CONDUCT OF MEDICAL AND VETERINARY CAMP

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses

• 1.Following terms and conditions to be full fill by the endors participating in the Bid. A Certificate to be submitted by the participating vendors alongwith bid documents. Non receipt of the requisite documents will disqualified the vendors. No representation will be accepted later on request. Terms and conditions ar e as per succeedings paras.
• 2.Scope of Work. The bidder shall conduct the Medical & Veterinary Camp on a complete job basis, incl uding manpower, equipmnet, medicines, consumables transportation and all other necessary arrangemen ts.
• 3.Qualified Professionals. All medical and veterinary services shall be provided only through duly qualifi ed and appropriately registered professionals. Copies of relevant qualification / registration certificates sh all be produced before commencement of the camp.
• 4.Experience . The bidder should have prior experience in conducting Medical & Veterinary Camp, healt h or similar community outreach camps. Documents proof shall be submitted alongwith the bid document

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• 5.Medicines. All medicines supplied shall be genuine, standard quality, properly packed and within the prescribed validity period. Expired, damaged or sub-standard medicines shall not be accepted.
• 6.Prescription - Based Issue. Medicines shall be issued only on the advice / prescription of the attending qualified medical / veterinary professional, as applicable.
• 7.Diagnostic Equipment. All diagnostic and examination equipment shall be in proper working condition and shall be arranged by the Service Provider.
• 8.Consumables. All medical / veterinary consumables required for the conduct of the camp shall be inc luded in the quoted rates.
• 9.Infrastructure. The bidder shall arrange tents / shamiana, tables, chairs, registration counters, electri city / lighting and other infrastructure wherever required.
• 10.Transportation. Transportation of doctors, staff, equipment, medicines and other material to and fro m the camp location shall be responsibility of the service provider.
• 11.Hygiene. The camp premises shall be maintained in a clean and hygienic condition throughout the camp.
• 12.Waste Disposal. Medical and veterinary waste shall be collected, segregated and disposed of in acco rdance with applicable statutory provisions.
• 13.Beneficiary Records. Proper records of beneficiaries/ animals examined, test conducted, treatment provided and medicines distributes shall be maintained.
• 14.Confidentiality . Personal / medical information of beneficiaries shall be kept confidential and shall not be disclosed or used for any purpose other than the authorised conduct of the camp.
• 15.No Additional Claim. No additional payment shall be admissible for manpower, transportation, equip ment, consumables, medicines, infrastructure of any other item required for satisfactory completion of the work.
• 16.Inspection. The authorised representative of the buyer / user organisation shall have the right to ins pect the arrangements , manpower, equipment, medicines and other facilities before and during the camp .
• 17.Replacement of Personnel. In case deployed professional / personnel is found unsuitable or fails to r eport for duty, the Service Provider shall arrange a suitable qualified replacement without any additional c ost.
• 18.Compliance with Law. The service provider shall comply with all applicable laws, rules, regulations, l icensing requirements and professional standards relating to medical and veterinary services.
• 19.Vaccination / Deworming. Vaccination and deworming of animals shall be undertaken only where s pecifically included in the scope and as per applicable veterinary requirements.
• 20.Camp Schedule. Date, location, duration and number of beneficiaries / animals to be covered shall b e as specified by the buyer / consignee during pre bid meeting.
• 21.Photography . Photography / documentation of the camp may be maintained for official records, su bject to applicable privacy and consent requirements.
• 22.Completion Certificate. The Service Provider shall submit a completion report indicating the numbe r of beneficiaries / animals covered , services rendered, medicines distributed and other relevant details.
• 23.Quality Assurance. The buyer reserves the right to reject any medicines, consumables, equipment o r service that does not conform to the prescribed specifications or quality requirements.
• 24.Non Substitution. The bidder shall not substitute the approved scope of service or essential manpow er / equipment without prior approval of the buyer.
• 25.Responsibility for safety. The service provider shall be responsibility for the safety of its deployed pe rsonnel, equipment and material during transportation and conduct of the camp.
• 26.Satisfactory Performance. Payment shall be made only after satisfactory completion of the camp an d certification by the authorised representative of the buyer, subject to submission of requisite documents and invoice.
• 27.The service provider/ bidder shall be solely responsible for ensuring timely, efficient and professional conduct of the Medical & Veterinary Camp. All arrangements required for successful execution of the work shall be made by the Service Provider within the quoted rates. The buyer reserve the right to verify all cre dentials, qualifications, licences, equipments and medicines of offered by the bidder and to reject any no conforming service / material.
• 28.Pre Bid Meeting - Pre-Bid meeting on the subject project to be conducted at Consignee location on 16 Oct 2026 at 1100 hrs. Attendance of Pre bid meeting is mandatory by the bidders. No exemption on pr e-bid meeting is acceptable at later stage and bidder is to be disqualified due to absence from pre-bid mee ting. The same is required for the site visiting, details discussion on the subject project, arrangement, sco pe of project to be conducted, list of medicine with company, list of doctors with their qualification to be sh own by the bidders and other requirement needs during conduct of the project. .