Cotton Towelling And Towels Conforming To IS 7056 (V4)

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NITRA/TEXTILE COMMITTE Post Receipt Inspection at consignee site before acceptance of stores: The Board of Officers

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

• 5.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 3 samples for Buyer's approval, within 15 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 21 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.
• 6.Sample Clause For clothing and allied items, if pre-dispatch Inspection clause has been selected in the Bid, the Inspection Agency shall forward sample from the accepted lot duly identified/ sealed by it, as Reference Sample to each consignee (one reference sample per consignee) for comparing the lot received at consignee end with such reference sample. Such reference samples will be treated as part of supplied quantity from the lot and cost shall be borne by the Buyer.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of The DIG, GC CRPF Pallipuram, Thiruvananthapuram, Kerala A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name The DIGP, GC, CRPF, Pallipuram, Thiruvananthapuram, Kerala Account No. 30047740765 IFSC Code SBIN0005317 Bank Name STATE BANK OF INDIA Branch address Mangalapuram, Thiruvananthapuram, Kerala . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): NITRA/TEXTILE COMMITTEE .

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Buyer Added text based ATC clauses Buyer Added text based ATC clauses

• (A)Following declaration by bidder’s on their Firm's/Company's letter head with Firms/Company stamp and signed by the authorized representative of the bidder required to be submitted with the bid documents in prescribed F ormat as furnished as under:-
• (i)EMD : As per Rule 170 of General Financial Rules (GFRs)-2017, Micro and Small Enterprises (MSE s) and the firms registered with concerned Ministries/ Departments are exempted from submission of Bid Security. Furth er, in lieu of Bid Security, Bid Security Declaration required to be submitted b y the bidders fo r all tenders. Bid Security Declaration (BSD) may be submitte d as per format given below on Firm/ Company letter head with Firms/Compan y stamp and ink signed by the authorized representative of the bidder. To, The DIGP, GC, CRPF, Pallipuram, Kerala. BID SECURITY DECLARATION CERTIFICATE ( As per Rule 170 of General Financial Rules (GFRs)-2017) Sir, Tender No………………………………………………. Dated Name of Items /Stores: Cotton Terry Towel-84733 Nos. We, M/s........................................................... undertake that if we with draw or modify our bid during the period of bid’s validity or if we are awarded th e contract and we fail to sign the contract, or fail to submit a Performance Secur ity Deposit as per terms and conditions of T/E as well as A/T before the deadline defined in bid documents, then we are liable to be suspended for the period of 0 2 years from being eligible to participate and submit bid for the T/E or any con tact with the Procurement Entity (CRPF). Yours Faithfully (Signature of the Authorized signatory of Bidder with official seal)
• (ii)PRE-DISPATCH INSPECTION (PDI) : Declaration in prescribed format t o be attached with the bid by the bidder as under: DECLARATION FOR INSPECTION AGENCY (On Firm’s letter head) I…………………………………… (Name & Designation) of M/s…………..(Name of firm) hereby declare that, I have understood that as per bid documents at col umn “Inspection Required”, it is mentioned “No” which is due to non- availabilit y of name of the Inspection Agency at GeM System. I, understand that, in fact in spection is required and I have read the conditions mentioned in Bid Specific Ad ditional Terms and Conditions (including Buyer Added text based ATC clauses & Buyer uploaded ATC documents) and agree to get the stores inspected before d ispatch (PDI) from NITRA OR TEXTILE COMMITTEE. It is at discretion of the buyer to associate their Board or Officer along with authorized inspection agency. Signature ……………………………………………… Name of firm M/s……………………………………………. Designation ………………………………………………… (with seal & stamp)
• (B)Past Performance Criteria. The Bidder should have supplied same or similar Category Products for 30% (i.e. 25420 Nos.) of bid quantity (Same or similar category means Towel Hand, Bath Towel, Hand Towel, Beach To wel, Sports Towel, Saloon Towel, Wash Cloth ), in at least one of the last th ree years before the bid opening date to any Central /State Govt. Organization/ PSU/ Public Listed Company. Copies of relevant contract (PROVING SUPPLY OF C UMULATIVE ORDER QUANTITY IN ANY ONE YEAR) to be submitted along with bid in support of quantity supplied in the relevant year. In case of bunch bids, the C ATEGORY RELATED to primary product having highest bid value should meet thi s criterion.
• (C)Bidder/Supplier/Organization/Proprietor/Any of the Director(s) shall not be banned or suspended or black listed by any Government/ Public Sector U ndertaking/ Corporate organization or convicted in any Court of Law across India or declared Bankrupt or insolvent. A self-declaration Certificate must be uploade d in the GeM portal under Bidders Official Letter Head.
• (D)Bidder should be the Original Equipment Manufacturer.
• (E)Experience Criteria:
• (i)In respect of the filter applied for experience criteria, the Bi dder should have regularly, manufactured and supplied same or similar Categ ory Products to any Central/State Govt Organization /PSU/ Public Listed Comp any in at least one of the last three years before the bid opening date..
• (ii)Copies of relevant contracts along with CRAC or a certificat e from concerned buyers that, stores in reference have been successfully sup plied, to be submitted along with bid in support having supplied so me quantit y during at least one of the last three years before the bid opening date. In ca se of bunch bids, the category of primary product having highest value should meet this criterion.
• (F)Lab Test Report from Govt/ NABL accredited lab is required with bid s for confirming the requirement of all the parameters of governing specificati on of subject store. The validity of test reports should be within 3 years as on bid opening date.
• (G)Bidders must uploaded the following certificate/documents while participa ting in GeM bid:-
• (i)Test report of NABL accredited Laboratory having validity within 03 years as on Bid opening date.
• (ii)MSME Certificate
• (iii)Documents towards experience criteria
• (iv)Copy of purchase order along with CRAC or LCR or proof of acceptanc e of store by buyer/consignee in support of past performance. The bidder mus t have supplied same or similar category of product for 30% (i.e. 25420 Nos.) of bid quantity, in at least one of the last 3 financial years before the bid open ing date.
• (v)Only OEMs are entitled to participate in the BID
• (vi)Bid security declaration certificate and declaration for Inspection age ncy (PDI) as mentioned at ATC
• (vii)Certificate regarding Make in India with 100% Local Content
• (viii)Any other certificate required in the Bid
• (ix)Service and Support. : Dedicated /toll free telephone number for service and support: BIDDER / OEM must have dedicated /toll free Telephone No. for Service support.
• (H)Pre-dispatch inspection at Seller premises (Fee/Charges to be bor ne by the Seller): Before dispatch, the goods will be inspected by Nominated E xternal Inspection Agency at Seller Premises for their compliance to the contract specification. Fee/Charges taken by the External inspection Agency a nd any external laboratories testing charges shall be borne by the SELLER. For in – house testing, the Sellers will provide necessary facilities free of cost. Sell er shall notify the Buyer through e-mail about readiness of goods for pre-dispa tch inspection and Buyer will notify the Seller about the Authorized Represent ative/Nominated External Inspection Agency and the date for testing. The goo ds would be dispatched to consignee only after clearance in pre-dispatch insp ection. Consignee’s right of rejection as per GTC in respect of the goods finally received at his location shall in no way be limited or waived by reason of the g oods having previously been inspected, tested and passed by Buyer/Consigne e or its Nominated External inspection agency prior to the goods shipment. W hile bidding, the sellers should take into account 7 days FOR INSPECTION f rom the date of email offering the goods for inspection. Any delay in inspectio n beyond 7 days shall be on the part of the buyer and shall be regularized without Liquidated Damages. Inspection and external laboratory testing charg es shall be borne by the supplier and it shall not be reimbursed by Buyer to t hem at any point in time. Cost of inspection/testing shall be factored in by the supplier and it shall not be reimbursed by Buyer to them at any point in time. Cost of inspection/testing shall be factored in by the supplier in the cost of the product itself while submitting bid. Following are the test that required to be c onducted during pre-dispatch inspection: Lab tests required as per Latest QRs / Specification. INSPECTION AGENCY: The inspection agency will conduct the i nspection and submit the certificate to the supplier as well as the buyers and
• (I)Consignees. The bidder will be solely responsible for pre-inspected material for Quality Assurance including pre- dispatch inspection/testing at ma nufacturers site by NITRA or TEXTILE COMMITTEE.
• (J)TESTING OF SAMPLE: The testing of advance sample and bulk sam ple during Pre-Dispatch Inspection (PDI) will be carried by NITRA OR TEXTILE C OMMITTEE. The testing charges to be borne by the SELL ER.
• (K)Estimated Bid Value indicated above is being declared solely for the purchase of guidance on EMD amount and for determining the Eligibility Criteri a related to Turn Over, Past Performance and Project/Past Experience etc. This has no relevance or bearing on the price to be quoted by the bidders and is als o not going to have any impact on bid participation. Also this is not going to be used as criteria in determining reasonableness of quoted prices which would b e determined by the buyer based on its own assessment or reasonableness an d based on competitive prices received in Bid/RA Process.
• (L)Copy of purchase order, Contract Copy, CRAC, Inspection Note or LCR o r proof of acceptance of store by buyer/consignee etc. in support of pa st performance. The bidder must have supplied same or similar catego ry of product for 30% (i.e. 25420 Nos.) of bid quantity, in at least on e of the last 3 financial years before the bid opening date.
• (M)The bidder should submit copy of Aadhar Card and PAN Card of Directors of firm.
• (N)After award of contract, the supplier firm should done testing of Advance Sample through NITRA/Textile Committee only.
• (O)Liquidated Damage:- If the seller fails to deliver any or all of the goods/services within the original/re-fixed delivery period (S) specified in the contract, the buyer will be e ntitled to deduct/recover the liquidated damages for the delay, unless covered under Force Majeure Conditions, aforesaid, @ 0.5 (half) per cent of the pr ices of any portion of stores delivered late, for each week or part thereof of dela
• y.The total damages shall not exceed 10 (Ten) per cent of the value of delayed goods as per para 9.3.9 of Manual for procurement of Goods (Second Edition 20 24)
• (P)Copies of relevant contracts along with CRAC, Inspection note, certificat e from concerned buyers etc that, stores is reference have been succes sfully supplied to be submitted along with bid in support of having supp lied some/required quantity to ascertain past performance.
• (Q)The Bidder should submit EMD of Rs.4,05,000/- (i.e. 3% of estimated value
• (R)BACK LOADING OF STORE Supplier / Firm should back load the store in case cancelled due to non-completion of prescribed procedure viz., conduct of PDI etc. from v arious consignee locations. In case the supplier/firm does not lift the r ejected goods within the stipulated time, a ground rent (say at 0.2% to 05% per day of the value of goods as per contract). If the supplier does not respond within a reasonable time, the material will be treated as Sc rap and will dispose it off as deemed fit.
• (S)Only BIS Certified firms will allow to participate the BID. Particip ated firms should upload BIS certificate.
• (T)Arbitration clause may be treated as “Yes” Signature of the Tenderer____________________________ Name in Block Letters_______________________________ Capacity in which Tender signed________________________ FullAddress. ______________________________________ Appendix-‘C’ DECLARATION ON CODE OF INTEGRITY & CONFLICT OF INTEREST Ref. No. …………………….. dated ……………………… To, The DIG GC, CRPF, Pallipuram Thiruvananthapuram, Kerala (name & address of the purchaser) Sir, With reference to your Tender No. ………………….. dated ………………… I/We hereby declare that we shall abide by the Code of Integrity for Public Procurement as mentioned under Para of your Tende r document and have no conflict of interest as mentioned under Para of Tender. The details of any previou s transgressions of the code of integrity with any entity in any country during the last three years or of bei ng debarred by any other Procuring Entity are as under:-

(a)

(b)

• (c)We undertaking that we shall be liable for any punitive action in case of transgression/contraventio n of this code. Thanking you Yours sincerely, Signature (Name of the Authorized signatory) Company seal Appendix- “D” TENDER ACCEPTANCE LETTER (To be given in original on Company Letter Head signed by authorized person) Date: To, ______________________ ______________________ ______________________ Sub: Acceptance of Terms & Conditions of Tender. Tender Reference No: ________________________ Name of Tender / Work: - ___________________________________________________________________________ _____ ______________________________________________________________________ Dear Sir,
• 1.I/ We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’ from the web site(s) namely: ___________________________________________________________________________ _______ ___________________________________________________________________ as per your advertisement, given in the above mentioned website(s).
• 2.I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc.,), which form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein .
• 3.The corrigendum(s) issued from time to time by your department/ organizations too have also been tak en into consideration, while submitting this acceptance letter.
• 4.I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / cor rigendum(s) in its totality / entirety.
• 5.In case any provisions of this tender are found violated , then your department/ organization shall witho ut prejudice to any other right or remedy be at liberty to reject this tender/bid. Yours Faithfully, (Signature of the Bidder, with Official Seal) .