ROSUVASTATIN 10 MG TAB, DULOXETINE 30 MG TAB, TRYPSIN CHYMOTRYPSIN DICLOFENAC CHYMORAL FORTE D TAB, TENOFOVIR 300 MG TAB, DIGOXIN 0 POINT 25 MG TAB, COUGH LOZENGES, CARVEDILOL 12 POINT 5 MG TAB, TELM…

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses ECHS/MS/GeM/BOQ/RE-16/IFA/2026-27 TERMS AND CONDITION PROCUREMENT CELL MH GAYA

• 1.The above mention items will be supplied within the stipulated period failing which the order will be treat ed as cancelled with necessary incident will generated in gem.
• 2.The stores supplied under the contract shall be minimum 80% shelf life if the medicines are not consume d before 03 months date of expiry drug have to be replaced according to supply order.
• 3.Submit complete documents (Invoice- 02 copies, Warranty certificate 02 copies, stating (“ In cas e the supplied items are found defective/deteriorated/toxic/incomplete within shelf life, will be replaced by me free of cost”) on your firms letter pad, Contractors Bill – 02 Copies) dur ing delivery of the stores, incomplete documents and stores will be not accepted.
• 4.The invoice should contain details of batch No, MRP, date of Mfg, date of Expiry. · The tax invoice should contain all the details as per the G.O.I. guidelines regarding GST ta x invoice like – · Invoice No. · Date Of Invoice. · Supplier’s information ( Name , address, GSTIN, ARN). · Recipient’s information [Name, address, and GSTIN ( Deductors). · Description of goods/services. · Quantity of good/services. · HSN/SAC code. · Taxable value (Basic rate) · GST rate. · Total tax amount. · Place of supply. · Signature of supplier.
• 5.E-Way bills as per the GST guidelines may be enclosed with the tax invoice.
• 6.E-Invoice is mandatory if annual turnover of the supplier is more than Rs 5 crore.
• 7.LD for undelivered goods will be 0.5% of the cost of the item ordered per week or part thereof no t exceeding 10% of total contract value from the original date of delivery.
• 8.Vendor is liable for refund of excess payment to PCDA Patna if done erroneously.
• 9.Repeat order clause – The contract will have a Repeat Order Clause, wherein the Buyer can order upto 50% quantity of the items under the present contract within six months from the date of sup ply/successful completion of this contract, the cost, terms & conditions remaining the same. The bi dder is to confirm acceptance of this clause. It will be entirely the discretion of the Buyer to place t he Repeat order or not.
• 10.Vendors are requested to provide the sample of drug before opening of bids for revie w by DRUG REVIEW COMMITTEE to check the quality of the medicines. It is usually seen that the medicines received are of poor quality and unknown names/companies which c auses decreased patient satisfaction.
• 11.Vendors are hereby directed to produce both hard and soft copy of performance bank guarantee
• (PBG)of 5% in supply orders which are above 5 lakh rupees.
• 12.Vendors to provide valid drug license authorizing them to sell the drug/medicines.
• 13.Vendors participating the bids without fulfilling various terms and conditions will not be considere d and action will be taken against those violating the terms and condition.
• 14.Action will be taken against the vendors participated in the bids and failed to providing the quality medici nes on specified delivery dates of drugs and consumables according to bid.
• 15.After the bidding process it is proposed to carry out Price Agreement with vendor & this hos pital by accepting all terms & conditions, specification, delivery schedule, warranty clauses for period of 01 year and may be extended for 01 year accepting all terms and conditions, buy er satisfaction, No downward trend of prices.
• 16.Draft PA including terms and conditions is attached herewith.
• 17.The bidder should have an average annual financial turnover during the last three financial years, ending on 31 March of the previous financial year, of not less than 40% of the estimated annual value of the procu rement, as per audited financial statements duly authenticated by a Chartered Accountant.
• 18.Earnest Money Deposit (EMD) : As per provisions of DPM-2025, bidders are required to furnis h an EMD in hard copy, unless exempted under the rules. EMD not received within the stipulat ed time will render the bid liable for rejection. .

Buyer uploaded ATC document Click here to view the file.

• 4.Rate Contract Performance Security: Against all Purchase Orders placed by any buyer against the Rate Contract Catalogue, the seller would be required to furnish a performance security of 3 % of total contract value of the relevant Purchase Order as per GeM GTC.
• 5.Rate Contract The Purchase orders placed through the rate of this bid shall be placed by . The order shall be placed by buyer separately based on the requirement.
• 6.Rate Contract Tax and Duties Toll Tax/ Entry Tax/ Octroi Duty & Local Taxes. No separate payment would be made by the Buyer for Toll Taxes, Entry Taxes, Octroi duty and local Taxes, if any. The Seller should cater for these Taxes/ duties as part of Basic Rate quoted in the Bid.
• 7.Rate Contract Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.
• 8.Rate Contract Packing Material The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.Packing Material. The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.
• 9.Rate Contract Bidder's offer is liable to be rejected if they dont upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.
• 10.Rate Contract OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.
• 11.Rate Contract Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 12.Rate Contract ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.
• 13.Rate Contract Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.