Infusion Device Analyzer

• 1.If the agency is registered under MSME or NSIC, then EMD exemption certificate needs to be enclosed.
• 2.Make in india specific authorisation certificate needs to be enclosed.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Warranty period of the supplied products shall be 5 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Over and above the normal Warranty terms as per GeM GTC, the successful bidder / OEM shall have to provide Comprehensive Warranty during the entire Standard warranty period as per contract. : The comprehensive warranty shall be covering the following scope all spares, accessories and labour (Upload an undertaking with the bid confirming compliance by the bidder if Bidder is taking onus of this compliance. In case OEM is taking onus of this compliance, OEM undertaking is to be uploaded along with Bidder undertaking)

Bidder / OEM has to give an undertaking that after expiry of warranty period, it will provide Comprehensive Maintenance Service for next 5 years for the offered products at the rate not more than 5 % of contract price per annum. Buyer reserves the right to enter into a CMC agreement with the Successful Bidder / OEM after expiry of the Warranty period at above mentioned rate and the payment for the CMC charges would be made Quarterly after rendering of the CMC Services of the relevant CMC period. Performance Security of the successful bidder shall be forfeited if it fails to accept the CMC contract when called upon by the buyer. CMC would include cost of all spares, accessories and labour (Upload the undertaking). The original Performance Security of contract will be returned only after submission and verification of AMC Performance Security for 5% of total CMC value valid up to CMC period plus 2 months (if there is no other claim).

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 5 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of AIIMS Jodhpur payable at Jodhpur . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C AIIMS Jodhpur . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidders can also submit the EMD with Banker’s Cheque in favour of AIIMS Jodhpur payable at Jodhpur . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of AIIMS Jodhpur payable at Jodhpur . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of AIIMS Jodhpur A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses

• I.Consumables, Tests, Reagents, and Accessories: The bidder must provide a detailed cost breakdown, in PDF format, of all consumables, test s, reagents, and accessories required for the operation of the equipment, along with the te chnical bids. The quoted rates for these items shall remain fixed for a period of ten (10) y ears from the date of installation of the equipment, if any. The undertaking confirming the s ubmission of the document in this regard shall be submitted along with the technical bids. II. Pre-Bid Comments and Clarifications: All prospective bidders are requested to submit their comments or representations, if any, on or before the scheduled pre-bid meeting. Bidders intending to seek clarifications on spe cifications, conditions of contract, etc., may do so in writing to procurement@aiimsjodhpur. edu.in within forty-eight (48) hours after the pre-bid meeting. Comments or representati ons received after this period shall not be considered. III. Demonstration Requirement: Being a healthcare institute of national importance, the user department reserves the right to request a demonstration of the offered equipment from the bidders, if deemed necessar
• y.All expenses related to travel and accommodation (TA/DA) for the demonstration shall b e borne by the bidder. IV. Affidavit Regarding Debarment/Blacklisting: The bidder must submit an undertaking (affidavit) along with the technical bid, confirming t hat they have not been debarred or blacklisted by any institution or organization in India as of the last date of tender submission.
• V.Certificate/Undertaking: The bidder must attached all the required certificates/undertakings sought in the bid docu ment including but not limited to MAF, Comprehensive Warranty, Certificate of local conten t as per PPP-MII order 2017. Failing which, the offered bid shall be construed non responsiv e for further evaluation. VI. Format of the bid: Each page of the submitted bid must be sequentially numbered and indexed. A signed cop y of the complete bid document must be enclosed to confirm compliance with all terms and conditions specified in the tender. Alternatively, an undertaking on the bidder's official lette rhead, affirming adherence to these terms and conditions, may be submitted in place of th e signed bid document. VII. Compliance Sheet: A compliance sheet vis-à-vis the technical specifications must be submitted by the bidders on its letter-head along with cross-reference datasheet / technical brochure (to be produce d on OEM letterhead) page numbers in the compliance sheet for transparency and verificati on. VIII. Compliance of Restrictions under Rule 144 (xi) of GFR 2017 as per DOE Orde r (Public Procurement No.4) dated 23.02.2023 (as amended from time to time) Restrictions on procurement from a bidder of a country which shares a land border with India
• a)Any bidder from a country which shares a land border with India will be eligible to bid in this tender, whether of goods or services (including consultancy services and non-consulta ncy services),only if the bidder is registered with the Competent Authority.
• b)Further, any bidder (including an Indian bidder) who has a Specified Transfer of Technolo gy (ToT) arrangement with an entity from a country which shares a land border with India will be eligible to bid in any procurement whether of goods or services (including consultan cy services and non-consultancy services) only if the bidder is registered with the Compete nt Authority. A supporting document in this regard shall be submitted by the bidder along with th e technical bid. IX Preventive Maintenance Activity (PMA) and Calibration Preventive maintenance and calibration of the equipment shall be carried out twice a year (once every six months) throughout the warranty and CMC period. The calibration shall be carried out on-site at AIIMS Jodhpur, shall be traceable to national/international standards t hrough an ISO/IEC 17025 (NABL) accredited laboratory or the OEM, and a valid calibration c ertificate shall be submitted after each calibration. The bidder shall submit, along with the technical bid, a document describing how the PMA a nd on-site calibration will be carried out, including:
• a)PMA checklist and calibration procedure (as per OEM service manual);
• b)Proposed PMA and calibration schedule for the entire warranty and CMC period (the fin al schedule with due dates shall be submitted at the time of installation);
• c)Details of reference standards/equipment used and their traceability;
• d)Format of the PMA report and calibration certificate. .