Tata 1923 BS VI Chassis, Diesel Engine & Power Steering, Design Cum Body Building/Fabrication, Material Supply, Testing, Exterior/interior Work, Accessories, RTO Clearance (Vehicle Registration, Insu…

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Buyer Added text based ATC clauses [NOTE: TERMS AND CONDITIONS MENTIONED IN THE ATC SHALL SUPERCEDE THE RESPECTIVE TE RMS AND CONDITIONS OF GEM GTC] In case of any queries regarding to this tender please contact Mr. H.K.Meena (Tel:+91 022 2552 2355), e-mail: hkmeena@rcfltd.com or Mr. Vighnesh Gadekar (Tel:+91 22 2552 2744), e-mail: vdgadekar@rcfltd.com IMPORTANT INSTRUCTIONS FOR BIDDERS :

• 1.Bidders shall ensure that all documents related to pre-qualification (technical or commercial) and documents mentioned in the check list below are submitted at the first instance itself along with t he original bids. M/s. RCFL may summarily reject any bid not complying with this instruction. M/s. RCFL may not do any further correspondence to seek clarifications / shortfall documents.
• 2.Bidder shall ensure that the quoted price is inclusive of GST, packing forwarding, and freight char ges on FOR RCF site delivery basis. Bidder shall be solely responsible for the price/s quoted by him and no communication in this regard shall be entertained after bid opening.
• 3.Submission of offer against this Enquiry will essentially mean acceptance of terms & conditions m entioned in the enquiry in TOTO, including all the attached Annexures of Buyer Added Bid Specific ATC document. Any deviation shall lead to outright rejection of the offer.
• 4.Please submit Make in India local content declaration as per attached Format II. Bidder shall clearl y mention details like Bid number, Manufacturer / Trader of offered products, Local content percen tage, detailed address of value additional location and if the bidder is not manufacturer of offered product than local content declaration by Manufacturer of the offered product
• 5.SPECIAL NOTE- · Payment of the chassis shall be paid at actual as per the Original Invoice copy from Chassis Supplier. · All the Taxes and duties shall be quoted separately. · During warranty period, all routine checkups to Chassis Authorized dealer service c enter to be managed by bidder. (Payments and Transport) · Bidder’s Engineer must visit the site, understand the issues (if any) and accordingl y coordinate with Service center. · The Bidder shall attend to any breakdown incident within four (4) hours from the ti me of intimation communicated via telephone or electronic message". Special Instruction to bidder:
• i.Bidder shall provide a break-up of year-wise AMC charges (1st year, 2nd year, 3rd year) quoted in the GeM price bid in the provided Excel sheet. ii. AMC break-up should match the total AMC quoted charges. In case of an y disparity, AMC charges will prevail, and the bidder shall provide the breakup a ccordingly.
• 6.Check list for Document submission: S.N. List of Documents Documen t Type Applicable / No t applicable Documents to be attached at follo wing packets 1 Please submit duly filled, signed and s tamped copy of FORMAT – I - Vendor Updation Form Desirable Applicable Certificates (Req uested in ATC) 2 Please submit duly filled, signed and s tamped copy of FORMAT - II - Declarat ion of Local Content as per Make in In dia policy by Govt. Of India Mandator y Applicable Certificates (Req uested in ATC) 3 Please submit duly filled, signed and s tamped copy of technical specificat ions (RCF Technical Catalogue) att ached in the buyer specification docu ment in support of acceptance of all t he technical specifications. Mandator y Applicable Additional Doc 1 4 Please submit relevant documents ag ainst Technical Pre-qualification Criteri a Mandator y Applicable Additional Doc 2 5 Please submit relevant documents ag ainst Commercial Pre-qualification Crit eria Mandator y Applicable Additional Doc 2 6 Please submit duly filled, signed and s tamped copy of 'Integrity Pact' attach ed in the ATC Buyer organization speci fic Integrity pact. Mandator y Applicable Additional Doc 3 7 Please submit EMD submission ackno wledge receipt or valid document for EMD exemption as per GEM GTC Mandator y Applicable Additional Doc 4 8 Please submit MSE Udyam registration certificate as per ANNEX – IV - Benefit s to Micro and Small Enterprises if bid der is manufacturer of the offered pro duct. Mandator y if MSE r eserved it em Applicable if bi dder is MSE m anufacturer Certificates (Req uested in ATC) 9 Please submit duly filled, signed and s tamped copy of FORMAT - V - Declarat ion of Status of Debarment Listing/Bla cklisting/Holiday Listing Mandator y Applicable Certificates (Req uested in ATC) 10 Please submit duly filled, signed and s tamped copy of FORMAT - VI - Underta king about Common Directors/Partner s/ Interest in Other Associated Units/ C ompanies Mandator y Applicable Certificates (Req uested in ATC)
• 7.Technical Pre-Qualification Criteria:
• 1.Past Experience (Fire Tender Supply):
• A)The bidder shall submit the Purchase Order (P.O.) / Work Order (W.O.) for the fabricatio n and supply of at least one (01) fire tender having water pump capacity of at-least 300 0 LPM (Liters per Minute) at a pressure of 10 Kg/cm2 executed within the last Ten (10) ye ars.
• B)Also, Bidder shall submit copies of certificates for the Stability Test, Gradient Test, Arti culation Test, and Deep Lift Test conducted for the fire tender supplied under the submitte d P.O. /W.O.
• 2.Work Completion Certificate (Fire Tender Fabrication). The bidder shall submit a work completion certificate issued by the user/client for the Fire Tender as proof of successful completion of the job against the corresponding P.O./W.O. c opy submitted under Point 1(A). However, bidders who have executed the similar order for M/s Rashtriya Chemicals and F ertilizers Limited are not required to submit the work completion certificate.
• 3.In-House Testing Facility: The bidder must have in-house testing arrangements for all requirements mentioned in the Technical Specifications and relevant IS guidelines. A self-declaration on the bidder’s letter head must be submitted, clearly mentioning the following in-house body-built vehicle testi ng facilities: o Stability Test o Gradient Test o Articulation Test o Deep Lift Suction Test
• 4.Drawing to Be Submitted Along with the Offer
• a)General Arrangement (GA) Drawing of the Fire Tender
• b)Detailed Drawings of Water Tank and Foam Tank with Baffle Arrangements Following are the criterion for selection / pre-qualification of the vendors for the Supply of FIRE EN GINE: As a proof of execution of submitted PO, bidder shall submit copy of tax invoice along with its proof of payment such as payment advice / CRAC / MOM etc. As a documentary evidence, bidder shall submit copy of executed Purchase Order alon g with documentary proof of successful supply of material, such as:
• A)Completion certificate / Customer Acceptance Certificate OR
• B)GeM CRAC (Consignee Receipt and Acceptance Certificate) document OR
• C)Tax Invoice with Proof of receipt of payment like bank statement for the submitte d tax invoice Note: · Submitted Purchase Order (PO) / Work Order / Contract shall be issued and execu ted during last seven years ending last day of month of previous to the one in which e nquiry is published. · The document submitted as proof of execution must be specifically for the same c oncerned Purchase Order (PO)/Work Order/Contract submitted, clearly indicating the c orresponding PO/Work Order/Contract number. The Vendor will be pre-qualified based for the above job based on above criteria and offers of only those bidders who satisfy these criteria shall be considered.
• 8.Commercial Pre-qualification Criteria:
• A)Turnover / audited annual reports: Last three years financial audited reports or Turnover certificate from Chartered Accou ntant (CA) as below: Average Annual Financial Turnover during the last three years ending 31st March 2025 i.e. FY 2022-23, FY 2023-24 and FY 2024-25: ₹ 97.15 lakh. Bidder shall submit audited annual reports certified by Chartered Accountant (CA) or Tu rnover certificates for above financial years. Turnover certificates should be issued by p ractising CA with membership number, seal and signed. Certificate / document issued by Chartered Accountant will be valid and accepted only with UDIN number. In case the date of constitution / incorporation of the bidder is less than 3 years old, the average turnover in respect of the completed financial years after the date of constituti on shall be taken into account. In this case, the financial turnover during last financial y ear / the average financial turnover during preceding two financial years should be at le ast ₹ 97.15 lakh. Relaxation in Turnover criteria for eligible MSEs/ STARTUPS- Relaxation of 25% in Annual financial turnover to be provided to the qualifying MSEs/ S TARTUPS. Bidder shall submit audited annual reports certified by Chartered Accountant (CA) or Tu rnover certificates for above financial years. Turnover certificates should be issued by p ractising CA with membership number, seal and signed. Certificate / document issued by Chartered Accountant will be valid and accepted only with UDIN number. In case the date of constitution / incorporation of the bidder is less than 3 years old, the average turnover in respect of the completed financial years after the date of constituti on shall be taken into account. In this case, the financial turnover during last financial y ear / the average financial turnover during preceding two financial years should be at le ast ₹ 72.86 lakh.
• B)Net worth: Net worth of the Bidder firm should not be negative on ‘31st March 2025’. [i.e. The net worth of the Bidder should not be negative in the balance sheet of last financial year (F Y 2024-25)]. AND Net Worth of bidder should not have eroded by more than 30% (thirty percent) in the la st three years, ending on ‘31st March 2025’. [i.e. The net worth of last financial year (F Y 2024-25) should not be less than 30% compared to the 3rd last financial year (FY 202 2-23)]. The bidder to submit the documentary proof e.g. audited balance sheet, P&L account e tc. for the same with Net Worth Certificate duly certified by practising CA with member ship number, seal, signed and UDIN number. In case the date of constitution/ incorporation of the bidder is less than 3 years old, the following will be applicable: · The Net Worth in each of these years should not be negative. · Net Worth in respect of the immediate previous financial year should not have eroded more 30 percent than that of its previously audited financial statement. In case the Bidder has completed financial statements of only preceding year, the claus e of net worth erosion will not be applicable.
• 9.Please submit signed and stamped copy of 'Integrity Pact' attached in the ATC Buyer organizati on specific Integrity pact. (Note: RCF has accepted and agreed to the terms and conditions of the Integrity Pact. T he Bidder, as a token of acceptance of the terms and conditions of the Integrity Pact wi ll sign and stamp the Integrity Pact and submit the same with bid documents. Signing t he Integrity Pact is a pre-requisite for pre-qualification and Integrity Pact and NIT condit ions will form part of the contract).
• 10.EARNEST MONEY DEPOSIT (EMD) of ₹ 3,00,000/- shall be deposited as per following instruction
• s.EMD shall be deposited online through EMD gateway portal with ICICI bank. For paying EMD, pleas e log on to http://www.rcfltd.com and then go to 'portal' and 'EMD payments'. Kindly use the GEM enquiry number on the portal for EMD payment. Please submit EMD payment receipt along with th e offer. EMD payment by any other mode may not be considered. If bidder is facing problem while submitting EMD on ICICI Portal, then details of bank account for a cceptance of EMD is as under: Name of Bank : State bank of India Branch : Commercial Branch Fort Mumbai IFSC Code : SBIN0006070 Account no : 00000030038480740 EMD can also be submitted in the form of Bank Guarantee (BG) – refer FORMAT IV (applicable only for EMD value more than Rs. 5 lakh). SPECIAL NOTE:
• A)Bidder is required to deposit EMD in the first instant itself at the time of offer submissi on only. Any offer without EMD or acceptable proof of exemption from EMD, shall be treated as non-responsive offer and shall be summarily rejected. No correspondence in this regard shall be entertained.
• B)A bidder’s EMD shall be forfeited if the bidder withdraws or amends its bid or impairs o r derogates from the tender in any respect within the period of validity of the tender or if the successful bidder fails to furnish the required performance security or to sign the contract within the specified period
• C)All MSE bidders with Valid MSE document/Udyam Certificate except Traders, shall be e xempted from submission of EMD irrespective of manufacturer of the offered product
• 11.Defect Liability Clause (Warranty/Guarantee): Supplier shall provide guarantee towards maintenance guarantee, undertaking for service , repairs, replacement, maintenance etc. against any defects in the material used, body co nstruction, pump, P.T.O. accessories etc. for 12 calendar months commencing from the da te of acceptance of the appliance. Guarantee certificate should be furnished along with su pply.
• 12.Security Deposit Clause: Successful bidder will have to submit the Security Deposit (SD) for 5% of total contract value within 14 days from receipt of P.O in the form of bank guarantee as per RC F format from RCF’s approved list of Bankers covering the 48 Months (Guarantee period + 3 year AMC) plus 2 months. Performance Guarantee Clause: Successful bidder will have to submit Performance Ban k Guarantee for same value as that of Security deposit within 15 days from the date of sup ply of material in the form of bank guarantee as per RCF format from RCF approved banke r covering the period of 50 months from the date of acceptance of the appliance. SD submi tted in the form of Bank guarantee can be converted in to PBG. (Note- As per GeM bid we have selected 5 % of order value for AMC, However no separate PBG will be taken for AMC as it is already covered original PBG of supply items as mentione d above) SPECIAL NOTE:
• A)If the SD is not deposited within the stipulated 14-day period, the SD will be recovered along with Interest from the due date of Deposit from the first payment. The interest ra te shall be the applicable Secured Overnight Financing Rate (SOFR) + 2% or MCLR (6 m onths) + 2% as applicable.
• B)The bank guarantee shall be directly sent from your banker to: G.M. Finance, Rashtriy a Chemicals and Fertilizers Limited, Administrative Building, Finance Department, Mah ul Road, Chembur East, Mumbai 400 074. Ph no. 022 25522690
• C)Bank details for security deposit: Details of RCF’s bank details along with IFSC code Name of Beneficiary : Rashtriya Chemicals & Fertilizers Limited, Mumbai. Name of Bank : State Bank Of India, Commercial Branch, Fort, Mumbai 400 023 Bank Account : 30038480740 Branch Code : 06070 IFSC : SBIN0006070.
• 13.Unloading of material at consignee location shall be in supplier’s scope - Mandatory
• 14.Declaration by Start-up bidders:
• A)Start-up bidders must submit the following documents mentioned below:
• a)Start-Up registration certificate issued by the Department of Industrial Policy and Promotion (DI PP). Year of incorporation of Start-Up shall not be more than ten years from the due date of the te nder.
• b)Certificate from a Chartered Accountant (CA) with Unique Document Identification Number (UDI N), verifying that the Start-Up has not exceeded the financial turnover limit of Rs 100 crores (or as revised by the Government of India) in any of the preceding financial years since incorporation.
• B)Relaxed Pre-Qualification Criteria) Start-up bidders who are eligible for 100% quantity / job subject to submission of all the requisite d ocuments required for techno-commercial pre-qualification as specified in the bid/NIT document. Following relaxations will be given to Start-up bidders: 1) 25% relaxation in average turnover criteria 2) 25% relaxation in past experience criteria, applicable to value or quantity only No relaxation or exemptions will be provided in respect of other pre-qualification criteria, in cluding technical requirements. Once pre-qualified, they will be considered on par with other bidders for price bid opening, e-reverse auction, and order placement.
• C)Exemption from Earnest Money Deposit (EMD): Start-up bidders are not required to submit EMD
• 15.Bidder shall confirm HSN Code and GST Rate for quoted item. Note : Bidder shall ensure that the quoted price is inclusive of GST
• 16.Disputes and Arbitration Clause
• A.Clause of arbitration in case of Domestic vendor In case of any dispute, difference, or question which may at any time arise between the parties hereto or any person claiming under them, touching or arising out of or in respect of this agreeme nt or the subject matter thereof shall be referred to the arbitration. Both the parties shall appoint t he sole arbitrator with mutual agreement in line with the Arbitration and Conciliation Act, 1996. Th e provisions of the Arbitration and Conciliation Act, 1996 and as amended from time to time shall apply to the proceedings conducted under the arbitration. In case the party (parties) fail to appoint the sole arbitrator within 30 days from the date of request, the requesting party may approach the Court of Competent jurisdiction to appoint an Arbitrator. The decision of such arbitrator shall be final and binding on the parties. The venue of Arbitration s hall be at Mumbai. The language of the Arbitration shall be English.
• B.Clause of arbitration in case of foreign vendor Any dispute arising out of or in connection with this contract, including any question regarding its existence, validity or termination, shall be referred to and finally resolved by arbitration administe red by the Singapore International Arbitration Centre (“SIAC”) in accordance with the Arbitration R ules of the Singapore International Arbitration Centre ("SIAC Rules") for the time being in force, wh ich rules are deemed to be incorporated by reference in this clause. The seat of the arbitration shall be Singapore. The Tribunal shall consist of Sole arbitrator. The lan guage of the arbitration shall be English.
• C.Clause of arbitration in case of PSU/Govt vendor "In the event of any dispute or difference relating to the interpretation and application of the provi sions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inte r se and also between CPSEs and Government Departments/Organizations (excluding disputes con cerning Railways, Income Tax, Customs & Excise Departments), such dispute or difference shall b e taken up by either party for resolution through AMRCD as mentioned in DPE OM No. 4(1)/2013-DPE(GM)/FTS-1835 dat ed 22-05-2018".
• 17.Original Documents to be submitted along with supply of material.
• a)Tax Invoice
• b)Delivery Challan
• c)Material Test Certificate
• d)Any other relevant document as mentioned in Technical specifications/ATC.
• 18.As per notification ref D.O. No. DPE-7(4)/2007-Fin dt. 20.01.2020 all MSEs have to mandatorily onboard on TReDS pl atform. Therefore if you are not onboarded yet, please onboard on TReDS by availing services of any of the followin g service providers:
• a.Receivables Exchange of India (RXIL) Link for registration - https://signup.treds.in/preRegistration Contact Person: · Mr. Shreyas Sakhalkar Mail - shreyas.sakhalkar@rxil.in Phone - +91 8291553987
• b.Invoice Mart (A.TReDS) Link for registration - https://onboarding.invoicemart.com/ Contact Person: · Ms. Gauri Mahamulkar Mail - Gauri.Mahamulkar@invoicemart.com Phone - +91 8369204066 · Mr. Kishor Prasad Mail - kishor.prasad@invoicemart.com Phone - +91 9167759492
• c.Mynd Online National Exchange (M1xchange) Link for registration - https://online.m1xchange.com/registration/#/basic_details Contact Person: · Ms. Ankit Kumar Singh Mail - ankit.singh@m1xchange.com, Phone - +91 9800250394 · Mr. Jhalak Bajaj Mail - jhalak.bajaj@m1xchange.com Phone - +91 9971546446
• d.KREDX Platform Prvt Ltd (DTX) Link for registration - https://www.dtxindia.in/ Contact Person: · Ms. Vineet Pandey Mail - vineet.p@kredx.com Phone - +91 9967444114 · Mr. Prathamesh Varose Mail - prathamesh.varose@kredx.com Phone - +91 8600273564
• 19.Adoption of ZED and LEAN certification schemes by MSME vendors WITH reference to the DPE's letter vide F. No. DPE/7/4/2007-Fin.(Pt.III) (FTS-13990) dated 10.03.2025 - MSME Sustainable (ZED) Certification Scheme: This scheme encourages MSMEs to improve their processes and systems to enhance quality and move towards sustainability through minimizing en vironmental impact. - MSME Competitive (Lean) Scheme: This scheme aims to enhance MSMEs' productivity, efficiency , and competitiveness by reducing wastages in processes, inventory management, space manage ment, energy consumption, etc. - Importance of ZED and LEAN Certification: The Ministry of Micro, Small & Medium Enterprises, G overnment of India, aims to promote the adoption of ZED and LEAN certification schemes among MSMEs to enhance their competitiveness, productivity, and sustainability. For more information on the ZED and LEAN Certification Schemes, please visit: ZED: https://zed.msme.gov.in/ Lean: https://lean.msme.gov.in/
• 20.For New Vendor Registration : In order to register the bidder as vendor in RCF ERP System and release of PO & Payment, bidder needs to submit the duly filled, signed and stamped copy of Vendor Form along with GST No, Bank Details, MSE Udyam Certificate. In case of non-submission of above said documents, RCF shall register the bidder as vendor based on the details available on GeM Portal. Bidder is solely responsible for the accuracy and completeness of information submitted and avail able on GeM Portal. RCF is not liable for any consequences arising from inaccuracies in this regard
• 21.Liquidated Damages (LD): Liquidated Damages (LD) shall be applicable as per GeM ATC. Note: Both Seller and Purchaser agree that the above percentages of LD are genuine pre-estimat es of the loss/damage which the Purchaser would have suffered on account of delay/breach on the part of the Seller and the said amount will be payable on demand without there being any proof of the actual loss or damage caused by such breach/delay
• 22.Goods Receipt and Inspection Report : In case the supplier does not lift the rejected goods within the stipulated time, a ground rent (at 0. 2% per day of the value of goods as per contract shall be applicable. If the supplier does not respo nd within a reasonable time (i.e. three months), the procuring entity may treat the material as scra p and dispose it off as deemed fit, under intimation to the supplier, to recover its dues
• 23.Grievances during Tendering Process : Any supplier, contractor, or consultant who claims to have suffered or is likely to suffer loss or inju ry due to a decision, action, or omission by RCF, may submit a review application to the following e-Mail ID : GC-TROM-PUR@rcfltd.com The review application against subject tender can only be submitted by bidder who have applied a gainst tender.
• 24.VIMS (Vendor Invoice Management System) A Vendor Invoice Management (VIM) system is secure online platform, designed to streamline the process of managing invoices from vendors. It ensures efficient invoice capture, approval, and pay ment processing within an organization. The system integrates with enterprise resource planning ( ERP) platforms like SAP to centralize financial data and Government e Market place (GeM Portal). I nvoices from vendors are uploaded with respect to purchase orders and goods receipts and servic es ordered and consumed. It also provides transparency, allowing for better tracking, auditing, and reporting. Successful bidder is advised to upload complete set of Payment related documents as men tioned in GeM Bid at VIMS portal of RCF (https://vims.rcfltd.com/). Bidders may refer Annexure – IV of Buyer ATC Document for Help Manual for VIMS .

Buyer uploaded ATC document Click here to view the file.