RO PLANT SPARES

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address CONTROLLER OF WAREHOUSING MATERIAL ORGANISATION NAVAL BASE KARWAR PIN CODE- 581308 .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall be provided in Buyer’s standard format only.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. NAME OF THE FIRM hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with NHQ for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)

The buyer organization is an institution eligible for concessional rates of GST as notified by the Government of India. The goods for which bids have been invited fall under classification of GST concession and the conditions for eligibility of concession are met by the institution. A certificate to this effect will be issued by Buyer to the Seller after award of the Contract. Sellers are requested to submit their bids after accounting for the Concessional rate of GST. Applicable Concessional rate of GST : 5 % Notification No.and date : 01/2017 dated 28/06/2017

• 11.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 12.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): AGAINST IMPORT DOCUMENTS AND OEM TECH SPECS BY CQAE(MS) MUMBAI Post Receipt Inspection at consignee site before acceptance of stores: CWH KARWAR

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Buyer Added text based ATC clauses

• 1.The subject case vide indent 26WRSC002 initiated for procurement of RO plant spares on PAC basis for 45 items from M/s Ro chem Separation Systems (India) Pvt Ltd, Mumbai.
• 2.Quotes will be accepted only from M/s Rochem Separation Syste ms (India) Pvt Ltd, Mumbai view items being indigenously developed b y the firm and quotes of other firms will be rejected.
• 3.Bidder in exempted categories (MSME's and startup) to submit bi d security declaration in the following format in place of EMD :- "We, (name of the bidder / firm), hereby accept that, if we withdraw or modify our bid during the period of validity, or if we are awarded the c ontract and we fail to sign the contract, or to submit a performance se curity before the deadline defined in the tender / bid documents, we wi ll be suspended for a period of six months and will not be eligible to su bmit bids/ participate in any further tenders issued by the tender inviti ng authority"
• 4.Tolerance clause/ option clause @ 50%.
• 5.Delivery period - 180 days from the date of issue of PO including 30 days of inspection lead time. Firm to confirm the PSPP lots to supply the items.
• 6.Firm to include all additional charges in item prices (if applicable) and same be upload in GeM portal. Further, price breakdown for the sa me (i.e CD, GST, freight any other charges if applicable) be mentioned in separate column and same may be submitted alongwith bid as attac hment.
• 7.Inspection against import documents for imported items and agai nst OEM tech specs for indigenised items by CQAE(MS) Mumbai at sell ers premises. Further inspection charges will be borne by the seller.
• 8.Firm to upload OEM prices for imported items along with bid whic h is verifiable with bill of entry submitted for claim for custom duty if a pplicable. Firms unwilling to share OEM prices are liable to get rejectio n in technical evaluation.
• 9.Details of the product and photographs/ drawings of item should b e uploaded with the bid.
• 10.Para wise compliance of specifications should be uploaded with t he bid.
• 11.Payment will be made 100% on delivery and accounting.
• 12.If any change in part no and description, firm is requested to sub mit form fit function (FFF) certificate at the time of bid quoting.
• 13.Firm to submit PBG@5% in case of order value more than 5 lakh

s.

• 14.Firm to provide undertaking letter regarding acceptance of ATC of bid.
• 15.Firm to upload scanned documents with authorized signature an d stamp for acceptance of additional terms and conditions.
• 16.Note:
• (1)Under the GST law as per provisions of clause(94) of section 2 of C GST Act, the registered person whose annual turnover exceeds th e pr escribed threshold (Rs. 5 crore as on DA33 / 35TE) for generation of e-i nvoicing, is required to issue e-invoices for the supplies made.
• (2)E-invoice is to be generated by the vendors using GSTIN29BLRA167 13E1DF.
• (3)Payment would not be released if e-invoice is not generated and su bmitted along with bill documents
• 17.Contact details: - Lt Cdr Yash Bhatnagar Deputy Controller of Procurement Material Organisation (Karwar) Email: dcproms3-karwar@navy.gov.in .