Hematology Analyzer (Fully-Automated)

• 1.Experience Certificate for the supply of the same to any Govt/ PSU/ any renowned private organisation along with Supply/ Purchase Order.
• 2.If the agency is registered under MSME or NSIC, then EMD exemption certificate needs to be enclosed.
• 3.Make in india specific authorisation certificate needs to be enclosed.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Malicious Code Certificate: The seller should upload following certificate in the bid:-

• (a)This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :-
• (i)Inhibit the desires and designed function of the equipment.
• (ii)Cause physical damage to the user or equipment during the exploitation.
• (iii)Tap information resident or transient in the equipment/network.
• (b)The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

• 14.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 15.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Warranty period of the supplied products shall be 2 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Buyer Added text based ATC clauses . Delivery period of 60 days includes Supply, installation, testing, co mmissioning of Goods and LD will be charged accordingly on total i n case of delay in any part.

• 2.L1 will be decided on total value wise i.e. Equipment + CAMC cost + Rate of Consumables for 1 years. Detailed breakup price of equip ment & accessories with CAMC price should be uploaded in pdf for mat with the financial bid. Rate of these consumable will be freeze for additional 03-year period after the initial one-year contract for f urther purchase.
• 3.The bidder must quote the price of the Equipment with one (1) ye ar of consumable reagents and Two (2) years Warranty & 8 years o f CAMC, which will be considered for determining the L1 bidder
• 4.Bidder must refer the list of consumable reagents required for One
• (1)year enclosed under Buyer Added Bid Specific ATC document a nd quote the rate accordingly & their price bifurcation must upload in Financial bid document.
• 5.Bidders must submit valid CDSCO License(s) / State Licensing Authority (SLA) License(s) applicable to the category/class of the M edical Device being offered
• 6.CAMC of the Medical Equipment whose CAMC rates is already spec ified in Contract document will be started automatically after compl etion of warranty period. Intimation regarding the initiation of CAM C can be given by both the parties. Performance Bank Guarantee d eposited if any by seller will be returned after receiving the fresh P BG of 5% of Equipment value for the specified CAMC duration.
• 7.Any common parameter displayed under additional specification p arameter will supersede the catalogue specification. Bidder to also comply the specifications displayed under additional specification p arameter and ATC document, if any, enclosed under Buyer added bid specific ATC.
• 8.Bidders must deposit the Earnest Money Deposit (EMD) online via NEFT/RTGS/internet banking to the following account and Bidder to indicate bid number and name of bidding entity in the transaction details filled at the time of on-line transfer. Bidder has to upload sc anned copy / proof of the Online Payment Transfer along with bid.- · Beneficiary Name: AIIMS Patna – TENDER RECEIPT · Bank Name & Branch : Axis Bank, Boring Road, Patna · IFS Code: UTIB0000387 · Account No: 926010024806257 · Account Type: Savings Account · Branch Code: 0387
• 9.Demonstration may be asked from the participated bidders during the technical evaluation stage on bidder's own cost.
• 10.Rejection of bids – i) Bid is incomplete or not submitted in prescri bed format. ii) If convicted earlier for fraudulent practice. iii) If furni shes any false/ misleading information.
• 11.Payment shall be made on receipt of the goods in satisfactory con dition and submission of bill with challan.
• 12.One Bid per Principal: A critical point is that in a particular tend er, only one bid is considered from a single principal. This means:-
• a)If a manufacturer submits a bid, the bids of its authorized dealer for the same item will not be considered and the Ea rnest Money Deposit (EMD) for the dealer’s bid will be retu rned.
• b)An agent cannot represent two different manufacturers or quote on their behalf in the same tender inquiry.
• c)A manufacturer can only authorize one agent / dealer to b id on its behalf.
• d)If related entities (e.g., holding company with multiple ma nufacturing units, sister concerns) submit multiple bids, all proposal may be disqualified.
• 13.Bid Specific OEM Certificate:- The OEM certificate, if submitted by the bidder, must be specific to this bid. It should clearly mention the Bid number and item name, and must also include the OEM’s of ficial contact details (email, phone number and address) to enable cross – verification of its authenticity by the procuring entity.
• 14.Common IP addresses: The received bids having matching/common IP address with either Bidder(s)/Seller(s) or Buyer, shall be summarily rejected and shall n ot be considered for further evaluation.
• 15.Penalty: The following Penalties shall be imposed at any stage, under this te nder for non-performance:
• a.Imposition of Liquidated Damage;
• b.Forfeiture of EMD/Performance Security;
• c.Termination of Contract;
• d.Blacklisting/Debarring of bidder 16.Termination: Without prejudice to Buyer’s right to notice adjustment by way of d iscount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to th e Seller, if the Seller:
• a.fails to comply with any material term in the Contract, or any part thereof within the stipulated Delivery Period;
• b.informs Buyer of its inability otherwise becomes apparen t that the Seller is unable to deliver the Materials or any pa rt thereof within the stipulated Delivery Period;
• c.fails to rectify any rejected defective Materials promptly;
• d.makes or becomes bankrupt, goes into liquidation;
• e.makes a general assignment for the benefit of creditors;
• f.A receiver is appointed for any substantial portion of pro perty owned by the Seller;
• g.has misrepresented to Buyer, acting on which misrepres entation Buyer has placed the purchase order on the seller.
• 17.Affidavit: "The successful bidder shall submit an affidavit on Rs. 100/- non-ju dicial stamp paper that it has not been blacklisted/debarred in past by any Government/Semi government / PSU and there is no vigilan ce/ CBI/any other case pending against the successful bidder/suppli er.” 18. “Dispute Resolution & Governing Law”: In the event of any dispute/difference, the Parties herein shal l endeavour to settle such dispute amicably. If the parties fail to settle their dispute/difference amicably wi thin 30 days, the matter may be referred by either party for r esolution of dispute through Mediation, in accordance with th e Mediation Act, 2023. The cost of Mediation shall be shared by the parties equally. The courts at Patna shall have exclusive jurisdiction on the is sues arising from this Contract.
• 19.Details to be Uploaded in the financial document:-
• (1)Detailed breakup price of quoted equipment, accessories, s pares, consumables, CMC etc. should be submitted in the pdf f ormat with the financial document.
• (2)The bidder must upload the price list (inclusive of GST) of al l the spare parts, accessories which are not covered under warr anty & CMC. These prices will be fixed for 5 years from the dat e of installation.
• (3)All the other items/accessories/consumables which are not mentioned in the price list as mentioned above will be assumed to be under warranty.
• (4)The item wise price justification of quoted items of same ma ke & model with at least two signed and attested supply order copies (without hidden price) of INI/Govt. Hospital/Govt. Institut ions should be submitted with the financial document.
• 20.Bidder / OEM has to give an undertaking that after expiry of warr anty period, it will provide Comprehensive Maintenance Service for next 8 years for the offered products at the rate not more than 5 % of contract price per annum. Buyer reserves the right to enter into a CMC agreement with the Successful Bidder / OEM after expiry of t he Warranty period at above mentioned rate and the payment for t he CMC charges would be made biannually after rendering of the C MC Services of the relevant CMC period. Performance Security of th e successful bidder shall be forfeited if it fails to accept the CMC co ntract when called upon by the buyer. CMC would include cost of E quipment with accessories/Spare parts except one time consumabl es (Upload the undertaking). The original Performance Security of c ontract will be returned only after submission and verification of A MC Performance Security for 5% of total CMC value valid up to CMC period plus 2 months (if there is no other claim). .

Buyer uploaded ATC document Click here to view the file.