Sterile Connecting Device

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Director, ACTREC payable at Kharghar, Navi Mumbai . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

• 19.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Warranty period of the supplied products shall be 2 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

• 22.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Buyer Added text based ATC clauses GENERAL & SPECIAL CONDITIONS OF THE TENDER

• A.TATA MEMORIAL CENTRE Advanced Centre for Treatment, Research and Education in Cancer (ACTREC) GST No. 27AAATT3620R1Z1
• B.Please quote the model which is including the latest state of art equipment and meets the required spec ifications. The quoted model should be latest introduced with end of support not before 10 years from the date of installation at TMC.
• C.Technical bid should include the following documents: (Checklist) :- Failing to submit the documents in t he technical bid your offer will not be considered for Technical Evaluation.
• 1.Technical Compliance Sheet. (Vendors are advised to complete the "Compliance column" mentioned in t he Technical Offer Form. Compliance column may be filled with relevant data, figures, range etc. as applic able in 'remark' column instead of just mentioning "YES / NO / Complied"
• 2.Technical Specifications Additional parameters needs to be completed with relevant data, figures, range etc. as applicable in ‘remark’ column instead of just mentioning "YES / NO / Complied”.
• 3.EMD Receipt/EMD DD/MSME/NSIC/ Startup Registration Certificate.
• 4.Annual Turnover for last 3 years of Bidder.
• 5.Income Tax Return acknowledgement of the firm for last 3 years.
• 6.Profit & Loss a/c & Balance Sheet of the company for last 03 years.
• 7.Photocopy of PAN card.
• 8.GST Registration Certificate.
• 9.Technical Catalogue, Brochure, Literature, Specification sheet of offered product along with actual prod uct image or drawing of quoted item, clearly depicting internal and external dimensions.
• 10.I. Submission of Manufacturer Authorization: Where authorized distributors submit the bid, a bid- specific, valid Authorization Form/ Certificate from the OEM must be furnished along with the bid. This doc ument should include OEM details such as name, designation, address, email ID, and phone number. Failur e to provide this will result in summary rejection of the offer. II. Eligibility Criteria for Bidders: The bidder must be one of the following: · The manufacturer, · A 100% subsidiary of a foreign manufacturer operating in India, · The sole authorized distributor of the manufacturer, or · A direct authorized distributor of the manufacturer. Note: Sub-authorization (i.e., authorization granted by an intermediary rather than the manufacturer) will not be accepted.
• 11.Certification regarding Make in India (MII) as per OM dated P-45021/2/2017-PP (B.E-II) dated 15/06/2017, as amended from time to time and as applicable on the date submission of tender. (The declaration from your OEM manufacturer specifying the exact percentage of local content alongside the de tailed address of the location where the local value addition is performed, to be enclosed with the bid.)
• 12.Notary Affidavit on non-Judicial Stamp paper of Rs. 100.00 and on Letter Head also. (Format enclosed- Affidavit)
• 13.Disclosure of existing customers to whom supply of equipment / service made available in India.
• 14.GeM Tender Document (Bid) should be duly signed & stamped by vendor.
• 15.Declaration of country of origin of the goods and bifurcation of local content in the quoted model.
• 16.Compliance required against O.M. F.7/10/2021-PPD dated 23/02/2023 issued by Ministry of Finance w.r .t. restrictions under Rule 144 (xi) of General Financial Rules (Format Enclosed at Page No. 16 and 17. Kind ly submit the compliance strictly as per given format (Either Annexure A or Annexure B). No modification i n given format is acceptable.)
• 17.Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty) . If service center is not already there at the time of bidding, successful bidder / OEM shall have to establis h one within 30 days of award of contract. Payment shall be released only after submission of documentar y evidence of having Functional Service Centre.
• D.After opening of the Technical bid (Part-1), Physical demonstration of the quoted model may have to be shown / arranged by the bidder, if requested by the Institute. Physical demonstration may be shown at on e of the end user’s site/Principle company’s application lab/manufacturing site located in MMR region. If th ere are no installations of the quoted model in MMR region, then the quoted model may have to be brough t in at ACTREC for demo purpose within 10 days from the date of request. Physical Demonstration may be requested to confirm the availability of any or all technical features as mentioned/stated in the technical bi
• d.Physical Demonstration will also be a part of technical evaluation process. If the bidder does not comply, such bids are liable to be disqualified. (Demonstration of quoted model is to be shown and not the demons tration of similar models with different technical specifications and features)
• E.Submission of Price Elements: Bidders must submit all price-related information exclusively in the Finan cial Bid. Any mention of price elements in the Technical Bid will render the offer non-responsive and liable for rejection, except in the case of Single Packet Bidding.
• F.Physical delivery and installation shall be at ICTREC, Tata Memorial Centre, Survey no. 1A/1/A, Tambati village, Khalapur Taluka, Raigad district, Maharashtra 410203. The quoted price must include all transport ation and incidental charges to this site, regardless of the consignee address shown on the GeM bid. .