Toner Cartridges / Ink Cartridges / Consumables For Printers

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Pre-dispatch inspection at Seller premises (Fee/Charges to be borne by the BUYER): Before dispatch, the goods will be inspected by Buyer / Consignee or their Authorized Representative or by Nominated External Inspection Agency (independently or jointly with Buyer or Consignee as decided by the Buyer) at Seller premises (or at designated place for inspection as declared / communicated by the seller) for their compliance to the contract specifications. Fee/Charges taken by the External inspection Agency and any external laboratories testing charges shall be borne by the Buyer. For in-house testing, the Sellers will provide necessary facilities free of cost. Seller shall notify the Buyer through e-mail about readiness of goods for pre-dispatch inspection and Buyer will notify the Seller about the Authorized Representative/ Nominated External Inspection Agency and the date for testing. The goods would be dispatched to consignee only after clearance in pre-dispatch inspection. Consignee's right of rejection as per GTC in respect of the goods finally received at his location shall in no way be limited or waived by reason of the goods having previously been inspected, tested and passed by Buyer/ Consignee or its Nominated External Inspection Agency prior to the goods' shipment. While bidding, the sellers should take into account 7 days for inspection from the date of email offering the goods for inspection. Any delay in inspection beyond 7 days shall be on the part of the buyer and shall be regularised without Liquidated Damages. When there is requirement of submission the advance sample, the seller shall inform the buyer promptly through emails about the date of submission of sample to the buyer nominated Inspection agency.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 15 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Buyer Added text based ATC clauses “The bidder must be required to supply all items/materials in accordance with th e minimum specifications mentioned in the ATC (Additional Terms & Conditions) of the bid.” Any deviated offers will not be considered for further proceeding. * This bid will be governed as per "Gujarat State Procurement Policy 2024" published by In dustries and Mines Department, Gujarat. * Bidders are advised to check clauses of Gujarat State Procurement Policy 2024 (like EMD Exemption, Start-up related, Purchase Preference etc...) before participation. * Clarification for EMD Exempted: · MSE Required Udyam and NSIC/CSPO Certificate for All concern item OR · Startup Required Startup Certificate of DPIIT, Udyam and NSIC/ CSPO Certificate fo r concern item as MSE OR · Sellers having Gem Verified Vendor Assessment for concern item OR And other As per Clause 4A of Gujarat State Purchase Policy -2024 (pg no. 06) · The bidder must submit a valid NSIC/CSPO Certificate or other eligible exemption d ocument as per applicable rules. The certificate/document must specifically mention and cover all the concerned items offered under the Bunch Bid. If any concerned ite m is not covered or specifically mentioned in the certificate/document, the bidder sh all not be eligible for EMD Exemption for the Bunch Bid. *EMD Submission: · The Bidder must submit the EMD in the form of an Account Payee Demand Draft ( DD) or Pay Order or Bank Guarantee (BG) in favour of “Account Officer, Director ate of Employment & Training, Gandhinagar.” · Bidder has to upload scanned copy of the Demand Draft/ Pay Order/Bank Guarant ee along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date. from banks approved by Finance Department, G ujarat. GR.No: FD/MSM/e-file/4/2025/2712/D.M.O. Date:01-04-2026 · Bank name GR pdf download link - https://drive.google.com/file/d/1hIdViZeB7TAlZ c0TCghif2Qp2dyvIIyz/view?usp=sharing *Security Deposit: · As per Gujarat State Procurement Policy 2024:- 3% of order value - Enterprises or Organizations Which Are Exempted from Paying EMD or 5% of order value - For all ot her enterprises · The Bidder must submit the Security Deposit in the form of an Account Payee Dem and Draft (DD) or Fixed Deposit Receipt or Bank Guarantee (BG) in favor of “Accou nt Officer, Directorate of Employment & Training, Gandhinagar .” from banks approved by Finance Department, Gujarat. GR.No: FD/MSM/e-file/4/2025/2712/D.M.O . Date:01-04-2026 within 15 days of award of contract. * Delivery of Items: · Staggered Delivery Schedule: The total delivery period for the contract shall b e 120 days. The successful Seller shall supply the goods in staggered lots as per the actual demand/indent issued by the respective Consignee(s) from time t o time during the delivery period. · The Seller shall not dispatch the entire ordered quantity in a single lot witho ut prior written confirmation/dispatch instructions from the concerned Consignee(s). · The Seller shall plan and complete all the above activities within the stipulated 12 0-day delivery period, and no additional time shall be allowed for Sample Inspection/ Approval, PDI, supply, installation, commissioning or demonstration, unless specifica lly approved by the Buyer in writing. · All Goods/Services offered through GeM shall be on a Free Delivery at Site basis, i nclusive of all loading and unloading charges. · The successful bidder shall be responsible for the safe and complete delivery of all awarded items/materials at the designated Consignee location(s) specified in the AT

• C.· Consignee locations are various ITIs all over state as per Buyer Added Bid Specific ATC attachment, and for detail address and contact please visit our website : Direct orate of Employment & Training | Labour, Skill Development & Employment Departm ent, Government of Gujarat *Liquidated Damages: · In case of delay in delivery, installation, commissioning and demonstration beyond the original or re-fixed delivery period, except in Force Majeure cases, the Buyer sha ll be entitled to recover LD @ 0.5% of the Contract Value of the delayed quantity per week or part thereof, subject to a maximum of 5% of the Total Contract Value. In cas e of Inordinate Delay, the maximum deduction shall be 10% of the Total Contract Va lue. Note: Inexcusable delay exceeding 25% of the stipulated Completion Period shall b e treated as Inordinate Delay. * Payment Authority and Payment Terms: · payment shall be released only after successful delivery, installation, demonstrati on, and acceptance of the supplied goods, subject to submission and verification of t he relevant documents: * Non-Compliance with Security Deposit, Sample Inspection and PDI Requirement s: · The successful bidder shall submit the required Security Deposit within 15 Days an d shall complete Sample Inspection/Approval and Pre-Dispatch Inspection (PDI) withi n the prescribed delivery schedule as specified in the GeM Contract/ATC. · Failure to submit the Security Deposit within the stipulated period, failure to submi t samples for inspection/approval, or failure to present the goods for PDI within the p rescribed time shall be treated as non-compliance with the Contract. · In such cases, the Buyer may take appropriate contractual action, including cancel lation of the Contract/Order, forfeiture of EMD/Security Deposit, imposition of applica ble Liquidated Damages/Penalty, Black listing/Debarring and other action as permiss ible under the applicable GeM GTC, Contract terms and Gujarat State Procurement P olicy. * Turnover of the bidder and OEM: · The minimum average annual financial turnover of the bidder and its OEM during t he last three years, ending on 31st March of the previous financial year, should be at least twice the bid value. (Bid Estimated value mentioned in bid document) Docu mentary evidence in the form of certificate from the Chartered Accountant/ Cost Acc ountant indicating the financial turnover for the relevant period shall be uploaded wi th the bid. In case the date of constitution / incorporation of the bidder and or OEM is less than 3 year old, the average financial turnover in respect of the completed fina ncial years after the date of constitution shall be taken into account for this criteria. * Service Centre – Gujarat: · The bidder/OEM shall have an established and functional service center in Gujarat for providing after-sales service, installation, commissioning, troubleshooting and m aintenance support. The bidder shall submit Service Centre Details (Annexure–3), in cluding address, contact person, telephone/mobile number and email ID. Preference /requirement for a service centre in Gujarat shall be as specified in the Bid/ATC. * Training, User Manual and Documentation: · The successful bidder shall provide necessary user training, operation and mainte nance training to the designated personnel of the Consignee, wherever applicable. T he Seller shall also provide user manuals, operation manuals, maintenance manuals , warranty documents, test certificates if applicable and other relevant technical doc umentation along with the supplied goods. * Warranty period: · * Warranty / Guarantee: The supplied Toner Cartridges shall carry a 01-year w arranty/guarantee from the date of final acceptance at the Consignee location. In case of any manufacturing defect, toner leakage, poor print quality or prem ature failure during the warranty period, the Seller shall replace the defective cartri dge free of cost within 07 days of intimation by the Buyer/Consignee. All replace ment and transportation costs shall be borne by the Seller. . The warranty provided by the bidder must be on site at consignee place. * Pre-Dispatch Inspection (PDI) shall be performed at any location in Gujarat Stat e Only decided by supplier. *Note: Representation will be accepted till Pre-Bid Meeting day only. *For any grievance redressal, issues, query, clarification or assistance related to the tender, bidders shall communicate only through the email ID and contact details specified below: Ø MAIL ID: topur-det@gujarat.gov.in Ø H.V. DOMADIA (Deputy Director) – 96389 75489 Ø A.G. Vyas (Technical Officer) – 78744 49306 Note: The Bidder has to upload Check list duly signed and stamp sample given in Buyer uploaded ATC document with necessary details and submit documents in r elevant window on GeM as per check list. * Mandatory Documents List with Instructions:
• 1.Annexure – A (Checklist) Note:- · In case the bidder is the OEM (Original Equipment Manufacturer), an OEM Declarat ion duly issued on the OEM’s official letterhead shall be submitted. · In case the bidder is an Authorized Dealer/Authorized Distributor, a valid OEM Auth orization Letter duly issued by the OEM on its official letterhead shall be submitted.
• (2). Annexure – 2 (Self Declaration regarding blacklisting, financial standing etc.) · The Bidder must submit a self-declaration (As per Annexure-2) confirming that the y are not bankrupt and have not been blacklisted, debarred, or banned by any gover nment authority (State or Central) or any public-sector organization.
• (3). Annexure – 3 (Service Centre Details)
• (4). EMD Deposit or Udyam and NSIC/CSPO or Vendor Assessment or Valid EMD E xemption Document as per Gujarat Procurement Policy- 2024 point - 4 A (a to h) · Note:-NSIC/CSPO or Vendor Assessment or Valid EMD Exemption certifica te must clearly highlight and indicate the each concerned product mention in bunch bid for which EMD exemption is claimed
• (5)Bidder Turnover and OEM Turnover Document as per bid requirement
• (6)Proof for Past Experience Document: Copies of relevant contracts and delivery acc eptance certificates like CRAC to be submitted along with bid in support of having supplied some quantity during each of the last three financial years for primary item.
• (7)Proof for Past Performance Document: Copies of relevant contracts (proving suppl y of cumulative order quantity in any one of the last three financial years) to be submitted along with bid in support of quantity supplied in the relevant Financial year for primary ite

m.

• (8)Land Border Certificate – To Be Uploaded Along with Bid .

Buyer uploaded ATC document Click here to view the file.