COMPUTER AND PRINTER SPARES

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses ADDITIONAL TERMS & CONDITION FOR PROCUREMENT OF COMPUTER & PRINTER SPARES -61 NOS

• 1.LIQUIDATED DAMAGES :- If the bidder fails to deliver any or all of the G oods/Services within the original/re-fixed delivery period(s) specified in th e contract, the Buyer will be entitled to deduct/recover the Liquidated Da mages f or the delay, unless covered under Force Majeure conditions afor esaid, @ 0.5% of the contract value of delayed quantity per week or part o f the week of delayed period as pre-estimated damages not exceed 10% o f the contract value of delayed quantity without any controversy/dispute o f any s ort whatsoever.
• 2.ARBITRATION: - As per General Terms & conditions of GeM.
• 3.RISK PURCHASE CLAUSE: - In the event of failure of seller to deliver or dispatch the stores within the stipulated dates/period of the supply order / AT, or the event of breach of any of the terms and conditions of the AT, the buyer will have the right to purchase the subject store elsewhere at the ris k and cost of defaulting seller after giving a notice. The cost as per Risk Pu rchase exercise may be recovered from the bills pending with the buyer e ven against any other supplies outside this contract or even from the pend ing bills with any other Govt. Department/ Ministry. In the event of contrac t being cancelled for any breach committed and the purchase effecting re purchase of the subject store at the risk and cost of seller, the buyer is not bound to accept the lower offer of Benami or allied sister concern of the se ller.
• 4.RIGHT TO REJECTION: The store will be accepted after inspection and o nly if they are found up to the standard specification. The decision of the B SF shall be final as to the quality of the stores and shall be binding upon th e seller and in case of any of the stores supplied not being found as per sp ecification shall be liable to be rejected or replaced and any expenses or lo sses caused to the seller should be borne by the seller and ensured by the seller that stores supplied should be best in quality and free from all defec ts. The rejected stores must be removed by the sellers from the consignee ’s premises within 15 days from the date of the intimation about rejection at the risk and cost of the seller. The in-charge stores concerned will take r easonable view of such materials but in no case shall be responsible for an y loss, shortage, damage that may occur to it while it is in the premises of the consignee.
• 5.All Queries related to the Tender will be submitted on GeM Portal only.
• 6.BIDDER TURN OVER CRITERIA: The minimum average annual financia l turnover of the bidder during the last three years, ending on 31st March o f the previous financial year, should be for the year 2023-2024, 2024-202 5 and 2025-2026. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Acc ountant / Cost Accountant indicating the turnover details for the relevant p eriod shall be uploaded with the bid. In case the date of constitution/incorporation of the bidder is less than 3-year-old, the averag e turnover in respect of the completed financial years after the date of con stitution shall be taken into account for this criteria.
• 7.E- Bid will be evaluated on the basis of CVC guidelines issued vide Circul ar No. 03/01/12 (12.02.2006 CTE/ SPL(1)-2/161730 dated 13.01.2012.
• 8.Fall Clause: The following fall clause will form part of the contract place d on successful Bidder:
• (a)The price charged for the stores supplied under the contract by the Sell er shall in no event exceed the lowest prices at which the Seller sells the stores or offers to sell stores of identical description to any persons/Orga nization Including the purchaser or any department of the Central gover nment or any Department of the state government or any statutory und ertaking of the central or state Govt as the case may be during the perio d or till the performance of all supply Orders placed during the currency of the rate contract is completed.
• (b)If at any time, during the said period the Seller reduces the sale price , s ells or offers to sell such stores to any person/organization including the Buyer or any Dept. 20 / 34 t, of central Govt. or any Department of the S tate Government or any Statutory undertaking of the Central or state Go vernment as the case may be at a price lower than the price chargeable under the contract , he shall forthwith notify such reduction or sale or off er of sale to the Purchaser/Contracting Authority and the price payable u nder the contract for the stores of such reduction of sale or offer of the s ale shall stand correspondingly reduced. The above stipulation will, how ever, not apply to:-
• (i)Exports by the Seller.
• (ii)Sale of goods as original equipment at a price lower than the prices charged for normal replacement.
• (iii)Sale of goods such as drugs which have expiry dates.
• (iv)Sale of goods at lower price on or after the date of completion of sal e/placement of the order of goods by the authority concerned under the existing or previous Rate Contracts as also under any previous c ontracts entered into with the Central or State Govt. Depts, including their undertakings excluding joint sector companies an d/or private parties and bodies.
• (c)The Seller shall furnish the following certificate to the Paying Authority along with each bill for payment for supplies made against the Rate con tract- " We certify that there has been no reduction in sale price of the s tores of description identical to the stores supplied to the Government u nder the contract herein and such stores have not been offered/sold by me/us to any person organization including the purchaser or any depart ment of Central Government or any Department of a state Government or any Statutory Undertaking of the Central or state Government as the case may be up to the date of bill/the date of completion of supplies aga inst all supply orders placed during the currency of the Rate Contract at price e lower than the price charged to the government under the contr act except for quantity of stores categories under sub - clauses (i), (ii), (i ii) an d (iv) of sub - para ( b ) above.
• 9.Bidders will submit check list as per annexure –“A”.
• 10.Payment as per GeM Terms & Conditions.
• 11.Bidders will submit undertaking in token of acceptance of terms and conditions of the bid duly signed by the authorized signatory.
• 12.Bidders will upload copy of their GST Registration certificate, PAN, Aadhar card, ITR for AY 2025-26 during the participating in bid.
• 13.Brand Type:- Suitable Brand
• 14.Bidder should ensure mentioning of Bid No. and date in all the Undertakin g/Declaration and certificate submitted along with the bid. The documents should not be signed/dated before bid publishing date or after bid opening date failing which their bid shall be rejected.
• 15.Bidder will upload a self-certificate stating that is firm has not been bl ack listed by any government/ PSU agencies in recent past as per Appe ndix-'A'.
• 16.As per Public Procurement OM No.6/18/2019-PPD dated 23 July 2020, any bidder from a country which shares a land border with India will be eligible to bid any procurement whether of goods, service (including consu ltancy services and non-consultancy service) or works (including turnkey p rojects) only if the bidder is registered with the Competent Authority specif ied in Annex-I. Firm to submit declaration/ Certificate as per Appendix "B'
• 17.CONFLICT OF INTEREST: - The firm shall submit the declaration duly fil led up in all respect as per Appendix "C" on Firm Letterhead along with the bid documents failing which their bid shall be rejected.
• 18.Bidder Financial Standing:- The bidder should not be under liquidati on, court receivership or similar proceedings, should not be bankrupt. Bi dder to upload understanding to this effect with bid as per Appendix " D'.
• 19.Bidder will give an undertaking that their firm has not defaulted in the s upply of any contract issued by any Government Department in last 02 y ears in any consignee. If the undertaking found false/manipulative/mislea ding, the firm shall be blacklisted for 02 years from BSF as per Appendix -“E”.
• 20.Bidder will give an undertaking that their firm has never submitted fake/ forged/edited/misleading documents in any of the Government Departme nt in the last 02 years and their documents have never been found fake/f orged/edited/misleading by any government Department in the last 02 y ears as per Appendix-“F”.
• 21.Participated bidder is require to submit an undertaking alongwith bid d ocuments for non-submission of bid through cartel formation as per Appendix-“G”.
• 22.Disclaimers and rights of procuring entity:- The issue of the bid document does not imply that the procuring entity is bound to select IDs and it reserves the right without assigning any rea son to:
• (a)Reject any or all the Bids OR
• (b)Cancel the tender process; OR
• (c)Abandon the procurement of the goods; OR
• (d)Issue another tender for identical or similar Goods;
• (e)Reserve the right to accept or reject bids with any or all deviations.
• 23.Non-Return of Hard Disk:- During warranty period, if any Hard Disk ( mentioned at Item Number - 4 & 7 of Srl No. 24) becomes defective or ceases to function, it shall be replaced by the bidder/supplier without requiring the defective Hard Disk to be returned, due to security considerations.
• 24.Bidders participating in the bid to adhere the exact specifications of follo wing spares of Desktop Computers & Printers for quoting their price:- Item Nu mber Item Description Item Qu antity Unit of Measure Delivery Peri od (In numb er of days) 1 Mother board for desktop comp uter compatible with i5 10th Ge n 5 pieces 30 2 Processor Intel core i5 10th Gen (upto 4.3 GHz) 5 pieces 30 3 SMPS (compatible with mother Board) 5 pieces 30 4 NVMe SSD 256 GB 5 pieces 30 5 RAM DDR4 8GB (3600 MHz) 5 pieces 30 6 Internal DVD writer (Slim) for d esktop PC (Laptop type) 5 pieces 30 7 SSD 500 GB for desktop compu ters 10 pieces 30 8 Fuser Assembly for HP LaserJet M501dw 2 pieces 30 9 Pickup Roller for HP LaserJet M5 01dw 2 pieces 30 10 Fuser Assembly for HP LaserJet M202dw 2 pieces 30 11 SMPS for HP Prodesk 600 (Part No. 901765-003) 2 pieces 30 12 SMPS for Lenovo ThinkCentre M 92 2 pieces 30 13 SMPS for HP Elite 8000 5 pieces 30 14 System board for ThinkCentre M92 1 pieces 30 15 RAM DDR3 (8GB) 5 pieces 30 TOTAL 61 Annexure – A CHECK LIST FOR BIDDERS
• S.No Requirements to be checked before submissio n of the Bid. Submitted / Not Submitt ed (YES or NO)
• 1.Whether the bidder is either:
• (i)Original Equipment Manufacturer
• (ii)Authorized Dealer/Re-seller etc.
• (iii)If authorized Dealer/Re-seller then authorization certificate issued by OEM be submitted.
• 2.Minimum Average Turnover of the Bidder (Last 3 ye ars i.e. 2023-24, 2024-25 & 2025-26)
• 3.Minimum Average Turnover of the OEM (Last 3 year s i.e. 2023-24, 2024-25 & 2025-26)
• 4.Past experience (03 Years)
• 5.Past performance (30%)
• 6.Non blacklisting certificate as per Appendix-A attac hed with the bid.
• 7.Land Border sharing certificate as per Appendix-B attached with the bid.
• 8.Conflict of interest certificate as per Appendix-C att ached with the bid
• 9.Undertaking of Bidder Financial Standing as per App endix-D attached with the bid.
• 10.Undertaking for default in the supply of goods/servic es as per Appendix-E attached with the bid.
• 11.Undertaking for non-submission of fake/ forged/ edit ed/ misleading documents as per Appendix-F attac hed with the bid.
• 12.Undertaking for non-submission of bid through carte l formation as per Appendix-G attached with the bi

d.

• 13.Undertaking regarding acceptance of all terms and c onditions of the bid.
• 14.Guaranty /warranty certificate in respect of SSD.
• 15.Name and Complete Address of firm for corresponde nce with E-mail & contract Number
• 16.GST registration
• 17.PAN Card
• 18.Aadhar Card
• 19.ITR for Assessment Year 2025-26. Appendix-“A” NON-BLACKLISTING CERTIFICATE (On Firm’s Letter head) Bid No.__________________________ Date: ___________ To The Inspector General FTR HQ Border Security Force Gandhinagar, Pin Code-382045 Dear Sir, We, M/s ______________________________________________________ ___________ ____________________________ (firm name & address) are not blacklisted/under wa tch/suspended by any Govt dept., PSU, GeM or any Regulatory Authority of India for any kind of fraudulent activities in last two years. Yours Faithfully (Signature of authorized signatory of Bidder, with official seal). Appendix-‘B’ (To be in the Company letter head) Certificate regarding compliance of Ministry of Finance, Depart ment of Expenditure, Public Procurement Division Order No-F No-6/18 /2019-PPD date 23/07/2020 . I Certify that ……………………………………………… (Name of the Firm) is n ot covered by the definition of the bidder as mentioned in Annexure –III of MoF order No. 6/18//2019-PPD dated 23/07/2020 and is thus not required to be regist ered with the Competent Authority for this purpose. OR I certify that ……………………………………………………… (Name of the Firm) come s within the ambit of clauses mentioned in Annexure –III of MoF order No. 6/18/ /2019-PPD dated 23/07/2020 and for this purpose, it is registered with the Comp etent Authority. Valid registration certificate No………………………….. dated …… …………………… issued by ……………………………………. is enclosed. (Strike off the portion not applicable) Signature of tenderer :------------- -- Name of block letter : -------------- -- Name of firm :------------ --- Full address :- -------------- - Appendix-‘C’ DECLARATION IN RESPECT OF CONFLICT OF INTEREST 01 Name of firm Office ad dress of fi rm, Phon e No., Fax No & Ema il ID Firms work s Address as per Ven dor Registratio n , Phone No Fax No Email ID Type of Firm (Sole Proprie torship/ Part nership / Lim ited Liability Partnership/ Private Limit ed Company/ Public Limite d Company) CIN/ LLPI N of firm GST Regist ration No of the firm

(1)

(2)

(3)

(4)

(5)

• (6)02 Name of all Owne r(s) / Dir ector (s) of firm Father’s / Husband’ s name of all Owner s / Directo r (s) DIN Full residenti al Address Aadhar Card of owner / Director
• (s)of fir m be att ached Udyam Re gistration Certificate No., attach a copy

(1)

(2)

(3)

(4)

(5)

(6)

• 03.WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitt ed for the quoted item by any other Private Limited or Public Limited Company o r Limited Liability Partnership (LLP) or Partnership Firm or Proprietor Firm in whi ch any relative of any Director or Partner or Proprietor of Bidder Firm is Director , Partner or Proprietor. The work “relative’ is defined as under: - The companies Act, 2013 Sec 2(77) “relative” & “MOF Manual for Procur ement of Goods (Para 5.1.4) with reference to any person, means anyone who is related to another, if:-
• (i)they are member of a Hindu Undivided Family”
• (ii)they are husband and wife “ or
• (iii)One person is related to the other in such manner as prescribed be low:-
• (a)Mother including step-mother
• (b)Son including step-father
• (c)Son’s wife
• (d)Daughter
• (e)Daughter’s Husband
• (f)Brother including step-brother
• (g)Sister including step-sister
• 04.WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to “Conflict of Interest” of Tender No.__________________.
• 05.We hereby certify that our firm M/s __________________________ (firm na me) ______________ do not have any Conflict of Interest with other bidders for par ticular quoted item viz ____________________________ (Item name) We hereby decl are and confirm that the above information and particulars are true and correct. For _____________ (firm na me) Place: Date: Signature of Director / Partner / Proprietor / Authorized Signatory Name :_____________________ Designation _________________ (With official Stamp) Appendix-“D” FINANCIAL STANDING UNDERTAKING Bid No.__________________________ Date: ___________ To The Inspector General FTR HQ Border Security Force Gandhinagar, Pin Code-382045 Dear Sir, We, M/s ______________________________________________________ ___________ ____________________________ (firm name & address) hereby undertake that our fi rm is not under liquidation, court receivership or similar proceedings, not bankru pt. Yours Faithfully (Signature of authorized signatory of Bidder, with official seal). Appendix-“E” DEFAULT IN THE SUPPLY OF GOODS/SERVICES (On Firm’s Letter head) Bid No.__________________________ Date: ___________ To The Inspector General FTR HQ Border Security Force Gandhinagar, Pin Code-382045 Dear Sir, We, M/s ______________________________________________________ ___________ ____________________________ (firm name & address) are not defaulted in the supp ly of any contract issued by any Government Department in last 02 years in any consignee. If the undertaking found false/manipulative/misleading, the firm shall be blacklisted for 02 years from BSF. Yours Faithfully (Signature of authorized signatory of Bidder, with official seal). Appendix-“F” UNDERTAKING FOR NON SUBMISSION OF FAKE/FORGED/EDITED/MISLEA DING DOCUMENTS (On Firm’s Letter head) Bid No.__________________________ Date: ___________ To The Inspector General FTR HQ Border Security Force Gandhinagar, Pin Code-382045 Dear Sir, We, M/s ______________________________________________________ ___________ ____________________________ (firm name & address) has never submitted fake/for ged/edited/misleading documents in any of the Government Department in the l ast 02 years and their documents have never been found fake/forged/edited/mis leading by any government Department in the last 02 years Yours Faithfully (Signature of authorized signatory of Bidder, with official seal). Appendix-“G” UNDERTAKING FOR NON-SUBMISSION OF BID THROUGH CARTEL FORMATION (On Firm’s Letter head) Bid No.__________________________ Date: ___________ To The Inspector General FTR HQ Border Security Force Gandhinagar, Pin Code-382045 Dear Sir, We, M/s ______________________________________________________ ___________ ____________________________ (firm name & address) submit that we have not sub mit this Bid through cartel formation. Yours Faithfully (Signature of authorized signatory of Bidder, with official seal). .