Procurement of LED Light for Main Plant Switchyard AHP FGD and CHP Areas

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses Note: -MUNPL is registered with TReDS platform M1xchang

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• 1.Bidder must provide make and model of offered product.
• 2.Vendor must mention applicable GST rate and HSN code.
• 3.Vendor has to submit Stamped & Signed Technical Specifications, Bid docume nts (confirming compliance with all terms, conditions and specifications/ drawin gs of the Bidding Documents), failing which their bid shall be rejected.
• 4.PDI: PRE DESPATCH INSPECTION WILL BE CARRIED OUT AS PER APPROVED QU ALITY PLAN, DRAWINGS AND TECHNICAL DATA SHEET, BY NTPC RIO’S REPRESE NTATIVE AT MANUFACTURERS WORKS.
• 5.Guarantee/ Warranty: The Guarantee/ Warranty period is 3 years. The Guar antee/ Warranty Terms and Conditions shall be applicable to the material suppli ed against the PO. No separate Guarantee/ Warranty Certificate is required to b e submitted by the Supplier along with the material. The Guarantee/ Warranty t erms and condition shall be binding on the supplier.
• 6.Payment Terms: 100% Payment shall be made within 30 days after receipt a nd acceptance of material at site. One copy of Duly Signed and Stamped Origin als of all documents/certificates required as per Purchase Order must be given t o NTPC-Meja-MUNPL Store at the time of delivery of material, to avoid delay in P ayment Processing.
• 7.Eligibility for Participation: 1.Subject Tender is floated on Limited Tender (LT) basis and Vendors eligible to participate have been short-listed and approved by Competent Authority a s per “Works and Procurement Policy of NTPC”. Any other bidder(s) who is no t shortlisted /approved by Competent Authority for this bid shall not be consi dered and Bids of such bidder(s) shall be summarily rejected during Technica l Evaluation.
• 2.NTPC enlisted vendors for the Material Enlistment Group 82MEG-01 (LED L ights & Fixtures) can only participate in this tender 3.Other vendors shall not be considered for this tender , however if th ey are interested to participate, can do so in future tenders first by enlisting themselves for the respective product category (MEG). They shall have to vis it NTPC CPC website www.vendor.ntpc.co.in and submit online application ag ainst items/services (Material /Contract Enlistment Groups) of their choice. If they meet the criteria stipulated in the Qualifying Requirement, they shall be enlisted in line with the Terms and Conditions of enlistment. 4.All participating vendors shall submit their latest enlistment certificate issu ed to them with mention of AATO & EC values for the item category (MEG) or submit any other proof of their enlistment in which AATO & EC along with ME G is mentioned. Else vendors may also attach the mail sent to them by the C &M /buyer department for participation in this specific tender.
• 8.RISK PURCHASE: In the event of Supplier’s failure to supply the material of a cceptable quality in scheduled delivery period, MUNPL reserves the right to proc ure the materials from any other source at the Supplier’s risk and cost and the difference in cost shall be borne by the Supplier. Further, MUNPL shall retain the right of forfeiture of PBG and or any other action as deemed fit.
• 9.Vendor must provide latest Purchase Orders from NTPC/PSU/GOVT. /other in su pport of their quoted rates to proceed further.
• 10.Copy of GST, Pan Card, Cancelled Cheque and Bank EFT Mandate for SAP vend or code creation shall be furnished.
• 11.COMMON IP ADDRESSES: Bidders are advised that the GeM portal records a nd displays the IP addresses used by both Buyers and Bidders/Sellers during the bidding process. Bidders are therefore advised to ensure that bids are submitte d from secure and independent networks to maintain transparency and avoid re jection on account of common IP usage. For Item-wise Bids: In case multiple bids for the same item are submitted using a common IP addre ss, all such bids shall be summarily rejected and excluded from further evaluati on. However, submission of multiple bids from the same IP address shall be per missible if the bids pertain to different items. For Package-wise Bids: If multiple bids for the entire package are submitted using a common IP address , all such bids pertaining to that entire package shall be outrightly rejected and will not be considered for further evaluation. Under no circumstances shall the IP address of the buyer and the seller be the s ame. Any such instance shall be treated as a violation and will lead to disqualification of the bid.
• 12.Conflict of Interest: A bidder shall not have conflict of interest with other bid ders. Such conflict of interest can lead to anti-competitive practices to the detri ment of Employer's interests. A bidder may be considered to have a conflict of i nterest with one or more parties in this bid ding process, if:
• a.they directly or indirectly control, or are controlled by or are under common c ontrol of another entity; or
• b.they have the same legal representative/agent for purposes of their bids; or
• c.they have relationship with each other, directly or through common third part y(ies), that puts them in a position to have access to information about or influe nce on the bid of another Bidder; or
• d.Bidder and/or any of its allied entity(ies), which directly or indirectly control(s ) or is(are) controlled by or i s(are) under common control of another entity, has
• (ve)participate d as a consultant in the preparation of the design or technical s pecifications of the contract that is the subject of the tender; or
• e.Bidder participates in more than one bid in this bidding process.
• f.In cases of agents quoting on behalf of their principal manufacturers/service p roviders, one agent cannot represent two manufacturers/service providers or qu ote on their behalf in a particular tender enquiry. One manufacturer/service pro vider can also authorize only one agent. There can be only one bid from the foll owing:
• i.The principal manufacturer/service provider directly or through one Indian ag ent on his behalf; and ii. Indian/foreign agent on behalf of only one principal. For the purposes of this clause the term 'control' shall have the following meani ng: "Control" shall include the right to appoint majority of the directors or to control the management or policy decisions exercisable by a person or persons acting i ndividually or in concert, directly or indirectly, including by virtue of their share holding or management rights or shareholders' agreements or voting agreemen ts or in any other manner. Note: If two or more CPSEs/State PSEs participate in a tender, they will not be d eemed to fallunder the 'Conflict of Interest' provisions solely because they are u nder common control of Government of India/State Government. · This is a non- negotiable tender and any deviation on any condition(s) or technical specificatio n shall not be considered at our end.
• 13.Participation in this tender shall be deemed to comply with all tender requirem ent s and no separate “Nil Deviation Certificate” is required to be submitted by the bidder.
• 14.The Bidder along with its associate/ collaborators/ sub-contractors/sub-vendors / consultants/ service providers shall strictly adhere to the Policy for Debarment from Business Dealings and Fraud Prevention Policyof EMPLOYER/ BUYER displa yed on websitehttp://www.ntpctender.ntpc.co.inand shall immediately apprise E mployer/ BUYER about any fraud or suspected fraud as soon as it comes to their notice. If in terms of above policy, it is established that the bidder/his represent atives have committed any fraud while competing f or this contract then the bid shall be rejected and suitable action as per above policy shall be taken.
• 15.Documents Required for Vehicle Entry at NTPC-Meja: · Driving License · Registration Certificate · Vehicle Insurance · Vehicle Permit · Vehicle Fitness Certificate Note: Kindly advise the transporter to send the materials in any vehicle and its driver should be able to produce above documents at CISF Material Entry Gate. Also kindly advise the driver not to give any original dispatch documents at CISF gate, if sent by any supplier.
• 16.In case material is not sent by vehicle, it should be sent through speed post on ly to avoid usual returns by other courier partners. In case, vendor still sends m aterial through other courier partners, same shall carry the risk of returns.
• 17.EMD Instructions: The Bidder shall furnish, as part of its Bid, a Bid Security a mount: as given in gem bid EMD Details, deposited as EFT. Proof of e-payment of Bid Security, shall be submitted along with the bid. The Bid Security shall be ONLY in the form of Electronic Fund Transfer (EFT) only as per following details: BANK DETAILS: Beneficiary: Meja Urja Nigam Private Limited. Account No: 0012008700004587 Bank: Punjab National Bank, Branch: Civil Lines, Prayagraj (0012) IFSC Code: PUNB0001200 Upon successful e-payment of the Bid Security on the NTPC e-tender por tal/GeM, an e-receipt (clearly indicating the UTR number) shall be generated by the system, a copy of which is to be submitted by the bidder as a part of its bid, in the e-tendering portal/GeM, as a proof of e-payment of Bid Security.
• 18.PBG : In case of award of P.O., Vendor has to submit PBG of 5% of award value over a guarantee period excluding three months of PBG Claim period as per foll owing details: CONFIRMATION OF BGS (CONTRACT PERFORMANCE GUARANTEE) THRO UGH STRUCTURED FINANCIAL MESSAGING SYSTEM (SFMS)/SWIFT: While is suing the physical BGs, the Bidder’s Bank shall also send electronic message th rough secure SFMS (in case of BGs issued from within India) or SWIFT (in case o f BGs issued from outside India) to Employer’s Beneficiary Bank whose details a re provided herein below: Bank Name: PNB Branch: CIVIL LINES, BRANCH, ALLAHABAD Bank Address: CIVIL LINES, DISTT.ALLAHABAD. (0012) UTTAR PRADESH-212301 State: UTTAR PRADESH IFSC Code: PUNB0001200 Bidders are advised to ensure that the message is sent by their Bankers and th e Bidders must submit the reference details as part of the bid with the BG. PBG shall be submitted as per proforma attached below in “Buyer Added Bid Specific ATC”. For and On Behalf of MUNPL: Dy. Mgr. (C&M) NTPC MEJA, MUNPL, KOHDAR, PRAYAGRAJ, U.P-212301 monikasonkar@ntpc.co.in .

Buyer uploaded ATC document Click here to view the file.