SITC Of CCTV Surveillance System

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 2 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

IT equipment shall be IPv6 ready from day one.

Malicious Code Certificate: The seller should upload following certificate in the bid:-

• (a)This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :-
• (i)Inhibit the desires and designed function of the equipment.
• (ii)Cause physical damage to the user or equipment during the exploitation.
• (iii)Tap information resident or transient in the equipment/network.
• (b)The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Non return of Hard Disk: As per Buyer organization’s Security Policy,Faulty Hard Disk of Servers/Desktop Computers/ Laptops etc. will not be returned back to the OEM/supplier against warranty replacement.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Warranty period of the supplied products shall be 5 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

• 14.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 15.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Buyer Added text based ATC clauses Breach of Terms, Forfeiture, and Debarment / Blacklisting

• 1.Breach & Submission of Forged Documents: If the bidder/contractor breaches any terms of this tender/contract, fails to perform, supplies sub-standard work/products, or submits forged, fa ke or fabricated documents/certificates at any stage, the Institute shall have the right to cancel th e bid, terminate the contract immediately, and pursue appropriate legal action under applicable la ws.
• 2.Forfeiture of Security Deposits: Upon any such default, non-performance, or submission o f forged documents, the entire Bid Security (EMD) and/or Performance Security (PBG) submitted by the contractor shall be forfeited in full as pre-estimated damages, without prejudice to any other l egal remedies available to the Institute.
• 3.Debarment / Blacklisting: o Institutional Debarment: For breach of contract terms, submission of forged/false do cuments, or breach of the Code of Integrity (Rule 175 of GFRs), the firm shall be debarred/ blacklisted from participating in any procurement process of the Institute for a period not exceeding two (2) years. o Cross-Ministry / Extended Debarment: In cases involving conviction for fraud/corru ption or severe breach of integrity, the matter may be referred to the Ministry of Finance f or debarment across all Government Ministries/Departments for up to three (3) years as p er GFR Rule 151. o Allied Entities: Debarment shall automatically apply to all allied firms, successors, pa rtners, and Joint Venture constituents under common management or control.
• 4.Due Process & Principles of Natural Justice: o No debarment order shall be passed without serving a formal Show Cause Notice granti ng the bidder at least 14 days to submit a written representation, alongside an opportunit y for a personal hearing if requested. o Pending final decision under the Show Cause Notice, the Institute reserves the right to s uspend business dealings with the firm as an interim measure. Note: All specifications shall be governed by the Additional Terms and Conditions (ATC). In case of any dis crepancy, the specifications and Terns and Conditions provided in the ATC shall prevail over the GeM auto- generated specifications. Bidders may please note that the received bids having matching/common IP add ress with either Bidder(s)/ Seller(s) shall be outrightly rejected & shall not be considered for further evaluation. .

Buyer uploaded ATC document Click here to view the file.