Polyethylene Pipes For Water Supply Conforming To IS 4984

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

• 3.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Warranty period of the supplied products shall be as given in specifications from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses

• (I)For technical clarification, bill payments and delivery location contact Shri. R Velliangiri , Office of the Senior Section Engineer, Electrical Works, Southern Railway, Salem, TAMIL NA DU - 636005. Contact No. 7708018942 & 9994091337.
• (II)Bidder to provide valid tender specific authorization from OEM at the time of bidding , el se offer won't be considered.
• (III)For delivery period extensions or any amendments request for Purchase order please mail to srdmmsa@sa.railnet.gov.in
• (IV)Ambiguous offers like (1) Unbranded items (2) make/brand as NA as per similar, (3) Not adhering to tender specification (4) Unclear makes, brands etc. will be summarily rejected without any correspondence.
• (V)Railway GST No. : 33AAAGM0289C1ZQ.
• (VI)Inspection by RITES Inspection Agency for minimum order of Rs.5,00,000/-, else inspe ction by consignee.
• (VII)SD Clause - Bidders shall submit a Security Deposit equivalent to 5% of the contract v alue for contracts with a total value of ₹25 lakh or above. The Security Deposit shall be fur nished with valid supporting documents within 21 days from the date of placement of contr act. The Security Deposit shall remain valid for a period of three months beyond the succes sful completion of supply of all items under the contract.
• (VIII)Bidders to provide OEM`s BIS CM/L License No. and corresponding Documents along with bid. Failing which offer may not be considered.
• (IX)Bidders, who are traders, dealers, distributors, or authorized agents of the OEM of the o ffered product, shall not be eligible for exemption from Earnest Money Deposit (EMD) or for claiming Purchase Preference under the MSE–Public Procurement Policy (MSE-PPP), notwith standing their registration as an MSE on the UDYAM Registration Portal. Such benefits shall be admissible to bidders who are MSE manufacturers of the offered products and NOT to tra ders, dealers, distributors, or authorized agents of the OEM of the offered product.
• (X)Bidders participating as traders or authorized dealers/distributors of the Original Equip ment Manufacturer (OEM) for the offered product shall not be exempt from payment of the Earnest Money Deposit (EMD). Such bidders are required to submit the applicable EMD as p er the tender conditions.
• (XI)Bidders will be considered eligible for any order only if they have successfully supplied the same item of minimum 20% of tender quantity in a single PO to any unit of Indian Rail ways, Central or state Government departments, PSUs in the last five financial years, recko ned from the tender closing date. Bidders must submit documentary evidence such as CRN s (Consignee Receipt Notes), Receipt Notes, or Performance Certificates along with the bid. Note: Merely attaching Purchase Orders will not be accepted as valid proof of past perform ance.
• (XII)Description of item -HDPE PIPE 110 MM - 110 mm diameter HDPE pipe, PE 100, confir ming to IS: 4984/2016 or latest, ISI marked, Material grade: PN 8, Black Colour, Specificatio n conformity Test report Warranty certificate; supplier shall submit Warranty certificate and Test Certificate at the time of supply.
• (XIII)The EMD/SD shall be drawn in favor of the Senior Divisional Finance Manager, Souther n Railway, Salem, and must be sent directly to Office of the Sr.Divisional Materials Manager , (2nd flour, DRM complex, Salem Division , southern Railway, Salem-636005 . Contract no. 8489268113, 04272330237.
• (XIV)The Security Deposit (SD) proforma has been attached to the ATC Bid Document.
• (XV)Earnest Money Deposit (EMD) / Security Deposit Accepted Forms & Guidelines: Earnes t Money Deposit (EMD) / Security Deposit Accepted Forms & Guidelines The EMD/Security D eposit under supply contracts shall be submitted in any one of the following forms: Deposit Receipt Pay Orders Demand Drafts Guarantee Bonds issued by Nationalised or Scheduled Commercial Banks Bonds of Indian R ailway Finance Corporation (IRFC) and Konkan Railway Corporation Limited (KRCL) Bonds P ay Order / Demand Draft Payments made in the form of Pay Order or Demand Draft shall b e drawn in favour of the Sr. Divisional Finance Manager (Sr.DFM), payable at Salem. Fixed Deposit Receipt (FDR) The FDR shall be issued in a prescribed format and must be typed (h andwritten entries in ink are not acceptable). The account title shall be inscribed as follows: "[Bank Name] A/c [Contractor Name] (Lien to Sr.DFM/Salem/Southern Railway)" Bank Guara ntee Bank Guarantees submitted towards Security Deposit and/or Performance Guarantee shall strictly conform to the formats prescribed in the respective Annexures, must be typed (handwritten entries in ink are not acceptable) with the lien marked as: "Lien to Sr .DFM/Salem/Southern Railway" .

Buyer uploaded ATC document Click here to view the file.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Senior Divisional Finance Manager , Salem, Southern Railway payable at Salem . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of Senior Divisional Finance Manager , Salem, Southern Railway A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): Bidders to provide Tender specific OEM auth cert at time of bidding. Failing which offer won`t be considere d .