BAG LABELS FOR POST OFFICE

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

After award of contract – Successful Bidder shall have to get Detailed Design Drawings approved from buyer before starting fabrication. Successful Bidder shall submit Detailed Design Drawings for Buyer's approval, within 10 days of award of contract. Buyer shall, either approve the drawings or will provide complete list of modification required in the drawings within 10 days. Seller shall be required to ensure supply as per approved Drawings with modifications as communicated by Buyer. If there is delay from buyer side in approval of drawing– the delivery period shall be refixed without LD for the period of delay in approval of Drawing.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

The seller is required to print logo as per buyer's requirement.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

• 8.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 9.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.
• 10.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value.
• 11.Purchase Preference (Centre) Purchase Preference linked with Local Content (PP-LC) Policy: The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly, bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false / wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause:
• i.In case of foreign bidder, certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor, certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii. Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However, the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case, it is not satisfied cumulatively in the invoices raised up to that stage, the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii. The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract.
• 12.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 10 samples for Buyer's approval, within 10 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 10 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.
• 13.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of THE SUPERINTENDENT, POSTAL STORES DEPOT, HUBBALLI payable at THE SUPERINTENDENT, POSTAL STORES DEPOT, HUBBALLI . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of THE SUPERINTENDENT, POSTAL STORES DEPOT, HUBBALLI A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses ADDITIONAL SPECIFIC TERMS AND CONDI TIONS

• 1.If any deviations/ variations are found in supplied material, the whole qua ntity will be rejected. The rejected goods should be taken back and to be replac ed, at vendor own cost within 10 days from the date of rejection. Failing, suitabl e action will be taken with approval of competent authority. In view of this, bidd er should quote the rate as per the specification mentioned under “Additional s pecifications and parameters” of this bid.
• 2.If this unit or any field units reports supply of sub-standard materials, the Vendor, at his own cost, should replace the materials.
• 3.If any clarifications pertaining to the bid are required, seller/bidder has to raise representation after 4 days from the date of publishing of bid as per the pr ovisions of GeM portal. After bid opening, no representations will be entertained and seller/bidder has to abide by bid obligations.
• 4.Consignment Receipt and acceptance certificate will be subject to satisfa ction of the quality of consignment. Otherwise no CRAC will be generated. If any deviations found in specification and quality of the materials, the bidder has to t ake back his goods at his own cost.
• 5.The Postmaster General, North Karnataka Region, Dharwad-580001 reser ves the right to cancel the BID at any time/stage or relax/amend/withdraw any o f the terms and conditions contained in the Bid without assigning any reasons t hereof. Any enquiry, after uploading the bid, shall not be entertained.
• a)Breach of terms and conditions: In case of breach of any of terms and con ditions mentioned above, the Competent Authority will have the right to cancel the work order without assigning any reasons thereof and nothing will be payabl e by this department in that event and the Bank Guarantee shall also stand forf eited.
• b)Any attempt on the part of the bidder to influence in any way for the acce ptance of his tender will render the tender liable for rejection.
• c)The decision of the Competent Authority shall be final on any matter of di spute arising out of this bid.
• 6.All the declarations should contain date of declaration, Bid Number.
• 7.The bidder shall upload a valid GST Registration Certificate. The GST Regi stration Certificate will be verified through the GST portal. If the name of any pr omoter, proprietor, owner, partner, or director of a bidder is found to be commo n with that of another bidder participating in the same tender, as verified from t he GST registration details or any other supporting records, all such bids shall b e liable for disqualification.
• 8.After opening of the bids, the IP addresses used for submission of the bids shall be verified. If two or more bids are found to have been submitted using the same IP address, all such bids shall be liable for disqualification.
• 9.Full payment will be subject delivery, inspection and acceptance after the satisfactory test. Make in India Certificate In line with Government Public Procurement (Preference to Make in India), Order 2017, P ‐ 45021/2/ 2017‐PP (BE‐II) dated 16.09.2020 and subsequent clarification No P ‐45021/102/2019‐ BE‐II‐Part(1) (E‐503 10) dated 04.03.2021, we hereby certify that we M/s <name of firm with address>, are local supplier meeting the requirem ent of minimum local content (in %) as defined in above order for the material agai nst GeM Bid No. ________ dated _________. Details of location at which local value addition will be made is as follows: (Place). We also understand, false declarations will be in breach of the Code of Integrity under Rule 175(1)
• (i)(h) of the General Financial Rules for which a bidder or its successors can be debarred for up to two ye ars as per Rule 151 (iii) of the General Financial Rules along with such other actions as may be permissib le under law. The above declaration does not include services such as transportation, insurance, installation, co mmissioning, training and after sales service support like AMC/CMC etc as local value addition. Date: Yours faithfully, Place: (Name) (Name of Firm) (Authorized Signatory Seal and Sign) Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person com petent and having the power of attorney to bind the manu facturer. ADDITIONAL TERMS AND CONDITIONS GEM Bid No.: Date: To, The Superintendent Postal Stores Depot Hubballi 580029 Subject: Undertaking for GEM Bid No.: date d Dear Sir, We, the undersigned, hereby acknowledge, agree to, and unconditionally accept all the terms and conditions stipulated in the GeM Bid No. ___________ dated __________. We affirm that we shall comply with the obligations and responsibilities as mentioned, and undertake to abide by the same throughout the vali dity period of the bid and any subsequent contractual obligations arising therefrom. Date: Yours faithfully, Place: (Name) (Name of manufactures) Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person co mpetent and having the power of attorney to bind the ma nufacturer. .

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.