SPARES AND ACCESSORIES FOR CONVERTING QUADCOPTER FOR OFC CONTROL UPTO 10 KMS

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address 25 MADRAS, C/O 56 APO, PIN – 911425 VILLAGE – PONTAL POST – KERI DIST – RAJOURI STATE – JAMMU AND KASHMIR, PIN – 185151 .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Consortium: In case of Contracts, wherein the seller alone does not have necessary expertise, the seller can form consortium with other sellers for submission of the bid, with one of the consortium company as leader. However, each and every member of the consortium shall be equally responsible for the complete execution of the project contract. An undertaking to this effect is to be uploaded with bid.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall be provided in Buyer’s standard format only.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 1 year before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

IT equipment shall be IPv6 ready from day one.

Malicious Code Certificate: The seller should upload following certificate in the bid:-

• (a)This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :-
• (i)Inhibit the desires and designed function of the equipment.
• (ii)Cause physical damage to the user or equipment during the exploitation.
• (iii)Tap information resident or transient in the equipment/network.
• (b)The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Non return of Hard Disk: As per Buyer organization’s Security Policy,Faulty Hard Disk of Servers/Desktop Computers/ Laptops etc. will not be returned back to the OEM/supplier against warranty replacement.

Products supplied shall be nontoxic and harmless to health. In the case of toxic materials, Material Safety Data Sheet may be furnished along with the material.

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with BIS Registration for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)

Scope of supply includes Training: Number of employees to be trained 5 , Place for Training At our unit location and Duration of training 5 days.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): By product photos and videos through E-Mail only. Post Receipt Inspection at consignee site before acceptance of stores: At Consignee address

Testing of Sample: The testing of advance sample and bulk sample during PDI will be carried at the designated AHSP labs.When testing facilities are not available, the facilities of Govt labs/NABL/Accredited labs will be utilized. The testing charges outside the designated AHSP labs to be borne by seller's.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): Yes .

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

• 29.Purchase Preference (State) Bid reserved for MSE from the State of Bid Inviting Authority: Procurement under this bid is reserved for purchase from Micro and Small Enterprises from the State of Bid Inviting Authority having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal. If the bidder wants to avail themselves of the reservation benefit, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible to participate in this bid. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service, and Buyer will decide eligibility based on documentary evidence submitted, while evaluating the bid. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted.
• 30.Purchase Preference (State) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs from the State of Bid Inviting Authority having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry / State of Bid inviting authority. If the bidder wants to avail themselves of the Purchase preference, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide eligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. If L-1 is not an MSE and MSE Seller (s) has / have quoted price within L-1+ 15 % of margin of purchase preference /price band defined in relevant policy, such MSE Seller shall be given opportunity to match L-1 price and contract will be awarded for 15 percentage of total quantity. The buyers are advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted.
• 31.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 10 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 10 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Buyer Added text based ATC clauses ADDITIONAL TERMS & CONDITIONS (ATC) SECTION 1: ELIGIBILITY & MANDATORY TECHNICAL DOCUMENTATION To be submitted online in the Techni cal Bid. Non-submission of any document will result in immediate technical disqualification: 1.1. Past Performance: Documented proof (Work Order, Completion Certificate, or GeM CRAC) confirming s uccessful supply of similar FPV drones, tactical drone kits, or optical fiber tether/data transmission systems to Defence, Paramilitary, or Central/State Government sectors within the last one (01) years. 1.2. Financial Standing: Annual Turnover Certificates for the last one consecutive financial years ( FY 2025– 26) for both the OEM and the Bidder, certified by a Chartered Accountant (CA) with a valid UDIN. 1.3. OEM Authorization: A Tender-Specific Manufacturer’s Authorization Form (MAF) explicitly referencing t his unique GeM Bid Number, issued directly by the respective OEMs (Drone/Flight Controller OEM and Fiber Spool OEM). 1.4. Make in India (MII) Compliance: Local content percentage certificate on the OEM's official letterhead a s per Public Procurement (Preference to Make in India) Order (Class-I or Class-II local supplier). The Countr y of Origin must be explicitly stated as India. 1.5. Statutory Registrations: Valid copies of company PAN, GSTIN, and ISO 9001 (Quality Management) and ISO 14001 (Environmental Management) certifications for the manufacturing entities. SECTION 2: CYBER SECURITY & OPERATIONAL SAFETY (OPSEC) 2.1. Air-Gapped & Offline Operation: All components, hardware modules, and configuration software must function 100% offline without internet connections, cloud server routing, or remote data logging. 2.2. Wireless Restriction: No module shall possess active Wi-Fi or Bluetooth auto-sync capabilities that bro adcast telemetry data to unauthorized devices. 2.3. Detonation & Safety Switch Security: Safety switch arming mechanisms, dual toggle switch detonation interfaces, and multi-position switches must be fully isolated, shielded, and tested for 100% operational sa fety to prevent accidental triggering. SECTION 3: PRE-BID MEETING & PHYSICAL SAMPLE VERIFICATION 3.1. Mandatory Participation: Attendance at the scheduled Pre-Bid meeting is a mandatory prerequisite for technical responsiveness. Non-attendance will lead to summary technical rejection. 3.2. Physical Sample Verification: Bidders must present One (01) physical sample unit of the offered drone kit/tether assembly during the Pre-Bid meeting for technical evaluation, physical inspection, and functional verification (checking spool weight, exit nozzle construction, connector continuity, and zero-tension payout functionality). 3.3. Security Clearance (OPSEC): Email representative details (Name, Government Photo ID details, Firm Authorization Letter, Vehicle Registration) to dbhaduriya.909m@gov.in at least 48 hours prior to the meeting. Entry requires an original physical Government Photo ID. Laptops, camera-enabled smartphones, s martwatches, and USB devices are strictly prohibited within station premises. Carry paper hard copi es of technical brochures. SECTION 4: DELIVERY, INSPECTION, WARRANTY & SUPPORT 4.1. Delivery Location & Conditions: Direct delivery of 02 complete sets (factory-sealed condition) to the d esignated Consignee Location in J&K (Rajouri Sector). No intermediate transshipments or partial drops acc epted. 4.2. Board of Officers (BOO) Acceptance: Upon receipt, a formal Board of Officers (BOO) convened by the B uyer Unit will conduct 100% physical inspection, specification verification, and certification checks. Accept ance on the GeM portal (CRAC generation) will strictly be subject to successful approval and signing of BO O Proceedings. 4.3. Rejection & Replacement: If any component is found defective, non-functional, or non-compliant durin g BOO inspection, the vendor shall replace the defective item at their own cost within 07 to 10 working da ys. 4.4. Warranty Provisions: 02 Years Comprehensive On-Site OEM Replacement Warranty covering all electr onic, mechanical, optical, and structural parts from the date of BOO acceptance/CRAC generation. 4.5. Spare Parts Support: Guaranteed availability of spare spools, drone parts, and accessories for a minim um of 05 years. 4.6. Option Clause: The buyer reserves the right to increase or decrease the contract quantity up to 50% a t the time of contract placement or during execution with the consent of the service provider, in accordanc e with standard GeM guidelines. SECTION 5: SYSTEM COMPATIBILITY & INTEGRATION 5.1. Plug and Play Integration: All supplied parts and components must be fully convenient to assemble wi thout requiring any modifications, alterations, or changes to their physical characteristics, electrical param eters, or firmware configurations. 5.2. Complete System Functionality: All drone components, sub-assemblies, and accessories must exhibit complete inter-component compatibility, ensuring seamless physical and electronic integration to function reliably as an integrated, combat-ready operational system. .