Handloom Cotton Durries As Per IS 1450, Sheet Barrack (Polyester Cotton) And Sheet Hospital (100% Cotton) (IAF)

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 2 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum 2 YEAR Shelf Life. On the date of supply, minimum 1 YEAR usable shelf life should be available / balance.

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): SELLER Post Receipt Inspection at consignee site before acceptance of stores: SLO, ATS BELAGAVI

Testing of Sample: The testing of advance sample and bulk sample during PDI will be carried at the designated AHSP labs.When testing facilities are not available, the facilities of Govt labs/NABL/Accredited labs will be utilized. The testing charges outside the designated AHSP labs to be borne by seller's.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): NSIC CERTIFICATE, FACTORY LICENSE & TEST REPORT FROM NABL APPROVED LABS .

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

• 16.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 7 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 5 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.
• 17.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C AIR FORCE PUBLIC FUND ACCOUNT SAMBRA . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of AIR FORCE PUBLIC FUND ACCOUNT SAMBRA A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses

• 1.SUPREMACY OF RULES: This procurement is executed on the Government e- Marketplace (GeM) pla tform. The contract shall be primarily governed by the GeM General Terms and Conditions (GTC), Product Specific Terms and Conditions (STC), and the digitally generated GeM Bid Document. For all matters, legal protections, and operational procedures where the GeM GTC/STC remains silent, ambiguous, or does not pr ovide specific functional modules, the guidelines and provisions of the Defence Procurement Manual (DPM) 2025 shall apply as a supplemental framework.
• 2.FALLBACK MECHANISM: Defence-specific requirements—including but not limited to the Risk & Exp ense Clause, MoD-specific Bilateral Arbitration, Quality Assurance protocols, Post-Dispatch Inspection—sti pulated in this ATC document shall remain fully valid, enforceable, and binding fallback mechanisms upon the Seller.
• 3.TECHNICAL SPECIFICATIONS: All items supplied under this contract must strictly conform to the te chnical and physical parameters defined in Indian Air Force Specification AIR HQ/DQAS/AK-042 for Durr y Small and IAFS 02068:2010 for sheet barrack. Supply of sub-standard, commercial-grade, or non-c ompliant substitutes will result in summary rejection of the entire consignment.
• 4.RISK & EXPENSE CLAUSE: If the Supplier fails to deliver the blankets within the stipulated delivery p eriod, the Buyer reserves the absolute right to cancel the contract (or any non-delivered portion thereof) vi a the GeM Incident Management Tool. The Buyer shall be entitled to procure identical or similar items fro m an alternative supplier under a 'Risk & Expense' framework. Any upward financial differential, premium, or extra cost incurred in such an alternative purchase shall be recovered directly from the defaulting Seller's e-PBG (Performance Bank Guarantee) or pending invoices across any government department.
• 5.MATERIAL TEST REPORT: Bidders are mandatory required to upload a valid, authentic material tes t report from a National Accreditation Board for Testing and Calibration Laboratories (NABL) approved labo ratory along with their online bid submission. The test report must explicitly substantiate compliance with the fabric composition, tensile strength, and weave parameters set out in specification AIR HQ/DQAS/AK- 042 for Durry Small and IAFS 02068:2010 for sheet barrack.
• 6.BIDDER'S MANUFACTURING CAPACITY: To ensure delivery capability for a high-volume public ord er, bidders must upload proof of direct manufacturing capacity. This must include a valid National Small In dustries Corporation (NSIC) Certificate or an active Factory License explicitly showing a production capacit y (2000 Durry/ month and 6000 Sheet barrack / month).
• 7.QUALITY MANAGEMENT CERTIFICATIONS: Bidders must submit copies of valid ISO 9001 and ISO OEKO-TEX Standard 100 certification systems. These certifications must explicitly cover the manufacturing of raw, semi-finished, and finished textiles to guarantee eco-friendly and standardized manufacturing base lines.
• 8.PACKING, MARKING, AND LABELLING: The packing, marking, and labeling of the product must be carried out securely and strictly as per the defense-specific instructions detailed in the bid documents and specification AIR HQ/DQAS/AK-042 for Durry Small and IAFS 02068:2010 for sheet barrack. Items must be securely bound in weather-proof HDPE/tarpaulin bales containing fixed quantities to prevent envir onmental degradation during multi-station transit and depot storage. Each lot / Batch of Barrack items (Du rries small & Sheet Barrack) shall be properly identified with manufacture name, Batch / lot number,date / month of manufacture / supplier name, Quantity, Contract / PO No. & date and Shelf / Preservation life. Als o, each barrack item shall be properly packed to prevent damage from moisture, dust, handling and trans portation.
• 9.EARLIEST ACCEPTABLE YEAR OF MANUFACTURE: To ensure maximum shelf life and material fres hness, all items supplied under this order must have been manufactured not earlier than June 2026.
• 10.FRANKING CLAUSE: The fact that the goods have been inspected after the original delivery period has expired and rejected by the inspecting officer will not bind the Buyer in any manner. The goods are bei ng inspected and rejected without prejudice to the statutory rights of the Buyer under the terms and condit ions of the contract, and no automatic legal extension of delivery timeline shall be inferred from such admi nistrative actions.
• 11.WARRANTY AND DEFECT LIABILITY: If within the period of the warranty, the goods are reported by the Buyer to have failed to perform as per specifications, the Seller shall either replace or rectify the same free of charge within a maximum period of 30 days from formal notification of such defect. The replaceme nt goods must be fresh, un-used production conforming perfectly to the main contract specifications. .

Buyer uploaded ATC document Click here to view the file.