OVERHEAD SCANNER

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

IT equipment shall be IPv6 ready from day one.

Malicious Code Certificate: The seller should upload following certificate in the bid:-

• (a)This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :-
• (i)Inhibit the desires and designed function of the equipment.
• (ii)Cause physical damage to the user or equipment during the exploitation.
• (iii)Tap information resident or transient in the equipment/network.
• (b)The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address Inspector General Frontier Headquarter Border Security Force PO - Rynjah, Shillong Distt - East Khasi Hills (Meghalaya) Pin - 793006 .

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of INSPECTOR GENERAL, FTR HQ BSF MEGHALAYA (GOVT FUND), ACCOUNT NO. 30028991858 payable at SBI NONGMYNSONG, IFSC CODE - SBIN0016575 . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 7 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Buyer Added text based ATC clauses

• (1)Bidder must include the bid number with date in all the undertaking/certificates to be submitted .
• (2)Notified 5 digit NIC Code for bid product is 26204 and participated firms who intends to get the r elevant exemptions should have the original manufacturer for the above notified category and has to sub mit documentary proof to this effect as per bid clause.
• (3)All participated firms who intends to get the exemption of MSME should have to submit complete Udhyam registration certificate with all Annexures, should have the original manufacturer for the notified c ategory (NIC code - 26204) mentioned in bid documents and Bid Securing Declaration Certificate as per Appendix-“A”, failing which their bid shall be rejected at initial stage and after that no representation sh all be entertained after opening of the technical GeM bid.
• (4)The re-seller / authorized dealers/traders are not exempted for “EMD” Turnover and Ex perience / past performance.
• (5)Start-up: Start-ups shall submit certification of “Department for Promotion of Industry and Internal Trade (DPIIT)” with regard to OEM of bid product to get the relevant exemption.
• (6)Bidder/OEM Turnover Criteria: - The minimum average annual financial Turnover of the last 03 years, ending on 31st March (2023-24, 2024-25 & 2025-26) will only considered.
• (7)Only GeM Contract/CRAC will be accepted for the purpose of past experience and past performance criteria of the last 03 years (2023-24, 2024-25 & 2025-26).
• (8)The firm/bidder is required to submit complete copy of audited balance sheets/turnover certificate of last 03 financial years i.e. 2023-24, 2024-25 and 2025-26 duly certified by CA, Copy of firms PAN Card, C omplete GST Registration certificate and copy of proprietor Aadhar card with bid documents failing which, offer shall be rejected. Moreover, the firm is bound to produce any documents which may be asked by the buyer at later stage.
• (9)Registered Brand: - The offered bid product on the GeM portal is required to be registered brand . In this regard, proof of documents for registered brand is required to be submit with the bid documents fa iling which the offer shall be rejected.
• (10)Lab Test Report :- All bidders has to submit a complete & satisfactory type test certificate from NABL accredited/Govt. laboratory as per bid parameters in conformity to bid specifications, Lab test report is required to be submitted by the bidder alongwith the technical bid in at least 01 of the last 03 years bef ore the bid opening date.
• (11)Warranty:- Supplied items should be in accordance with the contract specifications and quality, s hall be brand new and have standard guarantee/warranty for minimum 1 years period from the date of fin al acceptance by the consignee. If during the said guarantee/warranty period, the items discovered not to conform the requisite description and quality, same has to be replaced within the stipulated 15 days failing which action will be taken as per GeM T&C. Decision of the buyer in that behalf shall be final and binding o n the supplier. Bidder has to submit acceptance of the above warranty clause on OEM letter Head failing which offer shall be rejected.
• (12)Bidder shall quote only those product (part of service delivery) in the bid which are no obsolete in t he market and has at least 10 years residual market life i.e. the offered product shall not be declared end- of-support by the OEM before this period.
• (13)If an agent submits bid on behalf of principal/OEM or principal/OEM itself can bid but both cannot b id simultaneously for the same item/product in the same tender (CVC Circular No. 03/1/12 dated 13.01.201 2 refers)
• (14)Joint Receipt Inspection (JRI) :- Joint Receipt of Inspection (JRI) will be carried out at the place of consignee location after receiving complete supply and before final acceptance by the representative of B SF (Board of Officers) and the seller. If any Overhead Scanner is rejected in final inspection as not conform ing to the Tender Specification, the same must be replaced within scheduled delivery period before final a cceptance. The consignee’s right of rejection in this regard will be final and absolute.
• (15)We require service support from the OEM as well as the dealer who will supply the items. But the d ealer has to come first and check the problem and he has to log the call during the warranty periods.
• (16)CHECKING BY SELLER BEFORE DISPATCH
• (a)Before dispatch of the stores from Seller’s premises, the seller has to check and confirm th at the stores fully meet the QRs/Specification and Inspection clause as per contract/bid.
• (b)The buyer reserves the right to reject the entire supplied stores, even if only a part of the s tores are found to be substandard, inferior and not meeting the QRs/Specification as per bid/contra ct.
• (17)Risk Purchase Clause :- If the Supplier fails to deliver the items either in full or in part, within the prescribed delivery period, the purchaser shall be entitled at his option to take alternate procurement acti on, at the risk & cost of the supplier for the un-supplied portion of the goods/items without cancelling the c ontract in respect of the items not due for delivery, or to cancel the contract based on progress of work, in cluding items not due for delivery, and if thought fit/necessary, to purchase the items at the risk and cost o f the Supplier. The price differential in case of higher cost to purchaser, if any, shall have to be borne by th e defaulting supplier. Moreover, the defaulting supplier shall have no claim over the quantity, which they f ailed to supply. It is the discretion of BSF either to levy penalty clause and accept delayed deliveries or pro ceed with the alternate procurement plan invoking the risk purchase clause.
• (18)RIGHT TO REJECTION:- Stores will be accepted after inspection and only if they are found upto t he standard specification. The decision of the BSF shall be final as to the quantity of the stores and shall b e binding upon the tenders and in case of any of the articles supplied not being found as per losses caused to supplies should be borne by the supplier and ensured by the supplier that articles supplied should be b est in quality and free from all defects. The rejected stores must be removed by the tenderer from the con signee’s premises within 10 days from the date of intimation about rejection at the risk and cost of the ten derer. The In-charge stores concerned will take reasonable view of such material but in no case shall be r esponsible for any loss shortage damage that may occur to it while is in the premises of the consignee.
• (19)The Tender may be cancelled at any stage by buyer at the discretion of Competent Authority with out reason as per clause 173 of GFR 2017.
• (20)LIQUIDATED DAMAGES CHARGES :- In case the firm does not complete the supply within the lai d down agreed delivery period as per contract, action will be taken against the firm as per clause 9.3.8, 9. 3.9 & 9.3.10 of manual for procurement of goods 2024, MoF.
• (21)Delivery of consignment :- In case, the stores (either full or part) are rejected by the BSF Board of Officers due to not meeting the quality/technical specification, the seller has to lift back the rejected stor es within 15 (fifteen) days failing which demurrage charges as prescribed by railway authority will be levie
• d.The charges will be recovered from the performance security deposited by the firm. Delivery date will b e reckoned for levy of LD on receipt of complete consignment.
• (22)“Bidder can submit the EMD of Rs. 1,17,000/- in the form of Demand Draft/FDR duly pledged in the name of “INSPECTOR GENERAL, FTR HQ BSF MEGHALAYA (GOVT FUND)”, ACCOUNT NO. 30028991858 payable at SBI BRANCH NONGMYNSONG, IFSC CODE - SBIN0016575. Bidder has to u pload scanned copy/proof of the EMD along with the Bid documents and has to ensure delivery of the hard copy to the buyer within 5 days of bid end date/opening date. In case, any bidder has failed to submit EMD , their offer will be rejected during initial stage and after that no representation shall be entertained after opening of the technical GeM bid.
• (23)Manufacturer Authorization:- Wherever Authorized distributors/re-sellers are submitting the bid, Bid specific authorization of OEM mentioning the bid number and date a/w details of ‘OEM’ such as name, designation, address, email-ID, phone number be furnished with bid on OEM letter head. OEM has also to u ndertake that only one authorized distributor/re-seller i.e. ______________ (Name of distributor/re-seller) has been authorized for participation in the Bid No. _________________ dated ________________ called by Ftr HQ B SF Meghalaya. No other distributor/re-seller or other firm having conflict of interest with us are participatin g in this bid. Our firm undertake to fulfil all the bid obligations including applicable warranty /after sale ser vice. Following documents are attached with this authorization:-
• (i)Warranty Certificate
• (ii)ISO Certificate
• (iii)Registered Brand (Trademark certificate)
• (iv)Turnover/ Past Experience/ Past Performance documents
• (v)MII compliance certificate
• (vi)Data Sheet
• (24)Bidder Financial Standing: The bidder should not be under liquidation, court receivership or sim ilar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect as per Appendix 'G'.
• (25)UNDERTAKING CERTIFICATES: - Participated bidder is required to submit the following undertakin g certificate with the bid documents to be given on Firms’ letter head:-
• (i)BID SECURING DECLARATION CERTIFICATE :- APPENDIX “A”
• (ii)NON-SUBMISSION OF FAKE DOCUMENTS DECLARATION: - APPENDIX “B”
• (iii)DECLARATION FOR SUCESSFULLY SUPPLYING OF STORES: - APPENDIX “C”
• (iv)UNDERTAKING CERTIFICATE FOR CARTEL FORMATION: - APPENDIX “D”
• (v)NON BLACKLISTING DECLARATION: - APPENDIX “E”
• (vi)SELF-CERTIFICATION UNDER REFERENCE TO “MAKE IN INDIA” POLICY CERT IFICATE:- APPENDIX “F”
• (vii)FINANCIAL STANDING DECLARATION: - APPENDIX “G”
• (viii)COMPLIANCE CERTIFICATE OF GFR RULE – 144 (XI):- APPENDIX “H”
• (ix)ACCEPTANCE OF ALL TERMS & CONDITIONS OF THE BID: - APPENDIX “I”
• (x)DECLARATION IN RESPECT OF CONFLICT OF INTEREST: - APPENDIX “J”
• (i)APPENDIX “A” BID SECURING DECLARATION CERTIFICATE (On Firm’s Letter head) GeM Bid No. _____________ Dated________ To, Inspector General Frontier Head Quarter, Border Security Force (BSF) Meghalaya, Shillong Sir, Tender/GeM Bid No.______________________________________ We, M/s ____________________________________ _____________under take that if we withdraw or modify our bid during the period of validity, or we are award ed the contract and we fail to sign the contract, or to submit a performance security before the deadline d efined in bids documents, we will be suspended for the period of 02 years from the being eligible to submit bids for contract with procuring entry i.e Border Security Force (BSF), Ministry of Home Affair’s. Yours faithfully (Signature of the Authorized signatory of Bidder, with Official seal) APPENDIX – “B” NON-SUBMISSION OF FAKE DOCUMENTS DECLARATION (To be given on company letter head) Date: _____________ To, Inspector General Ftr HQ BSF Meghalaya Sub :- NON-SUBMISSION OF FAKE DOCUMENTS DECLARATION GeM Bid Reference No. _____________________ Date: ___________________ Name of items: ____________________________________________________ Dear Sir, We ____________________________________ hereby declare that we have not submitted the Fake/Misleading/Manipulated documents from last two financial years from any Government bids/Tenders i ncluding instant bid. In the event that the information is found to be incorrect/untrue or found violated, the n your department/organization shall without giving any notice summarily reject/terminate our bid, withou t prejudice to any other rights including the blacklisted for 02 financial years. Yours faithfully (Signature of the bidder with official seal) APPENDIX – “C” DECLARATION FOR SUCCESSFULLY SUPPLYING OF STORES (To be given on company letter head) Date: _____________ To, Inspector General Ftr HQ BSF Meghalaya Sub: - DECLARATION FOR SUCESSFULLY SUPPLYING OF STORES GeM Bid Reference No. ________________________ Date: _________________ Name of items: ____________________________________________________ Dear Sir, We ____________________________________ hereby declare that we have successfully supplied the Gov t stores without any cancellation of contacts issued by any Government Department from last two financia l years. In the event that the information is found to be incorrect/untrue or found violated, then your depar tment/organization shall without giving any notice summarily reject/terminate our bid without prejudice to any other rights including the blacklisted for 02 financial years. Yours faithfully (Signature of the bidder with official seal) APPENDIX – “D” DECLARATION FOR CARTEL FORMATION (To be given on company letter head) Date: _____________ Sub: - UNDERTAKING FOR CARTEL FORMATION GeM Bid Reference No. ________________________ Date: ___________________ We ____________________________________ hereby give an undertaking that as a Registered Vendor o n the GeM portal for manufactures/re-seller for supply of _________________ will not be a part of cartel with o ther vendors and will be quoting competitive rates in the instant GeM bid called by Ftr HQ BSF Meghalaya. We ________________________________ are aware of the fact that the registering authority i.e. GeM por tal may de-list the name of our firm from approved vendors on the GeM portal as well as concerned depart ment for two (02) years. If found confirms/declared about such cartel formation from any of the departmen ts and through documents. Name of Proprietor :- Complete address :- (Seal and Signature) (Authorised Signatory of the firm) APPENDIX – “E” NON-BLACKLISTING DECLARATION (To be given on company letter head) Date: _____________ To, Inspector General Ftr HQ BSF Meghalaya Sub: - DECLARATION FOR NON-BLACKLISTING GeM Bid Reference No. ________________________ Date: ___________________ Name of items: ____________________________________________________ Dear Sir, We ____________________________________ hereby declare that we are not blacklisted/debarred/banne d by any Central Government Consignee/State Government consignee of India from last two financial year
• s.In the event that the information is found to be incorrect/untrue or found violated, then your department /organization shall without giving any notice summarily reject / terminate out bid, without prejudice to any other rights including the blacklisted for 02 financial years. Yours faithfully (Signature of the bidder with official seal) APPENDIX – “F” (On Firm’s (OEM) letter head) SELF – CERTIFICATION UNDER PREFERENCE TO “MAKE IN INDIA” POLICY CERTIFICATE In the line with Government Public Procurement order No. P-45021/2/2017-BE-II dated 15.06.2017 as amended from time to time and as applicable on the date of submission of tender, we hereby certify tha t we M/s_________________________________________ are local supplier meeting the requirement of minimum l ocal content (__________%) as defined in above orders for the material against GeM Bid No. _______________ _______ dated _________________. Details of location at which local value addition will be made is as follows :- ___________________________________________________________________________________________________________ __________________________________________ We also understand, false declarations will be in breach of the code of integrity under Rule 175 (1)
• (i)(h) of the GFR for which a bidder or its successors can be debarred for upto two years as per Rule 151 (ii
• i)of the CFR along with such other actions as may be permissible under law. (Signature of the Authorized Signatory of Bidder with official seal) APPENDIX – “G” FINANCIAL STANDING DECLARATION (To be given on company letter head) Date: _____________ To, Inspector General Ftr HQ BSF Meghalaya Sub: - SELF – DECLARATION FOR FINANCIAL STANDING GeM Bid Reference No. ________________________ Date: ___________________ Name of items: ____________________________________________________ Dear Sir, We _____(Name of Bidder)____ having registered office at our (Address)_________ represented by __ _____________Proprietor name_________ do hereby solemnly declare that we are neither in any way insolven t, bankrupt or defaulter in terms of rules & regulations presently invoke in India. In case of any such even i s found during bids evaluation and award of contract, I/We have no objection if my/our tender is rejected a nd without prejudice to any other rights including the blacklisted for 02 financial years. Yours faithfully (Signature of the bidder with official seal) APPENDIX – “H” GFR 144 (XI) COMPLIANCE CERTIFICATE GeM Bid No. Date: _____________ “We have read the clause regarding restrictions on procurement from a bidder of a country which s hares a land border with India. We certified that ____________________ (Name of firm/ bidder) is not from suc h a country or, if from such a country, has been registered with the Competent Authority. We hereby certified that ____________________ (Name of firm/ bidder) fulfils all requirements in this r egards and is eligible to be considered. (Company Stamp) (Authorized Signatory) APPENDIX –‘I’ (On Firm’s Letter head) GeM Bid No……………………………………… Dated……………………… Name of Item…………………………………….. ACCEPTANCE OF TERMS & CONDITIONS OF BID . Dear Sir,
• (i)I/We have downloaded/obtained the GeM bid document(s) for the above mentioned `Bid’ from the web site(s) namely; GeM portal on date……………….
• (ii)I/We hereby certify that I/We have read the entire terms and conditions of the bid documents (inclu ding all documents like Specification, Bid detail(s), Buyer Added Bid Specific Terms and Conditions(s), Buy er Added Bid Specific ATC, buyer uploaded ATC documents, Quality Assurance Plan document and etc., an d I/We shall abide hereby by the terms/conditions/clauses contained therein.
• (iii)The corrigendum(s), if any, issued from time to time by your department/organization too has also been taken into consideration, while submitting this acceptance letter.
• (iv)I/We hereby unconditionally accept the Bid conditions of above mentioned Bid document(s)/corrige ndum(s) in its totality/entirety.
• (v)I/We do hereby declare that I/We have read and understood the entire specifications/ requirements laid down in the Bid document and have prepared the bid in compliance with the requirements specified in the document.
• (vi)I/We certify that all information and documents furnished by the our Firm is true & correct and in t he event that the information is found to be incorrect/untrue or found violated, then your department/orga nization shall without giving any notice or reason therefore or summarily reject the bid or terminate the co ntract, without prejudice to any other rights or remedy including the blacklisted for 02 financial years absolutely. Yours Faithfully, Authorized Signatory (Signature of the Bidder, with Official Seal) APPENDIX –‘J’ The firm/bidder shall submit the declaration in r/o Conflict of Interest as per following format along with the bid documents failing which their bid shall be rejected :- DECLARATION IN RESPECT OF CONFLICT OF INTEREST Tender No. ________________________ Dated _____________ S/No. Name of Firm Office addr ess fo firm , phone nu mber, FAX number & email id Firm’s work s address a s per vende r registrati on, phone n umber, FAX number & e mail id Type of firm ( Sole Propriet orship / Partn ership /Limite d liability par tnership/ Priv ate limited co mpany /Publi c limited com pany) CIN/LLPIN f irm GST Registr ation numb er of the fir m 01.

(1)

(2)

(3)

(4)

(5)

(6)

• 02.Name of all owner
• (s)/ Dire ctor (s) o f firm Father’s H usband’s n ame of all owners/ di rector(s) DIN Full Residenti al address Aadhar Car d of owner / director(s ) of firm be attached Udyam Regi stration Cer tificate No. _____ (Copy attached)
• 03.WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted items by any other Private Limited or Public Limited company or Limited Liability partnership (LPP) of Partnership Fi rm or Proprietor Firm in which any relative of any Director or Partner or Proprietor of Bidder firm is a Direct or, Partner or Proprietor. The work “relative” is defined as under:- The Companies Act, 2013 Sec 2 (77) “ relative” & MoF Manual for Procurements of Goods (Para 5.1 .4) with reference to any person, means anyone who is related to another, if:-
• (i)They are member of a Hindu Undivided family;
• (ii)They are husband and wife; or
• (iii)One person is related to the other in such manner as prescribed below:-
• (a)Father including step-father
• (b)Mother including step-mother
• (c)Son including step-son
• (d)Son’s wife
• (e)Daughter
• (f)Daughter’s husband
• (g)Brother including step-brother
• (h)Sister including step-sister
• 04.WE FURTEHR DECLARE THAT we have carefully read and understood the clause relating to “Conflic t of Interest” of Tender No. _______________________
• 05.We hereby certify that our firm M/s ______________________________ do not have any Conflict of Intere st with other bidders for particulars items viz ________ (item name). We hereby declare and confirm that th e above information and particulars are true and correct. For __________________ (firm name) Place: - Signature of Director/ partner/Proprietor of Authorized Signatory Name ___________________ Designation ___________________ (with official stamp) .