Building Repair and Upgradation Works

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address 25 MADRAS, C/O 56 APO, PIN – 911425 VILLAGE – PONTAL POST – KERI DIST – RAJOURI STATE – JAMMU AND KASHMIR, PIN – 185151 .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Consortium: In case of Contracts, wherein the seller alone does not have necessary expertise, the seller can form consortium with other sellers for submission of the bid, with one of the consortium company as leader. However, each and every member of the consortium shall be equally responsible for the complete execution of the project contract. An undertaking to this effect is to be uploaded with bid.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall be provided in Buyer’s standard format only.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with BIS Registration for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Warranty period of the supplied products shall be 2 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses Additional Terms and Conditions (ATC)

• 1.Mandatory Pre-Bid Meeting & Strict Disqualification: Attendance at the scheduled P re-Bid meeting / site inspection by the bidder or an authorized representative is a ma ndatory requirement. Non-attendance, absence, or failure to participate in the Pre-Bid meeting will result in immediate, automatic technical disqualification, and the bid will be summarily rejected by the buyer without any further evaluation.
• 2.Physical Sample & Catalog Verification: During the Pre-Bid meeting or technical eva luation stage, the bidder must present physical representative samples of materials ( such as clothing fabrics, sewing accessories, and product catalogs for fixtures) as and when demanded by the buyer authority. Failure to submit or present the required sa mples will lead to immediate rejection.
• 3.Site Assessment & Scope Understanding: Bidders are advised to inspect and under stand the exact site conditions at the designated location in J&K (Rajouri Sector) durin g the Pre-Bid meeting. Claims regarding lack of site knowledge or failure to attend the mandatory pre-bid session will not be entertained after bid submission.
• 4.Consignee address. 25 MADRAS, C/O 56 APO, PIN – 911425.
• 5.Local Security Vetting & Movement Permits. "Bidders must provide an undertak ing to arrange Special Movement Permits for their vehicles from local security authori ties. The delivery staff must possess Police Verification Certificates (PVC) specifically f rom the local district/jurisdiction of the delivery point. Bidders without local logistical presence will be marked Non-Responsive due to security risks."
• 6.We prefer to procure from local vendors due to our remote location, as it signifi cantly complicates the process of product exchanges and returns with non-local suppl iers”.
• 7.The bidders is required to upload along with the bid, all relevant certificates.
• 8.The under mentioned certificate/undertaking need to be submitted along with te chnical bid :- 8.1. Certificate stating use of non chinese component. 8.2. Undertaking for provision of on-site tech support during warranty period . 8.3. Original product catalogues. 8.4. Certificate for shelf life. 8.5. Department for promotion of Industry and Internal Trade (DPIIT) or DIL r egistration.
• 9.Any bid accompanied by a false declaration will be rejected and the bidder may be permanently debarred from further tenders. .

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.