Stationary Valve Regulated Lead Acid Batteries (V3) Conforming To IS 15549

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of RAO MPPTCL payable at Jabalpur . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

• 13.Buyback for Non PFMS / Non GPA Buyback for Non PFMS/Non GPA:
• 1.GST will apply on the value of buyback and separate invoice is to be prepared by Government buyer/Consignee for buyback items offline outside the GeM system. Vendor should work out input credit for that GST applicable on the buy back while quoting the product/services.
• 2.Input GST Credit consideration by seller- seller shall offer the prices in the bid by the total amount of new goods including GST- total amount of old goods quoted by the firm excluding GST. This is because GST charged by buyer on buy-back value will be available for full ITC (input tax credit) on the hands of bidder. Therefore, for the purpose of quoting in the bid and evaluation, value as quoted by the bidder (excluding any GST on buy back) as indicated in column G below will be considered. Illustrative examples for bidders are as under for understanding of the seller. Excel sheet for explanation to Buyback ATC S . n o Cost of Fresh Good
• (A)%age of GST on Fresh Good as considered by seller at the time of quote
• (B). GST Amount on Fresh Good
• (C)Cost of Buyba ck item
• (D)%age of GST on Buyback items
• (E)as fixed by buyer in the bid GST Amount on Buyback item (F) as applicable at the time of invoice by buyer Quote of the Bidder (G= {A+C- D}) 1 100 28 28 20 8 1.6 108 2 100 9 9 20 8 1.6 89 3 110 10 11 24 8 1.92 97 Seller after the award of the GeM contract, will indicate all column A to G which will not alter their quoted price indicated in Colum-G
• 3.Successful lowest bidder has to provide detailed cost break up of tendered items as well as buy back items separately after award of contract through email to the government buyer/consignee.
• 4.The seller of new item /service provider shall deposit the cost of invoiced buy back item with GST to the buyer for allowing seller to lift up the material from the buyer/consignee premise.
• 5.Transportation of buy back items from buyer premises shall be arranged by the seller itself without any extra cost.
• 6.Government Buyer organisation /consignee will issue invoice of buy back items to the seller at the cost of buyback to be indicated to the buyer by the seller offline after receipt of order. This in no case will modify the bid in any manner.
• 7.The seller will be entirely responsible for the safe disposal of old items without affecting the environment in any manner as per prevailing statutory rules and Act/ law of the land.
• 8.The seller may visit the site and inspect the condition of buy back item in advance before quoting for the bid.
• 9.Receipt of payment by the buyer for Old items and invoicing by buyer will be out of GeM portal.
• 10.Government Buyer will upload the details of old goods along with the bid in the corrigendum with minimum price.
• 11.If the minimum price (Optional) is indicated and sellers of new item who are not agreeing to take back the old item at equal to or above that minimum price should not participate in the bid.
• 12.In case they participate into the bid and afterwards indicates the price of old goods, less than the minimum price shown by Government Buyer in corrigendum, EMD of the bidder will be forfeited.
• 13.Item Details Consignee wise will be indicated in the corrigendum like -
• 1.Consignee wise
• 2.Item Description
• 3.Serial Number
• 4.Model
• 5.Brand
• 6.Year of manufacturing
• 7.Purchased on
• 8.Age
• 9.Size, Rating, Designation
• 10.Quantity
• 11.Min price (Optional)
• 12.Unit
• 13.Working Guidelines (/Functional/Non-Functional)
• 14.Remarks
• 14.The successful bidder shall remove the old goods from the premise of the Government buyer/consignee at the time of the supply, installation and commis-sioning of fresh goods. Seller will be entitled for payment only after removal of old goods from Government buyer/consignee/user’s premise and after supplying the fresh goods in terms of contract.
• 15.Note: This clause of ATC shall be operated by non PFMS; non GPA buyer i.e. all PSU working through their ERP and not integrated with GPA.

Buyer Added text based ATC clauses Additional Term and Conditions

• 1.Bidder should not be the officer/ employee or relative of MPPTCL. As per Section-2 [TT] of the Company Act 2013, the definition of relative is as follows: - A person shall be deemed to be a relative of another if: - [a] They are a member of a Hindu undivided family, or [b] They are husband and wife, or [c] The one is related to the other in the manner indicated below: - Sr. No. Company's Act 2013- Relatives 1 Father (including step-father) 2 Mother (including step-mother) 3 Son (including step-son) 4 Son's wife 5 Daughter 6 Daughter's husband 7 Brother (including step-Brothers) 8 Sister (including step-Sisters) In compliance to the above condition an Affidavit (on stamp worth Rs. 100/-) should invariably be upload by the bidder along with their bids. (Format of Affidavit to be submitted is given in Annexure for ready refe rence). Otherwise offer is liable to be rejected. After award of contract, successful bidder has ensured to submit the hard copy of Affidavit in original to th e buyer within 15 days of award of contract. Annexure [To be submitted/uploaded MANDATORILY by all the Bidders] (AFFIDAVIT DATE NOT BEFORE SEPTEMBER-2026) AFFIDAVIT (on Rs. 100 Stamp) I, ..................................................................... proprietor/ authorized signatory/owner of M/s .............. .................................................................. Place ............................ do solemnly affirm and stated that I/ W e am/ are not an officer/ employee or relative of MPPTCL. This information is true to the best of my knowledge and belief. In case if the above stated informati on is found false/ incorrect at any stage, MPPTCL shall have all right to take any action as per tender/ enqu iry including cancellation/ termination of contract placed on above referred firm without any liability on MP PTCL. ___________________________________________________________________________ Place: ........................ Date: ........................ Name of Firm ................................................. Signature of Proprietor/ authorized signatory/ Owner Seal of the firm .............................................. 1. 2. This bid is being invited by MPPTCL under the Non-PFMS / Non-GPA category. The procurement includes a Buyback component. Bidders must note that while the net contract value will be settled via GeM, the GS T and tax invoicing for the old/buyback material must be settled offline directly with the MPPTCL accounts/ stores department upon physical handover of the assets, in accordance with standard internal operating p rocedures. 1. 3. For the battery buyback component, the successful bidder shall pay 18% GST (under HSN 8548/8549) a nd 1% TCS (under Section 206C of the Income Tax Act) over and above their quoted buyback rate. Before being permitted to lift old batteries, the above-mentioned GST and TCS amount must compulsorily be paid by the seller as follows:
• i.Through DD in favor of RAO MPPTCL Jabalpur, or ii. If the seller agrees, it will be directly deducted from the bill. .
• 15.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 16.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Warranty period of the supplied products shall be 2 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 15 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

• 20.Past Project Experience The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e. current year and three previous financial years) as on opening of bid, as per following criteria:
• (i)Single order of at least 35% of estimated bid value; or
• (ii)Two orders of at least 20% each of estimated bid value; or
• (iii)Three orders of at least 15% each of estimated bid value. Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid value should meet this criterion