Custom Bid For Services - Dry Dock Repair And Maintenance Of Medium Craft Vaidehi

OPTION CLAUSE 25% : The buyer can increase or decrease the contract quantity or contract duration up to 25 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 25 percent with the consent of the service provider

Buyer Added text based ATC clauses PARTICIPATING FIRMS TO ENSURE FOLLOWING STATEMENT OF REQUIREME NTS (SOR) Type of Works: DRY DOCK REPAIR & MAINTENANCE OF MEDIUM CRAFT VAIDEHI AS PER SCOPE OF WORK

• 1.Bid Securing Declaration Certificate
• (i)The firm should deposit the Bid Security Declaration Certificate (Appen dix-1) in lieu of EMD accepting that if they withdraw or modify their bids d uring the period of validity or they are awarded the contract and fail to sig n the contract or to submit a performance security before the deadline defi ned in bid documents then they will be suspended/banned for the period o f 02 years from being eligible to submit bids for contract with procuring en tity i.e BSF.
• (ii)If the validity of tender is extended, the validity of the document submi tted in lieu of EMD will also be suitably extended by the tenderer, failing w hich their tender after expiry of bid validity period shall not be considered.
• (iii)The copy of Bid Securing Declaration (As per GFR 170 (iii) on fi rm’s letter head (Appendix-1) must be uploaded along with techni cal bids by the bidders. Non submission of Bid Securing Declarati on would result in rejection of bid during online bid opening.
• (iv)For claiming exemption from depositing earnest money, Firm must be registered as MSEs for repair of ship to claim exemption, Firm shou ld submit MSME Udyog Aadhar/Udyam registration certificate in w hich registered with specific NIC Code i.e. 3011 & 3315 only. Firms not registered as MSEs for above specified NIC Codes to carry out repair and maintenance of Ship/Boat indicated in the tender schedule will be tre ated as unregistered and shall be required to deposit specified Ea rnest Money.
• (v)If the Firm is not registered as MSEs for subject store / service clearly a s Manufacturer / Services, then the Firm needs to deposit required EMD so as to reach this office before opening date of tender. If any Firm is register ed as MSEs with MSME/NSIC/Udyog Aadhar Certificate but not as ser vice provide/Manufacturer for the tendered store/ services then no EMD ex emption / proportionate EMD exemption will be given to the Firm and the F irm needs to submit full EMD as specified in that case
• (vi)A Fixed deposit receipt drawn in favour of DDO Water Wing BSF Bhuj p ayable at SBI Bhuj Gujarat Code- 0334.
• 2.Performance Security Deposit: The successful tenderer will furnish Security Deposit @ 3% of the cont ract value within 15 days from the date of issue of AT, for the due perform ance of the contract. Failure on the part of the supplier to deposit the sec urity deposit within the stipulated time will make the order null & void. Se curity Deposit will be returned after completion of all contractual obligations including Warranty period plus 60 days.
• 3.Eligibility Criteria: - Only those firms who have carried out dry dock re pair works/similar type of works in the past as under are eligible to quote.
• (I)The firms should have executed at least 2 Nos dry dock repair / b uilding of water Vessels of 20 metre length or more to any Govt/ semi Govt /reputed private firms in last three years. Firm should attach the copies of the work order and satisfactory completion c ertificate issued by the work order issuing authority.
• (II)The bidder must be registered with service tax authorities /GST/I ncome tax .The Firm will submit the last 03 years Income Tax ret urns certificate i.e. (2023-24, 2024-25 & 2025-26) and the cop y of PAN card.
• (III)Average Annual financial turnover of the bidder/OEM of the relat ed services during the last (03) three years, ending 31st March o f the previous financial assessment year. Firm should have the av erage turnover for the last 03 years for Rs.1,71,00,000/-(Rupee s One Crore Seventy One Lac) only. Last 03 years means(202 3-24,2024-25 & 2025-26) will only be considered. In case the d are of constitution/incorporation of the OEM is less than 03 years old, the average turnover in respect of the completed financial as sessment year after the date of constitution shall be taken into a ccount for these criteria. If the firm don’t update the turnover det ails on the GeM portal duly verified from ITR from last three asse ssment financial years the offer shall be rejected. However relax ations are applicable as per MSE and start up criteria subject to p roviding related documents.
• 4.Documents to be submitted:-
• (i)Firm should have satisfactory past performance for last thr ee years (03 Years) means (2023-24, 2024-25 & 2025-26). De tails to be furnished as per Appendix-2.
• (ii)Audited financial statements for the last three years 2023-24, 2 024-25 & 2025-26(copies of the profit and loss (P/L) statements along with Balance Sheet for the concerned period).
• (iii)Firm registration certificate, MSME registration certificate along with NIC Codes (if registered).
• (iv)PAN registration certificate & number.
• (v)GST registration certificate.
• (vi)Aadhar Card of the Proprietors.
• (vii)Appropriate business licences/registrations.
• (viii)Ship Builder Certificate/MOU/OEM Certificate/Authorized dealers hip certificate regarding repair and maintenance of sophisticated machineries i.e engines, DG Sets, Gear Unit should be submitted by firm with technical bid documents. If firm has not having thes e documents, following undertaking with clearly mentioning that “the firm will use expert services of OEM/authorized deal er/workshop for this sophisticated equipment & will use O EM recommended genuine spares for said jobs”. NOTE:- OEM genuine spares to be used for engine overhauling. Note :-Also whoever will be the L-1 firm after qualifying in technical and fi nancial stage, will submit MOU/Agreement with OEM authorized de aler after issuance of Acceptance Tender (AT) before handing talkin g of the vessel regarding services to be carried out from OEM authorized d ealers as per scope of work mentioned. In case the firm fails to provi de MOU/Agreement with OEM authorized dealer within 15 days of issue of AT, the firm will be blacklisted for a period of 3 years.
• (ix)Complete Tender Documents to be uploaded, after signature & s tamping on all pages.
• (x)Undertaken regarding Visit/Inspection of vessel and declaration r egarding understood the scope of works duly signed by OC (WW) /Staff Officer Bhuj.
• (xi)Firm should submit in own letter head regarding offer to execute dry dock repair of vessel as per scope of work, using approved fa cilities, within stipulated time.
• (xii)Buy Back offer certificate to be uploaded as (Appendix-3).
• (xiii)Machinery details (Appendix-4)
• (xiv)Check List (Appendix- 5)
• (xv)Bidders shall submit complete firm details including legal status, registrations, authorized signatory, and declaration of non-blackli sting. Incorrect or false information may lead to rejection of bid.
• (xvi)Certificate mentioning the tenderer has clearly mentioned in wri ting that business dealing with their firms have not been banned by any Govt/Private agency.
• (xvii)Copies of the work completion certificate issued by the any Govt /Semi Govt/reputed private firms in last three years regarding ex ecuted at least 2 Nos dry dock repair/building of water vessel of 20 Meter length or more of FRP/Steel Body.
• (xviii)Details of Technical Man Power (Skilled/Unskilled).
• (xix)The bidding firm has to give a self-certificate to the effect that it has not been blacklisted/debarred/suspended by any Central Mini stry/Department, State Govt., PSUs or Banks etc. The certificate has to be scanned and uploaded along with the tender document
• s.If it is subsequently established or found that the bidding firm has given any false information or facts or has suppressed facts or manipulated the documents etc, the earnest money deposit or the performance security deposit, as the case will be forfeited an d no excuse what so ever will be entertained therefore.
• (xx)While generating invoice in GeM Portal the seller must upload sc anned copy of GST invoice and the screenshot of GST portal confi rming payment of GST. Supply shall ensure that the invoice is rai sed in the name of consignee with GSTIN of Consignee only.
• (xxi)Undertaking certificate for cartel formation: Participated bidder i s required to submit the undertaking certificate with the bid docu ments for non-submission of bid through cartel formation.
• (xxii)Participating firm should submit undertaking regarding engage ment of OEM authorized dealer for sophisticated machineries i.e. Main Engine, DG Set, Gear Box & Propulsion unit as per scope of work mentioned. Also whoever will be the L-1 firm after qualifyin g in technical and financial stage, will submit MOU/Agreement wi th OEM authorized dealer after issuance of Acceptance of Tender
• (AT)before handing talking of the vessel regarding services shou ld be carried out from OEM authorized dealer as per scope of wor k mentioned. In case the firm fails to provide MOU/Agreement wit h OEM authorized dealer, the firm will be blacklisted for a period of 3 years.
• (xxiii)Participating Firm should submit valid ISO certificate for require d repair of Ships/FRP Boats.
• (xxiv)Participating firm should submit undertaking in own letter head r egarding acceptance of all terms and conditions mentioned in th e Gem bid.
• 5.Compliance Statement:-
• (i)The firms must submit/upload all forms & annexure of T.E. duly filled and si gned with stamped by the bidder along with technical bid failing which thei r offer will be treated as incomplete and is liable to be ignored.
• (ii)In case of any shortcoming documents found and required to be asked/clari fied same from firm concerned, for which time line will be fixed Maximum 0 5 days after getting approval of decision by CA.
• 6.Effective date of contract: The time allowed for carrying out Dry Docking and repairs of Mediu m Craft Vaidehi will start from the day of issue of written orders (Accep tance of Tender) for dry dock repair in accordance with the schedule ind icated in the tender documents.
• 7.Bid/ Offer Validity:- 180 Days from date of tender opening. In the absence of any indica tion in the tender documents submitted, of the date up to which the off er has been kept valid, it will be taken that the offer will remain open fo r acceptance for the period specified in the schedule to tender.
• 8.Total Work to Be Completed Within 150 days (including 15 days mobilization period) from the dat e of issue of AT, this also includes shifting of Medium Craft Vaidehi from deployed location of Creek area of Kutch to Dry Dock Yard and back de ployed location of creek area after completion of repair work.
• 9.Reduction of Scope:-
• (i)The Buyer i.e. BSF holds the right to modify/add or omit any part of work without invalidating the contract. Such condition can be exercised at any time before or during the execution of contract.
• (ii)Any Reduction in the scope of work will be informed to the contr actor through a written notice.
• (iii)If a portion of work is removed then the value of that work base d on the rates in quoted price of financial bid i.e. Bill of Quantitie s (BOQ) will be deducted from the final contract value.
• (iv)If the Reduction of scope is due to contractor failure (e.g. Slow pr ogress), the buyer i.e. BSF may remove that portion of work and get it done by another agency at the contractors risk and expens

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• 10.Transfer and Sub-Letting:- The tenderer has no right to give, bargain, sell, assign or sublet or o therwise dispose of the resultant contract or any part thereof as well as to give or to let a third party take benefit of advantage of the resultant contract or any part thereof.
• 11.Certificate indicating percentage of local content requireme nt: Certificate regarding indicating percentage of local content require ment enclosed with tender (Appendix-6) to be properly & completely filled in, signed & stamped by the tenderer
• 12.Model TE certificate: Certificate regarding compliance of Ministry of Finance, DOE, PPD O/ No. F.No. 6/18/2019-PPD dated 23/07/2020 enclosed with tender (Appe ndix-7) to be properly & completely filled in, signed & stamped by the tenderer.
• 13.Liquidated damages: In case the firm does not complete the dry dock repair works within the delivery period as per contract, action will be taken against the fir m as under:- Penalty @ 0.5% cost of the contract value per week or part ther eof of the contract value shall be Levied for delay in completion of work subject to a maximum of 10% of the total project cost i n the form of penalty as this delay would hamper Ops commitments of BSF @ Indo-Pak Border.
• 14.Repair Schedule:-
• (i)Dry dock repair work of the vessel to be carried out at Dock/Yard in Gujarat region .
• (ii)On receipt of AT, the firm shall have to arrange for transportation of the vessel from deployed location to the place of dry-docking at t heir own arrangement.
• (iii)Necessary fuel shall be provided by firm to sail/tow the vessel from deployed location of creek to dry dock working place an d back.
• (iv)All vessel logistics support & POL (fuels) will be provided by the f irm during various tests and trials.
• (v)Towing/Pilotage charges including fuel (to and from) as well as al l related expenditure including comprehensive insurance whenever required will be borne by the Tenderer. Before taking over the vesse l, the firm would provide an indemnity bond as per Performa attache d at (Appendix 8) and insurance of Boat/craft.
• (vi)Any other defects/ damages identified during execution of dry dock repair will be rectified by the concerned firm and defective parts should be repaired, If not reparable it should be replaced by new one.
• (vii)If after dismantling machineries, any job mentioned in s cope of work is not found suitable for replacement but menti oned as with new in job, then recommendation of OEM is nec essary for such deviation from scope of work.
• (viii)All necessary hardware, materials and labours will be a t contractor’s cost. As such tenderers are required to quote accordingly. If there are any repetitions firms should quote only once and if any job is repeated, the firm should mentio n “Already quoted at Srl No.__.” It should also be clarified th at if the firm quotes for same work at more than once, the s ame would be subtracted in the total amount for arriving at L-1.
• (ix)Before coming for pre-bid conference/quoting for the work, parti cipating firms should send their reps to visit the vessel at Lakki Nala
• (Koteshwar)for assessment of repair work of Medium Craft Vaidehi. Representative visiting the site, should be in possession of authority letter and valid identity documents. For this purpose, tenderers can contact on following address:- OC Water Wing BSF Bhuj Mundra Road Dist-Bhuj-Kutch Tele No.02832-230380, Pin No. 370015 E-mail wwbhuj@bsf.nic.in
• (x)During Dry docking repairs, responsibility of safety and security of the vessels as well as the men working on it would be of the f irm. However, a team of BSF officials along with ship crew will remai n associated at dockyard (place of dry docking repair) for supervisio n, monitoring and assistance.
• (xi)The Dry docking firm to provide accommodation to the ship’s c rew when ship became uninhabitable. The accommodation is to be provided for 03 SOs & 03 ORs (Total 06 pers) within a reasonable dis tance (less than 10 Kms) from the ship. The ship will be considered uninhabitable under any of the following conditions:-
• (a)Non-availability of toilet and bathroom.
• (b)Non-availability of galley
• (c)Non-availability of A/C and ventilation.
• (d)If more than 50 % of living spaces are disturbed due to deguttin g – re – gutting.
• (xii)The firm should engage the authorized service agencies of machineries before docking the vessel so that the servicing of t he engines /propulsion system shall be completed simultaneously to avoid delay.
• (xiii)Firm will provide related/relevant calibration, Inspection ce rtificate & pressure testing certificate of concerned equipment/ machineries/accessories.
• 15.Warranty/Guarantee:-
• (i)The bidders shall provide a warranty/guarantee of 12 months fro m the date of acceptance (CRAC) on the GeM portal against any def ects, faulty workmanship, of failure in performance under normal us

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• (ii)Penalty for delay in repairs/non response due to which Equipmen t/Machineries as well as vessel laying non-operational would charge as under :-
• a)Response time after information will be 07 days- Nil
• b)Additional maximum time for repair/replacement after re sponse time will be 15 days.
• c)If any part/component is defective but Boat is in operational con dition then penalty for non-repair/replacement beyond the permi ssible period will be charged 0.5% per week of the cost of defecti ve equipment.
• d)If any assembly/part/component is defective and Boat is in non-o perational condition then penalty for non-repair/replacement bey ond the permissible period will be charged 0.5% per week of tota l value of tender, “Hence firm should quote exact rate against ea ch job”.
• e)Guarantee/warranty will be comprehensive i.e inclusive of spare parts i.e all consumables spare parts, engine oil, lube oil, coolant, periodical, preventive maintenance etc. If any defects developed in any engines/ machineries/ equipment’s & accessories of Mediu m Craft Vaidehiduring the guarantee/ warranty period, the firm w ill rectify the said defects. Firm will quote accurate rate against e ach job and submit bifurcated cost/rate of each equipment wise work/job after issuance of AT( Acceptance of Tender) by this Offic e before taken over the Vessel for Dry Dock repair works for futur e reference to calculate LD as mentioned above.
• 16.Inspection during and after completion of dry dock i.e. before taking over of the vessel by BSF.
• (I)Inspection Procedure
• (i)Initial inspection will be carried out by BSF BOOs & IRS Surveyor. Accor dingly QAP (Quality Assurance Plan) will be prepared by above mention ed BSF BOO and co-opted members. In the said QAP (Quality Assuranc e Plan) it will be clearly mentioned that what kind of repair work will be witnessed/reviewed/inspected etc done by surveyor of IRS. Similarly in the said QAP and even frequency and method of inspection, it will also be mentioned that what kind/nature of repair work will be witnessed/in spected by the BSF.
• (ii)Following kind of inspection work will solely be witnessed and reviewed by IRS-
• (a)Assessment of spare parts/machineries items etc after dis-assembl e of complete machineries like main engine, DG Set, Gear Box, Pro pulsion Unit (MJP/HRP/Conventional etc), pumps/motors etc and ba sed on assessment, IRS Surveyor along with BSF officials will menti oned the requirement of spare parts/rematling of items etc for com pletion of repair work of such machineries.
• (b)Assessment of genuineness of spare parts will be done by BSF offic ials along with IRS rep.
• (c)After fitments of spare parts and assembling of machineries, rep of IRS will assess the repair work of such machineries i.e. all the para meters should be in prescribed limit after completion of work of particular machineries.
• (d)All kind of trial/test certificate report etc regarding repair work of a bove mentioned machineries will be reviewed by BSF officials alon g with rep of IRS.
• (iii)All jobs are to be completed as per scope of work in the AT and entire satisfaction of the BSF/IRS Surveyor and necessary completion certific ate to be provided under signature of IRS repany other agency approve d by IACS.
• (iv)10 days prior intimation before assembling of BOOs.
• (v)It is clearly mentioned that rep of IRS for conducting all inspections of r epair work at various stages during said dry dock work i.e. from initial i nspection of vessel to final full power trial of vessel must be from same classification.
• (vi)Charges for Carrying out Inspection of Vessel/Machineries, Transportation/Food etc by rep of IRS will be bear by the L1/Successfull y qualified firm.
• (vii)On completion of underwater repair works inspection to be carried out in the presence of BSF & IRS and defects if any, is to be rectified prior t o completion of full power trial.
• (viii)All job are required to be completed as per scope of work in AT and en tire satisfaction of the BSF & IRS Surveyor and necessary completion c ertificate to be provided under signature of IRS rep.
• (ix)On satisfactory completion of all work, a full power trial will be conduct ed in presence of BSF and IRS representatives and defects, if any woul d be attended by the firm, prior to final acceptance of vessel.
• (x)After inspection and tests of the vessel, inspection report will be prepar ed and signed jointly by the detailed inspection Board and the IRS Surv eyor
• (xi)The inspection would be carried out in accordance with the AT/QAP.
• 17.Tolerance Clause: - The purchaser reserves the right to place order on the successful te nderer for additional quantity of work up to 25% cost of the tender cont ract value. This extra 25% scope of work will be assessed and justified by a BSF BOOs along with IRS Surveyor/other Agency approved by IACS in accordance Manual for procurement Consultancy and Other Services, 2017, MOF.
• 18.Change in Scope of Work/AWRF:-
• (i)Notwithstanding the scope of work uploaded with bid docume nts, the customer shall have the right to modify the Scope of Work during the execution of the Contract. The necessity for r epairs/renewals/replacement other than those presently inclu ded in the Scope of work may arise during the inspection/surv ey/repair. All such work as also consequential Work (Re-work) required to be done by the Contractor along with work arising out of items/drawings supplied by the Customer shall be treat ed as scope of work.
• (ii)Such Changes in the scope of work and the cost and time imp lications thereof shall be mutually agreed after assessment b y the BSF BOOs along with IRS surveyor/rep of agency approv ed by IACS before undertaking such changes in the scope of w ork. The resultant increase in cost as well as any extension in project duration and shall be agreed and accepted by the cust omer through mutual negotiations/market survey or any other means prior to undertaking such changes in scope of work. Fo rmat for promulgating of change in scope of work is placed at Appendix – 10 of this bid.
• (iii)In case promulgation of such change in scope of work affects the initial scope of work and/or additional scope of work, the c ost and time implications due to such changes, shall also be t aken in to consideration by both the parties, while promulgati ng the change in scope of work in bid document.
• (iv)Additional work as per AWRF clause, after commencement of Dry Dock repair work up to the limit of 15% of the tender cont ract value may be considered after assessment of such additi onal work by BSF BOO along with rep of IRS Surveyor/other ag ency approved by IACS.
• 19.Incomplete Work
• (i)The contractor and the customer shall mutually agree on the quantum of incomplete and unsatisfactory work. Cost of such incomplete work shall be withheld, except where such incomp lete work is not attributable to the Contractor. Payment thus withheld will be made on completion of such incomplete work, which should in any case be completed within 30 days after dr y dock completion. If such work is incomplete beyond 30 days of dry dock completion, the same shall be undertaken by the customer under the contractor risk and cost. The customer re serves the right to levy LD as per Clause 12 on such in compl ete work.
• (ii)The contractor shall be paid for completion of work specified in clause-8 only on satisfactory completion and trials.
• 20.Force Majeure Clause If at any time, during the continuance of this contract, the per formance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, ho stility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or a ct of God (hereinafter referred to “event”) provided, notice of the ha ppening of any such event is given by either party to the other withi n 21 days from the date of occurring thereof, neither party shall by r eason of such event, be entitled to terminate this contract nor shall either party have any claim for damages against the other in respec t of such non-performance or delay in performance, and deliveries u nder the contract. The contract shall be resumed as soon as practic able after such event has come to an end or ceased to exist, and the decision of the Purchaser as to whether the deliveries have been so resumed or not, shall be final and conclusive, PROVIDED FURTHER t hat if the performance in whole or part or any obligation under this c ontract is prevented or delayed by reasons of any such event for a p eriod exceeding 60 days, either party or at its option terminate the c ontract provided also that if the contract is terminated under this cla use, the purchaser shall be at liberty to take over from the contract or at a price to be fixed by the Purchaser, which shall be final all unu sed, undamaged and acceptable materials, brought out components and stores/service in course of manufacture in the possession of the contractor at the time of such termination or such portion thereof as the purchaser may deem fit excepting such materials, bought out co mponents and stores/service as the contractor or with the concurren ce of the purchaser elect to retain.
• 21.Termination of Contract Time shall be the essence of the contract. The purchaser shall have the right to terminate this contract without any notice in part o r in full in any of the following cases:
• (i)The delivery of the services is delayed for causes not attribu ted to Force Majeure after the scheduled date of delivery.
• (ii)The seller is declared bankrupt or becomes insolvent.
• (iii)The delivery of the services is delayed due to causes of Forc e Majeure by more than 60 days. If work not completed by the firm within the stipulated time period then BSF will have the ri ght to take back the vessel unconditionally even without payi ng charges for already completed work and formalities for bla cklisting of such firm can be initiated if BSF authorities as dee med fit.
• (iv)In case Security Deposit or Performance Security is not furni shed within the time period specified in the A/T.
• (v)Any incorrect information regarding eligibility criteria and ot her tender condition furnished by the bidder found at later sta ge then A/T (Supply order) will be cancelled along with forfeit ure of security deposit/ performance bond.
• (vi)BSF reserve the rights to reject the tender at any stage with out assigning any reason.
• 22.Arbitration: - In the event of any question, dispute or difference arising und er these conditions or any special conditions of contract, or in conne ction with this contract (except as to any matters, the decision of w hich is specifically provided for by these or the special conditions), t he same shall referred to the Sole Arbitration of the DG, BSF, Ministr y of Home Affairs or of some other person appointed by him. It will be no objection that the Arbitrator is a Government Servant that he had to deal with the matters to which the contract relates or that in the course of his duties as a Government servant he has expressed views on all or any of the matters in dispute or difference. The awar d of the Arbitrator shall be final and binding on the parties to this co ntract, it is term of this contract that
• (I)If the arbitrator be the DG, BSF, Ministry of Home Affairs:
• (a)In the event of his being transferred or vacating his office by resignation or otherwise, it shall be for his successor in office either to Proceed with the reference himself or to appoint an other person as Arbitrator : OR
• (b)In the event of his being unable to act or becoming incapable of acting for any reason it shall be lawful for him to appoint a nother person as Arbitrator.
• (II)If the arbitrator be a person appointed by the DG, BSF, Min. of Ho me Affairs:- In the event of his dying, neglecting or refusing to act, or resigning or being unable to act, for any reason or his award bein g set aside by the Court for any reason, it shall be lawful for the DG, BSF, Min. of Home Affairs either to Proceed with the reference himse lf or to appoint another person as Arbitrator in place or the outgoing Arbitrator. In every such case, it shall be lawful for the DG, BSF, Min . of Home Affairs in place of the outgoing Arbitrator, as the case may be to act on the record of the Proceedings as then taken in the arbitr ation, or to commence the Proceedings de novo, as he may at his di scretion decide.
• (III)It is further a term of this contract that no person other than DG , BSF, Min. of Home Affairs or the person appointed by him should a ct as arbitrator and that if for any reason that is not possible, the m atter is not to be referred to arbitration at all.
• (IV)The Arbitrator may with the consent of all the parties to the cont ract enlarge the time from time to time for making and publishing th e award.
• (V)Upon every and any such reference, the assessment of the cost i ncidental to the reference and award respectively shall be in the dis cretion of the Arbitrator.
• (VI)Subject as aforesaid, the Arbitration and Conciliation Act, 1996 and the rules there under and any statutory modifications thereof fo r the time being in force shall be deemed to apply the arbitration Pr oceedings under this clause.
• (VII)The venue of arbitration shall be the place where the contract i s concluded or such other place as the DG, BSF at his discretion ma y determine.
• (VIII)In this clause the expression DG, BSF, Min. of Home Affairs, me ans the DG, BSF for the time being & includes, if there be no DG, BS F, the officer who is for the time being the administrative head of th e BSF. Min of Home Affairs whether in addition to other functions or otherwise.
• 23.The purchaser reserves the right to increase or decrease the quant ity of work at any stage or to cancel or reject any /all of the tendered re quirements without assigning any reasons. 24. (i) No bidding firm will be allowed to withdraw its bids after technical bids have been opened. In any firm intends to with draw after opening of technical bids, its EMD will be forfeite d and liable for blacklisting.
• (ii)If after award of contract, the successful bidder (L-1) fail s to provide required services for the repairs, the contract is liable to be cancelled along with forfeiture of performance s ecurity deposit and other consequential actions such as blac klisting of the firm etc. will also be taken against the firm.
• 25.Patent and Other Industrial/ Intellectual Property Right The prices quoted in the present tender shall be deemed to includ e all amounts payable for the use of patents, copyright, registration cha rges, trademarks and payment for any other industrial property/rights. The tender shall identify the Purchaser against all claims from a third p arty at any time on account of infringement of any or all the rights ment ioned in the previous paragraphs, whether such claims arise in respect of manufacture or the use. The tenderer shall be responsible for the co mpletion of the supplied, irrespective of the fact of infringement of any or all the rights mentioned above.
• 26.Scrap & US Spares After completion of dry dock repair of Medium Craft Vaidehi, all scra p materials & US spares will be handed over to Ops Base Lakkinala( Kot ershwar) on proper list (machinery or equipment wise) and receipt sam e after completion of work.
• 27.Pre-Bid Meeting
• (i)A Pre bid meeting will be held as per schedule to clarify issues a nd doubts, if, related to the bidding documents clarification regar ding scope of work and other condition of tender etc. Interesting bidders may attend the meeting as per details given below:- Office of Officer Commanding Water Wing Bhuj BSF Mundra Road, District Bhuj(Gujarat Pin-370015). Tele : 02832-230380
• (ii)Bidders are requested to submit their queries, if any, related to the bid document through the “Seek Clarification” option on t he Gem portal before 72 hours from opening of bid in GeM portal . Queries received after the stipulated time shall not be entertain ed.
• 28.Payment terms
• (i)Ist Stage (30%) 30% payment shall be released after completion of 30% Dry Dock repai r work. The Overall 30% work completion certificate will be issued by In dian Register of Shipping (IRS)/Other Agency approved by IACS after ph ysical verification by BSF BOO and the payment will be released after a pproval of Board Proceeding by CA. IInd Stage (70 %)
• (ii)After completion of all repair work as per AT, successful full power trial s, handing over the vessel to BSF duly surveyed by the BSF BOOs along with IRS representative/any other Agency approved by IACS and accord ingly on submission of final bill by firm. * Note: - (i) All questionnaires along with the various forms & annexure will be signed in column & on each page and uplo aded with their offer, as it is, without any modification/alterat ion.
• (ii)L-1 firm will quote accurate rate against each j ob and submit bifurcated cost/rate of each equipment wise w ork/job after issuance of AT(Acceptance of Tender) by this Off ice and before taken over the Vessel for Dry Dock repair work for future reference to calculate LD. APPENDIX- 1 BID SECURING DECLARATION GFR 170(iii) (On firm’s letter head) Sir, Tender/GeM BIDNo. __________________________________________ We M/s …………………………. Under take that if we withdraw or modify our bid during the period of validity or we are (name of firm) are awarded the c ontract and we fail to sign the contract or to submit a performance securit y before the deadline defined in for bid document. We will be suspended f or the period of 02 years from being eligible to submit bids for contracts wi th procuring entity i.e. Border Security Force (BSF) Ministry of Home Affairs. Signature of Tenderer ____________ ______ Name in Block letters _____________ _____ Designation ____________ ______ Name of firm ______ ____________ Telephone No. ________ ____________ Mobile No. ________ ____________ Fax No. ________ ____________ E-mail ID _________ ___________ Website ________ _____________ APPENDIX-2 PAST PERFORMANCE OF THE FIRM FOR THE LAST THREE (03) YEAR S (i.e. 2023-24,2024-25 & 2025-26). S/ N Wor k Or der Plac ed B y wh om Type of work (Only re pair/buil ding of Steel/FR P Body vessel/D DR Wor k etc. Nam e of vess el Leng th Of v esse l Deliv ery Perio d Cop y of Wor k Or der success ful wor k compl etion ce rtificate Attache d or oth erwise Rema rks 1 2 3 4 5 6 7 Note: (i) Firms to submit performance details of same/similar kind of work, executed for the Govt. / Semi Govt. / PSUs/ reputed privat e Organizations in the last three years (2022-23, 2023-24 & 2024- 25). Copy of Work completion certificates of each cases should be attached.
• (i)Firm also to submit copy of supply order with technical bid.
• (ii)To qualify the firm should have completed at least two similar or der in past three years.
• (iii)In case of distributor/dealer/agent, the past performance of OEM will also be considered APPENDIX- 3 CERTIFICATE (Part-A) (If buy back offer feasible) It is certified that the firm rep ____________________ has assessed th e repair works of Medium Craft _________________ (Name of Medium Craft) o n _________ (Date). It is also certified that firm can offer for buy back of foll owing stores:- S/No Nomenclature (Item Name) Qty Remarks Authorized Signatory ____________ ______ Name in Block letters _____________ _____ Designation ____________ ______ Name of firm ___ _______________ CERTIFICATE (PART_B) (If buy back offer not feasible) It is certified that the firm rep ____________________ has assessed th e repair works of Medium Craft _____________ (Name of medium Craft) on __ _______ (Date). It is also certified that all the stores (Machineries, Spares et
• c)which need to be changed during Dry Dock Repair, there is no item of v alue which the firm can offer for buy back. Authorized Signatory ____________ ______ Name in Block letters _____________ _____ Designation ____________ ______ Name of firm _____________ _____ APPENDIX-4 CONTRACTOR WILL PROVIDE LIST OF MACHINERY INSTALLED / US ED FACILITY FOR DRY DOCK REPAIR WORK Srl. No. Name of machi nery / Plants Full Address with Location, State & Country Personal Employed f or this Item Signature of tenderer Date Name of tenderer APPENDIX-5 CHECK LIST FOR TENDERERS Before submission/uploading of tender documents, Tenderers sho uld check they have complied with the following requirements: - Sl. No. Requirements to be checked before su bmission of the tender Complied (Please in dicate YES or N
• O)Indicate P age No. 1 Proposal has been submitted in two bid system – Technical Bid & separate Com mercial Bid as per Gem bid. 2 Complete tender documents have been uploaded, after signature & stamping o n all pages. 3 Undertaken regarding Visit/Inspection of vessel and understood the scope of works duly signed by OC (WW)/Staff Off icer Bhuj 4 Bid securing declaration certificate hav e been uploaded as per (Appendix-1) 5 Scanned copy of EMD deposited, if the firm not registered with MSME under sp ecified NIC code (i.e 3011 & 3315) as mentioned in GeM Tender 6 Performance statement for previous 03 years ( i.e 2023-24,2024-25 & 2025-26) as required in tender, in the laid down f ormat, has been enclosed (Appendix- 02).If not, reasons be specifically given in writing 7 Buy back offer certificate have been up loaded as per (Appendix-3) 8 Machinery details (Append ix- 4) 9 Check list (Append ix- 5) 10 Local content requirement (Append ix- 6) 11 Certificate regarding compliance of Min of Fin DOE PPD OM dated 23.07.2020 (Append ix- 7) 12 Offer of dry dock repair works: - Bidder shall offer to execute dry dock repair of vessel as per scope of work, using appr oved facilities, within stipulated time. 13 Declaration Certificate enclosed with te nder have been properly & completely filled in, signed & stamped (Appendix- 9) 14 Average Annual financial turnover of related services during the last three y ears, ending 31st March of the previous financial year, should be more than Rs. 1,71,00,000/- (Rupees one crore Seve nty One Lac ). Last 03 years means (20 23-24,2024-25 & 2025-26) 15 Income Tax returns certificate (Last 03 Years) i.e. (2023-24,2024-25 & 2025-26 ) 16 Delivery Terms & Period as per tender has been accepted and mentioned in te nder. (Separate certificate enclosed) 17 Payment Terms as per tender have bee n accepted and mentioned in tender. 18 Guarantee/Warranty terms as per tend er accepted. 19 Ship Builder Certificate/MOU/OEM Certif icate/Authorized dealership certificate r egarding repair and maintenance of so phisticated machineries i.e engines, DG Sets, Gear Unit should be submitted by firm with technical bid documents. If fir m has not having these documents, foll owing undertaking with clearly mention ing that “the firm will use expert se rvices of OEM/authorized dealer/wo rkshop for these sophisticated equi pment & will use OEM recommende d genuine spares for said jobs”. NOTE:- OEM genuine spares to be us ed for engine overhauling. Note:-Also whoever will be the L-1 firm after qualifying in technical and financi al stage, will submit MOU/ Agreement with OEM authorized dealer after issua nce of Acceptance Tender (AT) befor e handing talking of the vessel regardin g services to be carried out from OEM authorized dealers as per scope of wor k mentioned. In case the firm fails to provide MOU/Agreement with OEM aut horized dealer within 15 days of issue o f AT, the firm will be blacklisted for a pe riod of 3 years. 20 The tenderer has clearly mentioned in writing that business dealings with thei r firms have not been banned by any G ovt/Private agency 21 Copy of GST registration 22 Copy of PAN 23 Copy of proprietor Aadhar card 24 Audited financial statements for the la st three years i.e. (2023-24, 2024-25 & 2025-26) (copies of the profit and loss( P/L) statements along with Balance She et for the concerned period ) 25 Copies of the work completion certificat e issued by the any Govt/ semi Govt /re puted private firms in last three years r egarding executed at least 2 Nos dry d ock repair / builders of water Vessels of 20 metre length or more of FRP/Steel b ody vessels. 26 Details of Technical Man Power(Skilled/ Un Skilled) 27 Undertaking certificate for cartel format ion: Participated bidder is required to s ubmit the undertaking certificate with t he bid documents for non-submission o f bid through cartel formation. 28 Participating Firm should submit valid I SO certificate for required repair of Ship s/FRP Boats. 2 9 Participating firm should submit undert aking in own letter head regarding acce ptance of all terms and conditions men tioned in the Gem bid. 30 All bidder will submit a certificate in his own letter that all terms and con ditions (ATC) of ths Bid will be accept ed. APPENDIX-6 CERTIFICATE INDICATING PERCENTAGE OF LOCAL CONTENT REQUI REMENT FOR CLASS-1 LOCAL SUPPLIER AND CLASS-II LOCAL SUPP LIER Tender No ______________ date_______________ for supply of ____________ ______ S/N o Details
• (i)Type of Supplier (Class-1 local supplier or Class II Local supplier
• (ii)Percentage of local content
• (iii)Self- Certification less than 10 Crore. A bove Rs. 10 Crore ,enclose a certificate from the statutory auditor or cost Audi tor of the company (in case of compani es) or from a practicing cost accountan t or practicing chartered accountant (in respect of other than companies)
• (iv)Location(s) at which the local value add ition
• (v)Debarment for violation of Ministry of C ommerce and Industry. Department for promotion of Industry and Internal Tra de(Public Procurement Section) order dated 04/06/2020 Signature of tenderer __________ ________________ Name in Block letters __________ ________________ Name of firm _______________ ___________ Full address __________ ________________ ________ __________________ APPENDIX-7 (To be in the Company letter head) Certificate regarding compliance of Ministry of Finance, Departme nt of Expenditure, Public Procurement Division Order No. F. No. 6/18/2019-PPD dated 23.07.2020 I certify that ___________________________ (name of the firm) i s not covered by the definition of the bidder as mentioned in this tender do cument and is thus not required to be registered with the Competent Auth ority for this purpose. OR I certify that ___________________________ (name of the firm) comes within the ambit of this tender and for this purpose, it is registered with the Competent Authority. Valid registration certificate no __________ __________ dated _______________ issued by ___________________ is en closed. (Strike off the portion not applicable) Signature of tenderer _____________________ _____ Name in Block letters ______________________ ____ Name of firm __________________________ Full address ______________________ ____ APPENDIX-7 (To be in the Company letter head) Certificate regarding compliance of Ministry of Finance, Departme nt of Expenditure, Public Procurement Division Order No. F. No. 6/18/2019-PPD dated 23.07.2020 I certify that ___________________________ (name of the firm) i s not covered by the definition of the bidder as mentioned in this tender do cument and is thus not required to be registered with the Competent Auth ority for this purpose. OR I certify that ___________________________ (name of the firm) comes within the ambit of this tender and for this purpose, it is registered with the Competent Authority. Valid registration certificate no __________ __________ dated _______________ issued by ___________________ is en closed. (Strike off the portion not applicable) Signature of tenderer _____________________ _____ Name in Block letters ______________________ ____ Name of firm __________________________ Full address ______________________ ____ APPENDIX -8 PROFORMA FOR INDEMNITY BOND (To be submitted on stamp paper of worth Rs.100/-) INDEMNITY BOND With reference to acceptance tender no. _____________________ ___________Dated, the _______, 2026 hereby indemnifies to protect the own er of the vessel i.e BSF against any claims arising out of:-
• (a)Damages/Losses caused to the vessel in transit from place of de ployment to the dockyard and back as well as during the course of repairs.
• (b)Injury or death of work men during the execution of the work.
• (c)Contamination or damages to slip way/docking space if the same is hired by the firm.
• (d)Disputes raised whatsoever by the Sub-contractor/service provid er used by the firm
• (e)Damage caused to the vessels equipment used by the contractor during dry docking Dated, _____ 2026 Signature with Desi gnation Appendix -9 CERTIFICATE TO BE SIGNED BY THE TENDERER DECLARATION CERTIFICATE It is certified that I/We have read over and understood all instructio ns contained in tender enquiry and its schedule along with policy matter gi ven in Rules of contained in the GFR 2017, Manual of Ministry of Fin ance for procurement of consultancy and other services 2017 & all orders issued by MHA, CVC and other relevant departments of Governm ent of India from time to time till date of issue of this tender, placed by the Central Purchaser Organization of the Government of India”, as amended up to date. I/We have also understood that any special conditions attac hed to this invitation to tender will also form part of the condition s of contract and will supersede any general condition.
• 2.It is declared that all Appendixes, forms and other required docum ents are properly filled, stamped and signed as correct and updated in bes t knowledge of bidder. This will be in support of bidders eligibility, qualifica tion and responsiveness of their bid.
• 3.It is declared that all requisite Appendix, questionnaire an d format given in are duly signed, stamped and uploaded on GeM portal during submission of tender/Bid within stipulated time.
• 4.Bidder is responsible for the correctness of the information filled in the Bid documents and shall be responsible for legal course of action in ca se of any mischief, incorrect, misleading fact or declaration found in their t echnical bid and other relevant documents. In that case they would also b e liable for suspension of business, debar from participation in BSF along w ith other CAPF /MHA tender. Signature of tenderer:-_____________________ Name in block letters: ______________________ Name of firm: ______________________ Full address: ______________________ ______________________ ______________________ Telephone No. ______________________ Mobile No. ___________________ FaxNo. ______________________ Email id ______________________ Website ______________________ Appendix -10 FORMAT OF PROMULGATION CHANGE IN SCOPE OF WORK/AWRF AWRF NO. Sl No. Srl No. as per scope of work Sub para if any Description of Defect Remarks .