ELECTRICIAN TRADE MACHINERIES

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C IMC SOCIETY OF ITI VAV . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of IMC SOCIETY OF ITI VAV A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Pre-dispatch inspection at Seller premises (Fee/Charges to be borne by the BUYER): Before dispatch, the goods will be inspected by Buyer / Consignee or their Authorized Representative or by Nominated External Inspection Agency (independently or jointly with Buyer or Consignee as decided by the Buyer) at Seller premises (or at designated place for inspection as declared / communicated by the seller) for their compliance to the contract specifications. Fee/Charges taken by the External inspection Agency and any external laboratories testing charges shall be borne by the Buyer. For in-house testing, the Sellers will provide necessary facilities free of cost. Seller shall notify the Buyer through e-mail about readiness of goods for pre-dispatch inspection and Buyer will notify the Seller about the Authorized Representative/ Nominated External Inspection Agency and the date for testing. The goods would be dispatched to consignee only after clearance in pre-dispatch inspection. Consignee's right of rejection as per GTC in respect of the goods finally received at his location shall in no way be limited or waived by reason of the goods having previously been inspected, tested and passed by Buyer/ Consignee or its Nominated External Inspection Agency prior to the goods' shipment. While bidding, the sellers should take into account 7 days for inspection from the date of email offering the goods for inspection. Any delay in inspection beyond 7 days shall be on the part of the buyer and shall be regularised without Liquidated Damages. When there is requirement of submission the advance sample, the seller shall inform the buyer promptly through emails about the date of submission of sample to the buyer nominated Inspection agency.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 15 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Buyer Added text based ATC clauses “The bidder must be required to supply all items/materials in accordance with the specifications mentione d in the ATC (Additional Terms & Conditions) of the bid.” This bid will be governed as per "Gujarat State Procurement Policy 2024" published by Industries and Mine s Department, Gujarat. * Bidders are advised to check clauses of Gujarat State Procurement Policy 2024 (like EMD Exemption, Star t-up related, Purchase Preference etc...) before participation. Clarification for EMD Exempted · MSE Required Udyam and NSIC/CSPO Certificate for particular item OR · Startup Required Startup Certificate of DPIIT, Udyam and NSIC/ CSPO Certificate for particular item as MS E OR · Sellers having Gem Verified Vendor Assessment for particular item OR · And other As per Clause 4A of Gujarat State Purchase Policy -2024 *ePBG Percentage (%) - As per Gujarat State Procurement Policy 2024: (Exempted- Enterprises Or Organiz ations Which Are Exempted From Paying EMD and Purchase up to Rs. 5 Lakh / 3% of order value -Enterpris es or Organizations Which Are Exempted from Paying EMD / 5% of order value - For all other enterprises) * In case of any conflict in the terms and conditions given in this bid in ATC, the Gujarat State Procurement Policy 2024 provisions shall prevail. However, if there is such an ATC which has no counterpart in the said policy, then the ATC shall prevail. * Turnover of the bidder The minimum average annual financial turnover or actual production of the bidder/ during the last three ye ars, ending on 31st March of the previous financial year, should be at least twice the bid value. (Bid Estimated value mentioned in bid document) Documentary evidence in the form of certified Audited B alance Sheets of relevant periods or a certificate from the Chartered Accountant/ Cost Accountant indicatin g the financial turnover or actual production details for the relevant period shall be uploaded with the bid. I n case the date of constitution / incorporation of the bidder is less than 3 year old, the average financial tur nover or actual production in respect of the completed financial years after the date of constitution shall b e taken into account for this criteria. * Warranty period of the supplied products shall be 03 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at co nsignee location. The seller should guarantee the rectification of goods in case of any break down during t he guarantee period. Seller should have well established Installation, Commissioning, Training, Troublesho oting and Maintenance Service group in INDIA for attending the after sales service. * The warranty provided by the bidder must be on site at consignee place. * Product must be supplied as per minimum specification requirement of Bid/corrigendum. Any deviated of fers will not be considered for further proceeding. * Self-Declaration of Non- Blacklisted/Debarred/ Banned The Bidder shall submit a self-declaration confirming that they are not bankrupt and have not been blacklis ted, debarred, or banned by any government authority (State or Central) or any public-sector organization. * Sample Inspection and Pre-Dispatch Inspection (PDI) shall be performed at a particular location in Gujara t Only. Note : Representation will be Accepted till Pre-Bid Meeting day only. *For any issues or assistance related to the tender, please contact at the following email ID and phone nu mber. Ø MAIL ID : iti-vav-ban@gujarat.gov.in Ø R R PRAJAPATI(MEMBER SECRETERY) - 9687755158 Ø C M PRAJAPATI (ASSISTANT STOREKEEPER) – 9727500082 Note : The Bidder has to upload Check list duly signed and stamp sample given in Buyer uploaded ATC doc ument) with necessary details and submit documents in relevant windo w on GeM as per check list * Mandatory Documents List

• 1.Annexure – A (Checklist)
• 2.Annexure -1 (Local Content Declaration) Note- In case the bidder is supplier and not OEM, then the above mentioned MII certificate should be given by the OEM in their letter head.
• 3.Annexure – 2 (Self Declaration regarding blacklisting, financial standing etc.)
• 4.Annexure – 3 (Service Centre Details)
• 5.EMD Deposit/ Udyam and NSIC/CSPO // Vendor Assessment / EMD Exemption Document as per Gujarat P rocurement Policy- 2024 point - 4 A (a to h) NSIC certificate must clearly highlight and indicate the concern ed product for which EMD exemption is claimed
• 6.Turnover Document as per bid requirement 7. 10 litter of oil at the time of installation must be given by agency. . .

Buyer uploaded ATC document Click here to view the file.