected using a wooden box of internal dimension 0.3m x0.3mx0.3 m from different parts of the stack.These tests shall be done for the purpose of monitoring quality during supply. In case of the test result not being as per the prescribed specifications at any stage, further supplies shall be suspended till suitable corrective action is taken by the contractor and supplies ensured as per specifications. The above test may be carried out more frequently, if warranted at the discretion of Railway.

• Guidelines for testing of Impact, Abrasion and water absorption of ballast:

  1. After award of the contract, the ballast samples are to be collected from the identified quarry and sent to nominated laboratory for testing of the ballast i.e. impact value, Abrasion value and water absorption. Supply of ballast should start only after getting test report confirming to the RDSO specifications.
  2. After unloading of the ballast from the rake, concerned ADEN should collect the sample and send it to the nominated laboratory for testing of physicalproperties. One ballast sample per rake should be collected. In case of the test results not being as per prescribed specifications at any stage, further supply shall be suspended till suitable corrective action is taken and supply is ensured as per specifications.
  3. The samples should be collected and scaled in the presence of the contractor or his authorized representative. Concerned ADEN should send the samples to the nominated laboratory through a forwarding letter signed by him. While sending the sample, division will enclose copies of the testing procedures i.e. Annexure-I, Annexure-II and Annexure-III of RDSO specifications for track ballast 2004 for guidance of the laboratory/institute and maintain them in file. Division will draw necessary cheque towards payment of testing charges and send it to concerned authorities of the laboratory as these tests are to be done at Railway s cost as per para 5.3.3 of the RDSO specification.
  4. All arrangements of dispatching the samples to the laboratory should be made by the divisional Railways authorities and the contractor should not be associated with the process of submission of the samples to the laboratory.
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• In case the ballast is supplied directly in cess and no loading is required at the depot a deduction of Rs. 44.29 per cum will be done.

• Special Condition for P.Way works :-

• All track protection arrangements will be done by the Railway.

• Contractor shall not start any work without the presence of the PWI at site. In case the contractor s representative starts any work in absence of a PWI, it shall be treated as unauthorised and illegal tampering with the track and shall be liable for action. No compensation will be paid to the contractor if no block could be arranged for any of above work on any day due to any reason.

• The contractor will be responsible for all new materials except Rails issued to him and released from track, until fixed in position and handed over to PWI-in-charge at his station depot. The materials will not be taken over in mid section and contractor will be responsible for guarding the materials until it is carried to station depot and handed over to PWI concerned. No extra amount will be payable on this account.

• In case contractor fails to return the unused and excess materials issued to them and released materials, the cost of such materials will be deducted from the contractor s dues as per Railway s rules laid down in Indian Railway Standard General Conditions of Contract-2020, with all correction slips up-to-date.

• The contractor will hand over the track in a safe conditions to the satisfaction of the Engineer-in-charge at the end of block period. If on completion of block period the track is not considered safe by the Engineer-in-charge or PWI-in-charge, the track will be attended by the PWI concerned with Railway s labour. The expenditure to be incurred by the Railway for this purpose will be recovered from the contractor s dues. No formal notice to the contractor will be necessary for deputing Railway s labour in such cases.

• All works will be done as per the programme fixed by the Engineer-in-charge or his PWI concerned and as per their direction only. Work will be executed by the contractor in the presence PWI concerned.

• All works should be done as per Railway s specifications laid down in IRPWM-2020 with upto date correction slips.The manual or other manual, codes and Books and as directed by the Engineer-in-charge or his Representative.

• All P.Way tools and plants required for the work below will have to be arranged by the contractor. No P.Way tools will be supplied by Railway. However, Dip lorry and protection arrangements will be made available free of hire charges for any items of work when required. However, contractor will have to maintain and repair the dip lorry during execution of work.

• The rates are inclusive of all taxes including commercial taxes where applicable and other charges as leviable by the State Government/central Government.

• The contractor should mobilise to do night working in depot as well as at work site during traffic block, for which they will be required to have their own sufficient lighting arrangement. No extra payment will be admissible on this account.

• All works have to be done under traffic in electrified territory. Contractor will take all precautions for safety of track and running trains as well as his labour in terms of Indian Railway P.Way manual.

• The contractor must procure and also make available the following track measuring equipments at the site before commencement of work at his own cost without any charge:- Precision Gauge cum Level model-LG-2/1 2Nos and PWI kit,model-TK-II of PIE brand or equivalent 1Nos. Note: After completion of work above mentioned measuring equipments will be the property of Railway and to be handed over to PWI. The centre line marking shall be pegged out using theodolite by the contractors Engineer under the direction of Engineer-in- charge. The pegging shall be done at the contractors cost. The track shall be brought to this pegged alignment after deep screening during packing. No extra payment will be made for this purpose. Similarly, in curves, re-alignment of the curve shall be done during packing of the track based upon the slews calculated by the Engineer-in-charge. The Railway may consider the request of the contractor for supplying of theodolite free of cost for measurement, however, contractor will not have any claim for not supplying theodolite.

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• The longitudinal Rail level shall be taken and plotted in terms of the C.E.Circular No. 164. The reduced level of the track shall be taken using level instrument by the Contractors Engineer under the direction of Engineer-in-charge. The level instrument shall be arranged by the Contractor on his own. The Railway may consider the request of the contractor for supplying level instrument free of cost for measurement. However, contractor will not have any claim for not supplying level instrument to him.

• Following records shall be maintained at site by contractors engineer duly signed by the Contractor and Railway s Representatives and to be produced for making on account payment :-

  1. Master chart showing initial level of the track. Level of track after deep screening and final level of the track to be achieved and final level of track actually achieved,
  2. Level Book,
  3. Track parameters Register showing gauge and cross level at every 6th Sleeper and alignment on 7.2 m chord after each through packing,
  4. Welding Register as per the proforma approved by the Engineer-in-charge.

• The sleeper numbering shall be done using paint at the End of the each sleeper after the sleeper renewal as per the direction of Engineer-in-charge at the contractors cost. No extra payment shall be given to the contractor for this purpose.

• Normally on account payments will not be made for an amount less than 10 percent of the agreemental value. However, this may be relaxed at discretion of Engineer-in - Charge.

• 25 percent of the payment towards the TRR done will be with- held and shall be paid only after the released rails/ fittings are transported and stacked by the Contractor at the nominated locations as specified by the Engineer-in-charge. The stacking of released materials shall be done classification-wise neatly and free from infringements etc.

• 25 percent of the payment towards TSR shall be with-held by the Railways and paid to the Contractor only after he has successfully transported the released sleepers and fittings to the nearest Railways loading locations in the yards or as nominated by the Engineer-in-charge.

• In case the released sleepers are damaged AEN concerned shall give a certificate to this effect and the payment with-held shall be released to the contractor.

• In case the sleepers are reusable and are required to be stacked in the mid-sections AEN concerned shall certify accordingly and the payment with-held as aforesaid shall be paid to the contractor based on AEN s certificate.

• Progress may get affected due to the short supply of P.Way materials due to the unforeseen reasons.No claim shall be entertained from the Contractor in this regard. Supply of Railways P.Way materials will be subject to availability of the same and they will be supplied to the Contractor as and when available. The Contractor shall have no claim what-so-ever on this issue.

• Materials to be supplied by the contractor should be got approved by the Engineer-in -Charge before use. Greasing of legs of all pandrol clips and eyes of inserts of concrete sleepers must be done with contractors approved quality grease/railways grease as the case may be as per given item before fixing. Similarly the GR pads should be fixed at the rail seat of concrete sleepers with approved quality adhesive.No extra payment will be made to the contractor for the said works.

• Please note that if required in case of some urgency the work or part thereof may be executed at any other locations under the jurisdiction of concerned Sr.DEN/DEN of Adra division at the same rates, terms and condition.

• The contractor is required to achieve the track parameters as specified in the IRPWM -2004 with up to date correction slips after completion of through packing. The schedule of relaxatyion of speed estriction as per IRPWM has to be followed by the contractor. Specification for track laying standards can be obtained from Engineer-In Charge.

• As this work is labour intensive, the contractor has to obtain necessary labour license from concerned authorities.

• Payment will be made only after track is lifted to final level to the full satisfaction of the Engineer-in-charge. No part payment for this lift is permissible. Final payment will be made based on levels. The AEN has to submit cross section showing the initial and final rail levels to identify the lifting done.

• There shall be an assurance register kept at each site which will had to be signed by both i.e. Rlys supervisor or his representative as well as the contractors supervisor as a token of their having understood the safety precaution to be observed at site.

• During works of deep screening and sleepers renewal at level crossings where concrete blocks have been laid the blocks are to be removed before taking up the work and stacked nearby without causing damage to the block and blockage of passage and at level crossings surface should be temporarily levelled with moorum etc. at the end of days work. After completion of rail renewal and packing at the location these concrete blocks should be laid as they were laid before taking up the work and as per instruction of site-in-charge. No extra payment shall be made for this work.

• Welding of rail SWR to LWR Single Rail to SWR etc. by SKV process will be under the supervision of representative of ITC /Kanpur or Harshad and Engineering representative of Rly, at site of work.

• The work will be done in day light hours and the welding work should not be done during rain. The work should be executed by the contractor s skilled/unskilled and artisan staff like welder, luter , aligner, moulder and required petrol, K.oil etc. for smooth progress of the work as directed by the Engineer-in- charge at site will be provided by the contractor.

• For IN SITU welding, the grinding of weld should closely follow all arrears in grinding and should not be more than two days of welding work. The welding has to be done with post weld treatment as per specification of the manufacturer of the portion duly approved by RDSO.

• The welding portion and other consumable shall be issued to the contractor from the stores depot of concerned PWI. Contractor shall make his own arrangement for transporting them to the site in intact condition. Any loss/damage etc.in the transit shall be responsibility of contractor.The contractor should note that the welding portion are sensitive etc. and may become non-functional due to ingress of moisture etc. Contractor shall therefore take adequate safeguard against any ingress of moisture in welding portion during transit as well as during storage at site. If any portion/consumable becomes not functional due to moisture etc. the Rly.will recover the cost of affected materials as per rules. The contractor will hand over the track in a safe condition to the satisfaction of PWI-In-Charge or his representative at the end of days work. If the track is not considered safe then it will be got attended by the Rlys labour and the wages and other expenses of the Rly. Labour so deputed will be recovered from the contractor s bill. No formal notice to the contractor for deputing the Rlys labour will be necessary to ensure safety of the traffic.

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• The Contractor will be responsible for protecting Rly. Materials while at his/their custody and in the case of lose, theft or damage during handling the cost of materials will be recovered from the contractor in terms of extant rules. All materials issued to the contractor as well as released material shall be accounted for by the contractor.

• Contractors wooden blocks or wedges should be placed under rails what so ever continuous ballast has been removed in consecutive sleepers while passage of any train at work spot.

• In between through packing the slacks are to be attended if necessary by the contractor.

• For deep screening works , the required number of wooden chalks would be made available at site by the contractor free of cost.

• The Kinks in the rails if any within 1.8 metres from the end of rails shall be removed by the contractor by Jim crowing.

• Before execution of work initial track level has to be recorded by contractor and Inspector-in-charge of the work which should be countersigned by AEN. After the work is over again track levels to be recorded jointly and countersigned by AEN. Initial level reference and proposed level reference may be marked on Telegraph post, OHE mast, KM post, any structure and station building for checking at any time, as per the direction of Engineer-In-Charge.

• The quoted rate should include all the prevailing taxes and levies including GST at the rate of 18%

• Termination of Contract-effect of non performance by the Contractor within the validity- In normal circulstances, the Contractor has to seek extension of time of completion of Contract and Railway may extend considering the merit and relevant clause of GCC 2022. However, in the event the contractor has not sought for extension and the Railway has not taken necessary action for terminating the same within the validity period (Such a situation should be rare and the reasons for this to be recorded), a notice claimimg damages also for the failure on the part of the Contractor should be issued to the Contractor who has not sought/is willing to seek extension even after the expiry of the date of completion, and the Contract has ceased to exist with effect from the date of expiry, original or extended as the case may be.

• Unless specifically mentioned in the schedule of rates all materials required for execution of work will be supplied by the contractor free of cost as per standard specifications and approved by the Engineer-in-charge.

• All works are to be done as per programme fixed by the Engineer-in-charge or his authorised representative and as per their direction only.

• All materials to be supplied by the contractor should be got approved by the Engineer-in-charge before use in the work.

• All the scrap and released materials to be returned to the Railway as per instructions given by the Engineer in - charge or his authorized representative at their nominated places after completion of the work.

• No compensation towards any accident what s o ever will be paid by the Railway.

• The Railway will not be responsible for compensation towards contractors idle labour in case traffic block cannot be arranged to the contractor as per programme due to unforseen reasons.

• Contractor shall not start any work without the presence of the IOW or PWI at site. In case the contractors representative starts any work in absence of IOW or PWI, it shall be treated as unauthorised and illegal tampering with the track and shall be liable for action.

• In case contractor fails to return the unused and excess materials issued to them and released materials, the cost of such materials will be deducted from the contractors dues at the rate of 2xPurchase cost 5 percent freight.Purchase cost for released materials should be taken as prevailing market rate.

• All the works which are to be done under traffic block, in electrified territory, contractor will have to take all precautions for safety of track and running trains as well as safety of his labour in terms of Indian Railways P.Way manual.

• The work will be executed under supervision of Railway Engineer- in charge or his authorized representative at site.

• The Contractor should be make available all the necessary tools, plants and equipment for execution of the above work at site during execution of work.

• The vehicles and equipment of contractors can be drafted by Railway Administration in case of Accidents or Natural calamities involving human lives, and payment in respect of that would be made by operating the item as a non scheduled item.

• 1. General conditions of contract 2022,CPWD Specifications 2019 Vol I & II, Indian Railways Unified Standard Specification (IRUSS-2019), updated with correction slips and Indian Railway Unified Standard Specifications Works Materials ,Indian Railways Unified Standard Specifications (Works and Material) 2010, IR Specifications/Guidelines, Relevant B.I.S. Codes updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents, shall be binding to the instant tender as per the order of precedence defined in Para 1.01, Part-I of GCC 2022.
  2. The work should be executed in the workmen like manner to the satisfaction of the Engineer-in-charge. The contractor will be primarily responsible for the safety of traffic that moved on the opened up track not without the presence of the Railway supervisory staff at site. In the event of any accident at the work spot, a departmental enquiry will be held by the Railway. If it is established that accident occurred wholly or partially due to any act tantamount into negligence on the part of the contractor he shall be render him liable for all damages and also legal prosecution if loss of life is involved.
  3. The responsibility of safe running of track at work site rests entirely with all departmental supervisory staff. No contractor should be permitted to carry out any activity affecting the safety of track without presence of an Engg. supervisory staff of appropriate level. No work should be executed by the contractor without authorization being available. 4.
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• The presence of contractors operators or supervisor at each work site, P.Way or Civil Or Bridge, is must for proper supervision of work. It is advisable to depute Railways retired P.Way superisory staff or works supervisory staff or bridge supervisory staff as the case may be for this purpose, who are already trained in such works. However, if the contractor intends to engage any supervisor from outside for P.way work he must get trained in the Divisional Training school of the Division, for which the contractor has to pay the charges as per the rate decided by railway board time to time. After successfull completion of the training, a certificate of competency shall be issued by the Divisional Training school at the mimimum level of AEN.Only such outside operators or supervisors of contractor who have been trained in the Division Training school and possess a competency certificate, shall be permitted to supervise the work at the work site. Retired supervisors of Railway need not required to be trained. Similarly for any Civil or Bridge work which has the potential to cause unsafe condition for moving traffic, if any outside supervisor is engaged by the contractor, he shall be got trained in similar manner for such Civil or Bridge work in the Divisional Training School and obtain a competency certificate before he is permtted to supervise the work at work site.

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• For works of public nature contractor shall fix an information board containing information related to work order at prominent place free of cost. The content of such board, its fixing location, size and type of material etc. shall be as approved by Engineer- in Charge. The board shall be maintained by contractor during the currency of work order. If contractor fail to fix the information board for nominated work orders, a token penalty as deemed suitable as per GCC may be imposed by Enginner in charge.

• Unless otherwise specified in the schedule of items, the rate quoted by the tenderer includes:-

  1. All labour, tools, plant, equipment and machinery etc.
  2. All lead, lift, ascent, descent, jungle clearance and making approach roads etc.
  3. Loading, unloading, handling, re-handling and transportation of Railway materials from Railway depot to site of work and vice-a-versa.
  4. All royalty, octroi and other necessary taxes on materials and products.

• Tenderer or contractor will have to execute the work taking necessary precautions for safety of works,Passenger,traffic etc.

• Codes The following Codes of Practice latest revised with up to date corrections shall be followed:

• Wherever any reference to Code, Specifications etc., is made in this tender document, it shall be taken as a reference to the latest version thereof including all amendments and corrections etc. However, where these specifications do not cover full details relevant Indian Standard Specification shall be followed. Decision of the Chief Engineer shall be final in this regard.

• The quantities specified in the tender schedule are only approximate and liable to vary.

Contractor/Agency has to submit INVOICE and Material Test Certificate (MTC). .

Working hours: The contractor will be allowed two periods, each of eight clear working hours between sunrise and sunset to load a full rake, consisting of any type of wagons which may be available at the materials time including covered wagons/open wagons, hoppers etc. after the rake has been placed for loading at ballast siding, if the rake is not placed for loading at the ballast siding by 10 am. the contractor will also be allowed to load on the following day so as to give clear eight working hours

The Contractor with the help of his Engineer or Diploma holder , as the case be , shall make necessary Drawings, sketches, plotting, peg markings etc. as desired by the Engineer-in- charge.

No extra cost shall be claimed on this account.

The agency should depute a trained and certified supervisor duly certified by AEN.