Stir Casting Machine

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

• 7.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 8.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

• 13.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Finance Controller, MMMUT payable at Gorakhpur . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of Finance Controller, MMMUT payable at Gorakhpur . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of Finance Controller, MMMUT A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Warranty period of the supplied products shall be 3 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses

• 1.The University reserves the right to cancel/ reject any bid without assigning any reason thereof. No com munication shall be entertained in this regard.
• 2.Payments shall be released subject to satisfactory supply of the equipment and accessories in the requir ed quantity.
• 3.The competent authority of the University reserves all rights to extend the due date or cancel or modify the terms and conditions, specifications of the bid etc., if so required.
• 4.In case of any dispute, a person nominated by Hon'ble Vice Chancellor, MMMUT will be the sole arbitrato

r.

• 5.Deduction of T.D.S will be done as per Government rules.
• 6.All disputes are subject to Jurisdiction of Gorakhpur court only.
• 7.The bidder shall quote for the materials to be supplied as per detailed specifications given in the Specifi cation document at the designated site at MMMUT, Gorakhpur. The quoted rate shall include all taxes, duti es, charges including transportation etc.
• 8.The bidder must enclose an undertaking on its letterhead stating that the bidder has not been blackliste d by any institution of the Central/ State /PSU/ University/ Institute etc. in the past three years.
• 9.The bidder will have to furnish Earnest Money Deposit (EMD) in the form of Demand Draft of the value a s indicated in the bid drawn in favor of ‘Finance Controller, MMMUT’ payable at Gorakhpur. DD of EMD sho uld be sent, in original, to the Registrar, Madan Mohan Malaviya University of Technology, Gorakhpur -273 010, Uttar Pradesh so that it reaches within five days of closing date of bid. GeM Bid number, date, bid title , name of the bidder along with the complete correspondence address and mobile number should be clearl y mentioned on the top of the envelope. Scanned copy to be uploaded on GeM portal. MSME Units register ed as per MSE Procurement Policy, Govt. of India and Start Up Units recognized by the Department of Indus trial Policy & Promotion, Govt. of India will be eligible for exemption from EMD provided they are registere d in Uttar Pradesh, and they are manufacturer of the product they are offering. Traders are excluded fromt he purview of this exemption. Necessary documents/ registration certificates should be enclosed in suppor t of claim for EMD exemption. Exemption shall also be available as per GeM GTC.
• 10.The bidder should upload an undertaking stating that the product being offered by them strictly meets the Technical Specifications/ Additional Technical Specifications given in the bid document and the bidder agrees to abide by all the terms and conditions mentioned in the bid documents and corrigendum, if any. P roduct catalogue/ online/ offline catalogue, relevant literature related to the product should be attached wi th the bid.
• 11.The bidder should have GST Registration, and the GST number should be active. A copy of GST Registr ation Certificate should be uploaded with the bid. The bidder should upload a copy of his/her PAN Card.
• 12.The University may request the technically responsive bidder(s) to provide details of existing installatio ns of the same equipment in other institutions and may also ask for a demonstration of the equipment. Failure to comply with this condition, if called upon, may lead to cancellation of the bid / disqualification of the respective bidder. .