Handloom Cotton Bed Sheets (V2) As Per IS 745

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses 1) MSE Benefits Only manufacturers quoting for goods/product manufactured by them shall be eligible for availing benefits under the Public Procurement Policy for MSEs Order 2012. Dealers/ Distributors/ Sole Agents/ Resellers/ Tr aders/ Stockist will not be considered for benefits under the subject policy and are required to pay requisit e EMD as stipulated in the bid document. Seller declaration stating that the offered product is manufacture d by them shall be submitted along with bid. 2) Compliance to Clause no.29 of GeM GTC (One bid per bidder): Bidder shall mandatorily submit a declaration as per Annexure-II (Attached in buyer added ATC) along with their offer. 3) Documents to be submitted along with your offer Sr. N

• o.Description Document required/Clause reference 1 MSE - Purchase prefer ence / MSE - EMD Exemption, if applicable In addition to Udyam Certification, declaration that the bidder is the m anufacturer of the offered item is to be provided as per clause no.-2.1 mentioned in Buyer Added Bid Specific ATC. 2 Compliance to Clause No-29 (One bid per bid der) Declaration as per Clause no. 29 of GeM GTC towards one bid per bidd er is to be provided as per clause no.-2.2 mentioned in Buyer Added Bi d Specific ATC Note- In addition to above, any other documents which are applicable as per bid terms & cond itions need to be submitted by the bidder 4) Liquidated Damages Liquidated Damages as stipulated under Clause No.15(iii) of GeM GTC shall not be applicable for the contr act awarded against this Bid. 5) Clause towards Civil Liability for Nuclear Damages: (CLND Act 2010 and Rule 2011) Contracts with manufacturers of or vendors for the supply of systems, equipment, components, or building of structure, or provision of services to Kudankulam Nuclear Power Project Unit 3 to 6, such manufacturers or vendors or service providers, being not responsible for the plant design or integration, will not be assign ed the role of “Supplier”. The right of recourse under section 17(a) & 17(b) of Civil Liability for Nuclear Da mages (CLND) Act 2010 will not applicable for this contract. 6) Details of HSN Code & GST- Bidders may note GeM GTC clause: 3A(xvii) and do not attach any document indicating the price in the tec hnical bid. Only the HSN code and GST percentage of the item(s) are to be indicated in the excel upload 7) Clarifications/documents submitted by the bidder Documents not submitted along with the bid and clarifications sought during the evaluation stage, but bein g submitted during representation shall not be considered, for evaluation. 8) TReDs MSME Ministry, GoI vide notification dtd 02.11.2018 has mandated all CPSE to get on boarded on the TReD
• S.As per the above directives of MSME Ministry, NPCIL is already registered with RXIL. TReDS is an electronic platform for facilitating the financing / discounting of trade receivables of Micro, Sm all and Medium Enterprises (MSMEs) through multiple financiers. These receivables can be due from corpo rates and other buyers, including Government Departments and Public Sector Undertakings (PSUs). Both Buyer and the Seller must be registered on the TReDS platform for financing / factoring of trade recei vables of the MSME Seller. Currently, there are four RBI-approved platforms: Receivables Exchange of Indi a Ltd. (RXIL), A Treds Ltd. (Invoicemart), C2treds and Mynd Solutions Pvt. Ltd. (M1xchange). NPCIL also encourages its seller to register on RXIL trades Platform. In view of the above, you are requested to register on RXIL trades Platform at the earliest. For registration process, bill discounting & other complete details/FAQs and correctness of above informati on including current interest rates, terms & condition etc., seller may visit the https://www.rxil.in 9) Warranty Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or aft er completion of installation, commissioning & testing of goods (if included in the scope of supply), at consi gnee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery o f Goods. The seller should guarantee the rectification of goods in case of any break down during the guara ntee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting an d Maintenance Service group in INDIA for attending the after sales service. 10) Delivery Instructions: In case of award of contract, Supplier shall note below instructions regarding Delivery of the I tems & Submission of invoice: 1) Please instruct the transporter / delivery person to handover the GST Invoice without fail to the consign ee. 2) The contractor shall ensure that the ordered items reaches our plant site for delivery from 10:00 Hrs to1 5:00 Hrs on any Working day. In case of any delay beyond the stipulated time, Vehicle will be detained at Main Gate of our Company and delivery will be taken only on the next working day. 3) As per GeM terms & conditions, Seller/ Contractor shall send proper GST invoice as per the requirement of GST rules along with goods to the buyer/consignee without fail. Unless, the GST invoice is received from the seller along with the goods, the payment shall not be processed. 4) GST Invoice to be sent along with the goods has to be sent in a separate envelope and the same GST In voice has to be shown at our company’s gate for entry purpose, hence don’t put the Envelope contained G ST Invoice inside the goods boxes / carton boxes. Along with the GST Invoice following details to be provid ed by the Seller / Contractor for processing the payments. Name of the Seller: Name of the bank: Account Number: IFSC Code no. (11 digits): 5) The Seller shall submit Original invoice clearly marked for "Bill to" and “Shipped to”, Annexure -F (copy enclosed) , Sellers's bank details , E-Invoice if applicable to seller based on his turnover, Test certificate (if applicable) etc to the Paying Authority directly , immediately after despatching material to the Consignee. As payment is to be released in a time bound manner, non- receipt of these documents in time may lead t o rejection of supplies. 11) Administrative Mechanism for Resolution of CPSEs Disputes (AMRCD): In the event of any dispute or differences relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/Port Authorities inter-se and als o between CPSEs and Government Departments/Organizations (excluding disputes relating to Railways, In come Tax, Customs & Excise Departments), such dispute or difference shall be taken up by either party for its resolutions through AMRCD as mentioned in DPE OM No. DPE-02/0001/2023-AMRCD-FTS-13578 dt. 8 th December, 2025 and the decision of AMRCD on the said dispute will be binding on both the parties. 12) Banning of business dealings by NPCIL/Buyer 1.0 NPCIL reserves the right to initiate Banning as per NPCIL’s Banning of business dealings as me ntioned below and are independent of actions under GeM’s IM (Incident Management) Policy. The words banning, blacklisting, de-registered, debarred, holiday, suspension of business etc., mea ns the same. The words NPCIL, Corporation, Buyer etc., means the same. The words Contractor, Bidder, Seller, Seller, Service Provider etc., means the same. 1.1. Grounds for Banning The business dealing with the Contractor/Bidder/Seller/Service Provider shall be liable for banning, on account of the reasons attributable to them, which shall include, but not limited to the following : 1.1.1. Involvement in cartel formation during bidding. 1.1.2. Baseless allegations by the bidder on NPCIL/Corporation/Buyer evaluation processes or of ficials. 1.1.3. If any of the owner, proprietor or partner of the Contractor, is convicted by a court of law, during bidding process or currency of the contract, for offences involving corrupt and fraudulent pr actices including misrepresentation of the facts, moral turpitude in relation to its business dealings with NPCIL. 1.1.4. Malafide / unlawful acts / malpractices or improper conduct on part of Contractor based on the approved findings of the Investigation Agency. 1.1.5. If the Contractor misuses the premises or facilities of the NPCIL forcefully occupies, tamp ers or damages the Company’s properties etc. or fails to vacate the properties/land/complex within reasonable time limit as specified or even after receiving the notices from the department. 1.1.6. Security concerns for the assets of the Corporation and State. 1.1.7. Submission of bids that contain false information or falsified documents or the concealm ent of such information in the bids in order to influence the outcome of eligibility screening or / at a ny other stage of the public bidding and execution. 1.1.8. Withdrawal of a bid or refusal to accept an award of contract with the NPCIL without justif iable cause, after being adjudged as the successful bidder. 1.1.9. Supply of Counterfeit items Breach of Code of Integrity. 1.1.10. Bidder shall not act in contravention of the codes which includes 1.1.10.1. Prohibition of
• a)Making offer, solicitation or acceptance of bribe, reward or gift or any material benefit, either directly or indirectly, in exchange for an unfair advantage in the procurement process or to otherwise influence the procurement process.
• b)Any omission or misrepresentation that may mislead or attempt to mislead so that finan cial or other benefit may be obtained or an obligation avoided.
• c)Any conclusion, bid rigging or anticompetitive behavior that may impair the transparenc y, fairness and the progress of the procurement process.
• d)Improper use of information provided by the procuring entity to the bidder with an inten t to gain unfair advantage in the procurement process or for personal gain.
• e)Any financial or business transactions between the bidder and any official of the procuri ng entity related to tender or execution process of contract; which can affect the decision of the pr ocuring entity directly or indirectly.
• f)Any coercion or any threat to impair or harm, directly or indirectly, any party or its prop erty to influence the procurement process.
• g)Obstruction of any investigation or auditing of a procurement process.
• h)Making false declaration or providing false information for participation in tender process or to secure a contract; 1.1.10.2. Disclosure of conflict of interest 1.1.10.3. Disclosure by the bidder of any previous transgression made in respect of the provisio ns of above 1.1.10.1 with any entity in any country during the last three years or of being debarred / banned by any other procuring entity. 1.2. Show Cause Notice
• a)NPCIL will issue Show Cause Notice to the Contractor on noticing/receipt of a complaint of any irregularities and /or misconduct and /or unethical practice as mentioned in clause no. 1.1.
• b)Upon receipt of Show cause notice, the Contractor is required to submit the reply to Show Cau se Notice within 30 days of its receipt and no extension shall be given without justifiable reasons. T he Contractor shall also be given an opportunity for oral hearing to present the case in person to N PCIL and the date of Oral Hearing will be indicated in the Show Cause Notice. Only the regular emp loyees of Contractor will be permitted to represent the Contractor during the Oral hearing, and no outsider shall be allowed to represent the Contractor on their behalf. 1.3. Period of Banning The period of banning shall be for a period of not exceeding 2 (two) years and not less than 6 (six) months as considered appropriate by NPCIL. 1.4. Effect of Banning of Business Dealings by NPCIL In case NPCIL has banned the business dealing with the bidder/contractor, the following shall be th e consequences on issuance of the order of banning of business dealings with the bidder/contractor : 1.4.1. No Contract of any kind whatsoever shall be placed to such banned firms including its alli ed firms after the issue of Banning Order by NPCIL. The Contractor including their allied firms shall not be allowed to participate in any tender enquiry till completion of Banning period. If the Contrac tor has already participated in tender process and the price bids are not opened, his techno-comm ercial bid will be rejected and price bid will be kept unopened. In cases, where the price bids of Co ntractor have been opened prior to the order of banning, such bids shall be rejected. However, inc ase such banned Contractor is Lowest (L1), next lowest firm shall be considered as L1. Bid Security , if any, submitted by such banned Contractors shall be returned to the bidder. 1.4.2. Contractors shall not be permitted to participate in any business process in any form or en tity i.e., as an Associate/Collaborator/Joint Venture Partner/Consortium Partner of the Main Contract or even if the banning order is passed subsequent to opening of Part-I bids. 1.4.3. Contractor shall not be allowed to participate as Sub-Vendor/sub-contractor in the tenders for contracts for works, service, supplies. 1.4.4. Even if, the banned Contractor is an approved Sub-vendor under any Contract for such e quipment/component/service, the Main Contractor shall not be permitted to place Work order/Purc hase order/Service Contract on the banned Contractor as a sub-vendor after the date of banning ev en though the name of the party has been approved as a sub-vendor prior to the order of banning. 1.4.5. The completion certificate issued to the contractor shall make a mention regarding banni ng during execution of the contract. 1.4.6. Banned bidders shall not be permitted to submit their bid. The bid submitted by the ban ned bidder shall be summarily rejected. 1.4.7. Contracts concluded before the issue of the banning order shall, not be affected by the b anning order. 1.4.8. Banning shall automatically be extended to all Allied firms of the Contractor. In case of Jo int venture/ Consortium is banned all partners will also stand debarred for the period specified in t he Banning Order. The names of all partners should be clearly specified in the “Banning order”. 1.4.9. Banning in any manner does not impact any other contractual or other legal rights of NP CIL. 1.4.10. Banning under the provisions of Banning of Business Dealings of NPCIL is applicable only f or NPCIL. 1.5. Definition of Allied Firm: Allied Firm means all concerns which come within the sphere of effective influence of the banned fi rm. In determining this, the following factors shall be taken into consideration:
• a.Whether the management is common;
• b.Majority interest in the management is held by the partners or directors of banned/ suspende d firm;
• c.Substantial or majority shares are owned by the banned/ suspended firm and by virtue of this i t has a controlling voice;
• d.Directly or indirectly controls, or is controlled by or is under common control with another bidd er;
• e.All successor firms will also be considered allied firms. .

Buyer uploaded ATC document Click here to view the file.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

• 10.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value.