High Performance Computing Server

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Malicious Code Certificate: The seller should upload following certificate in the bid:-

• (a)This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :-
• (i)Inhibit the desires and designed function of the equipment.
• (ii)Cause physical damage to the user or equipment during the exploitation.
• (iii)Tap information resident or transient in the equipment/network.
• (b)The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

IT equipment shall be IPv6 ready from day one.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Non return of Hard Disk: As per Buyer organization’s Security Policy,Faulty Hard Disk of Servers/Desktop Computers/ Laptops etc. will not be returned back to the OEM/supplier against warranty replacement.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C The Registrar, IIIT- A . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of The Registrar, IIIT-A A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

• 11.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 12.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Buyer uploaded ATC document Click here to view the file.

Buyer Added text based ATC clauses Breach of Terms, Forfeiture, and Debarment / Blacklisting

• 1.Breach & Submission of Forged Documents: If the bidder/contractor breaches any terms of this tender/contract, fails to perform, supplies sub-standard work/products, or submits forged, fa ke or fabricated documents/certificates at any stage, the Institute shall have the right to cancel th e bid, terminate the contract immediately, and pursue appropriate legal action under applicable la ws.
• 2.Forfeiture of Security Deposits: Upon any such default, non-performance, or submission o f forged documents, the entire Bid Security (EMD) and/or Performance Security (PBG) submitted by the contractor shall be forfeited in full as pre-estimated damages, without prejudice to any other l egal remedies available to the Institute.
• 3.Debarment / Blacklisting: o Institutional Debarment: For breach of contract terms, submission of forged/false do cuments, or breach of the Code of Integrity (Rule 175 of GFRs), the firm shall be debarred/ blacklisted from participating in any procurement process of the Institute for a period not exceeding two (2) years. o Cross-Ministry / Extended Debarment: In cases involving conviction for fraud/corru ption or severe breach of integrity, the matter may be referred to the Ministry of Finance f or debarment across all Government Ministries/Departments for up to three (3) years as p er GFR Rule 151. o Allied Entities: Debarment shall automatically apply to all allied firms, successors, pa rtners, and Joint Venture constituents under common management or control.
• 4.Due Process & Principles of Natural Justice: o No debarment order shall be passed without serving a formal Show Cause Notice granti ng the bidder at least 14 days to submit a written representation, alongside an opportunit y for a personal hearing if requested. o Pending final decision under the Show Cause Notice, the Institute reserves the right to s uspend business dealings with the firm as an interim measure. Following categories of Sellers shall however, be exempted from furnishing Bid Security (EMD) :
• 1.Micro and Small Enterprises (MSEs) who are holding valid Udyam Registration and are manufacturer of the offered Product or Service (Primary Product / Service - in case of bunch bid with total value wise evaluation ) and give specific confirmation to this effect at the time of bid submission and claim EMD exemption and whose credentials are validated online through Udyam Registration website of Ministry of MSME and also t hrough supporting document uploaded during bidding process and validated by the Buyer.
• 2.Start-ups as recognized by Department for Promotion of Industry and Internal Trade (DPIIT), holding valid S tartup Recognition Certificate which is to be uploaded while bidding and claiming EMD exemption and to b e validated by the Buyer. Bidder to ensure that turnover for any of the financial years has not exceeded be yond limits prescribed in the certificate / Start Up scheme of DPIIT.
• 3.KVIC, ACASH, WDO, Coir Board, TRIFED and Kendriya Bhandar.
• 4.Sellers who have got their credentials verified through the process of Vendor Assessment by Vendor Asses sment Agencies for the Primary Product / Primary Service for which Bid / RA has been invited and holding v alid Vendor Assessment or Vendor Assessment Exemption Report / confirmation (Seller to upload VA repor t / VAE confirmation to be validated by the Buyer).
• 5.Sellers / Service Provider having annual turnover of INR 500 Crore or more, at least in one of the past thre e completed financial year(s)
• 6.Sellers / Service Providers holding valid BIS License for the Primary Product Category whose credentials are validated through BIS database and through uploaded supporting documents to be validated by the buyer.
• 7.Central / State PSUs.
• 8.Seller / Service Provider registered with designated Agency / Authority as specified in the bid document by the Buyer – such bidder shall have to upload scanned copy of relevant valid registration document in place of Bid Security document while bidding. Note: All specifications shall be governed by the Additional Terms and Conditions (ATC). In case of any di screpancy or inconsistency, the specifications mentioned in the ATC shall prevail. Bidders may please note that the received bids having matching IP address with other Bidder(s)/ Seller(s) s hall be outrightly rejected & shall not be considered for further evaluation. .

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address Store and Purchase Section Admin. West Wing IIIT Allahabad Jhalwa Prayagraj - 211015 .