Procurement of electric items

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. M/s hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 3 years residual market life i.e. the offered product shall not be declared end-of-life by the OEM before this period.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

• 8.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 9.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Buyer Added text based ATC clauses

• 1.All materials to be supplied fix and tested at Consignee Locations. Vendor shall be of category not less than B-III i.e. of Extra high voltage (33 KV).
• 2.All items shall be supplied as per terms & condition of the Bid.
• 3.Sample of material to be produced for approval by GE prior to delivery at c onsignee Location.
• 4.No change of make /model will accepted after contract agreement for any reasons. Buyer/consignee is entitled to cancel the agreement.
• 5.Original documents uploaded should be verified to Consignee/ Buyer within two days of Contract Agreement. Any discrepancies found in documents s hall be liable for legal action against the firm and cancellation of Contract Agree ment.
• 6.Detail specifications of the items to be supplied with Make and images mu st be uploaded while participating in the bid. If not found, the bidder shall be reje cted in primary stage.
• 7.All documents uploaded to be ink signed by the seller.
• 8.Required Item - Job Work For Electrical Items At Kana sar Mil Stn, Bikaner Ser Description of works A/U Qty 8.1 Supply, fixing and commissioning, in replacement of vaccu m interrupter assembly complete with all its accessories of 33 KV outdoor type porcelain clad vaccum circuit breaker c omplete all as specified and as directed. Make: STELMEC, Type : SPCV36-VC 53 i.e as per existing O EM or substantially equivalent OEM. Each 02 8.2 Supply, fixing and commissioning, in replacement of vaccu m interrupter assembly complete with all its accessories of 33 KV outdoor (kiosk) type vaccum circuit breaker complet e all as specified and as directed. Make: MEGAWIN, Type: MHVCB i.e as per existing OEM or s ubstantially equivalent OEM. Each 01 8.3 Supply and fix in replacement of battery backup passing 11 0 volts DC to 11 KV VCBs (2volts x 55 nos batteries) compl ete all as specified and as directed. Each Job 01 8.4 Supply and fix in replacement of battery charger for above mentioned battery backup system (in item no.3) complete all as specified and as directed. Each 01 8.5 Complete testing after installing item nos 1,2, 3 and 4 abov e all as specified and as directed. Each Job 01
• 9.Schedule of Credit. Ser No Item A/U Qty Rate Amount 9.1 Old unserviceable item ret rieved from item no 1 Nos 2 4500.00 9000.00 9.2 Old unserviceable item ret rieved from item no 2 Nos 1 2800.00 2800.00 9.3 Old unserviceable item ret rieved from item no 3 & 4 Nos 1 8400.00 8400.00
• 10.Consignee Instructions :- 10.1 Items to be supplied, Fix and tested at Consignee Location within th e stipulated time as mentioned in the Contract Agreement. 10.2 The rates quoted and accepted are deemed to be inclusive of GST, f reight charges etc. No extra payment will be done by the department. 10.3 Transportation shall be arranged by the seller. Any accident due to negligence will be the Seller’s responsibility.
• 11.Payment Instructions:- 11.1 Payment shall be made only on completion of the complete order as specified. 11.2 Payment will be made only after the actual receipt of the item at Co nsignee Locations, after inspection through BOO. No advance / part payme nts will be made. 11.3 Payment will be made through A/C payee cheque / RTGs / NEFT / EC S as feasible to the department. 12 Period of Completion. The material to be supplied within the delivery period as mentioned in SO (Supply Order). 13 Defect/warranty liability period. Defect liability period shall be of six m onths from the date of completion of job. Items at Ser No 8.1 to 8.2 shall be proc ured strictly as per OEM mentioned in BOQ and complete satisfaction of Engineer in Charge.
• 14.Inspection Authority. 14.1 Item must be checked and certified as per statutory norms. 14.2 The item will be subject to inspection to ascertain that they confirm to the specifications as mentioned in terms and conditions. 14.3 Inspection and acceptance of item will be carried out by the authoriz ed representative and Board of Officers. 14.4 Financial evaluation will be carried out for all whole materials menti oned in BOQ No item wise evaluation will be carried out.
• 15.General Conditions. If the delivery of materials by the stipulated da te and time is expected to be delayed due to any cause be immediately on the h appening of the event causing delay in the supply of materials, give notice there of in writing to the Accepting Authority who after consideration of circumstances causing delay in the supply may / may not grant reasonable extension as per req uirement at a later stage.
• 16.In case item ordered on receipt are not found acceptable after inspection, t he defective item, will be removed and replaced by the item of correct specificati on by the supplier at his own expense. In case of any dispute decision of the Acce pting Officer will be final. In case the material supplied is found not conforming t o the required specifications, the same either partly or fully will be rejected by th e department at any stage. The supplier will have no claim whatsoever on accou nt of rejection of his offer which is without any prejudice. In this regard, the decisi on of Accepting Officer will be final.
• 17.No insurance charges will be paid by the department. The Consignees acc epts no responsibility and no liability for the materials loss or damage to the mat erials in transit or for the rejected items lying inside its premises for whatsoever r eason. No extra charges will be paid towards transportation/ unloading of stores at consignee location.
• 18.The Accepting Officer/DDO reserves the right to subject the materials to a second inspection by an authority nominated by him or to inspect the items hims elf, and may reject them if not found conforming to the laid down specifications, with a period of a months from the date of acceptance by the normal inspecting authority mentioned above even if the items have been accepted, passed and pa id for. The supplier shall replace such material with the stores of correct specifica tions within a period of one month on receipt of due notice in writing by the Acce pting Officer at his (Supplier) cost.
• 19.Bidder has to supply items/ product which are not obsolete in market and exact specification as mentioned in bid.
• 20.Bidder shall quote rates of all items, partially participation is not acceptabl e in this bid otherwise their bid will be rejected.
• 21.Bidder must upload following documents alongwith the bid as ATC docume nts:- 21.1 OEM Authorization. Bid specific OEM/ Manufacturer authoriza tion letter with digital sign or manually signed, official email ID and contact details. (If conditions are not met bidder shall be strictly rejected) 21.2 MII (MAKE IN INDIA) Certificate. Make in India (MII) certificates is acceptable which is issued by OEM only stating that the actual local conten t in (%) in their product and also mentioned Class 1 or 2. MII Certificate giv en by Reseller on their letter pad is not acceptable.
• 22.Compliance of BOQ OEM/ Manufacturer/ bidder confirms in writing on their letter pad that they will match and deliver the exact.
• 23.Self Declaration Certificate. Self Declaration Certificate by seller sta ting that firm is not black listed & Court Cases.
• 24.Bidder shall also upload the duly signed copy of this ATC along with the bid or give certificate that they agree all terms at Ser No 01 to 21 of this buyer ATC.
• 25.Bids will be rejected of that OEM/ Manufacture/ bidder if they fail to upload above all documents as ATC documents. .