Supply, Commissioning, Testing Etc. Of 2 Ton (min. ) Battery Operated Forklift

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of S P M CORPORATION OF INDIA LIMITED payable at Kolkata . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C S P M CORPORATION OF INDIA LIMITED . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidders can also submit the EMD with Banker’s Cheque in favour of S P M CORPORATION OF INDIA LIMITED payable at Kolkata . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name S P M CORPORATION OF INDIA LIMITED Account No. 40721855110 IFSC Code SBIN0000205 Bank Name State Bank of India Branch address New Alipore, Kolkata . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of S P M CORPORATION OF INDIA LIMITED payable at Kolkata . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of S P M CORPORATION OF INDIA LIMITED A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name S P M CORPORATION OF INDIA LIMITED Account No. 40721855110 IFSC Code SBIN0000205 Bank Name State Bank of India Branch address New Alipore, Kolkata . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract.

Buyer Added text based ATC clauses

• 1.Terms and Conditions: Kindly refer GIT and for additional terms and conditions as per the links given below: General Instruction to Tenderer (GIT): https://igmkolkata.spmcil.com/wp- content/uploads/2024/05/GIT.pdf General Conditions of Contract (GCC): https://igmkolkata.spmcil.com/wp-content/uploads/2024/05/ GCC.pdf
• 2.Delivery Period:
• a)The bidder is required to complete entire delivery process including FAT within Eight (8) weeks f rom the date of issue of Contract.
• b)The bidder is responsible for delivering the material and duly unloading the same at the General Store of India Government Mint, Kolkata (Contact: 033-2401-4132,33,34,35; Ext:336/326) after ta king necessary security clearance from CISF at the main gate of India Government Mint, Kolkata b y showing the driving licence, vehicle registration etc. and necessary documents like invoice, deliv ery challan, copy of Purchase Order, e-way bill, bank details in company letter head duly sealed & signed etc. are to be handed over to Store- in- charge.
• 3.Terms and Mode of payments: 100% payment will be done within 30 days from the date of issue of FAC and on production of all r equired documents by the supplier. (Acceptance means goods supplied in proper condition at Indi a Govt. Mint, Kolkata as well as meeting other terms and conditions of Purchase order).
• 4.Warranty:
• (a)The items along with all accessories supplied & installed under this contract shall be warranted against any type of defects arising due to design, faulty material, workmanship, poor packing and damage during transportation and unloading/shifting/lifting, storage and for trouble free operation .
• (b)The Warranty shall remain valid for a period of One (01) year from the date of acceptance by the user department of India Govt. Mint, Kolkata. and shall include repairing and replaci ng of defective parts, workmanship and services, required operational and maintenance support s ervices at free cost, which are essentially required to put the entire system in normal operation.
• (c)The firm will have to give warranty that the goods supplied under this contract are new, of the r ecent models and incorporate all recent improvements in design and materials unless provided ot herwise in the contract.
• (d)In case of any claim arising out of this warranty, India Govt. Mint shall promptly notify the same in writing to the supplier. Upon receipt of such notice, the supplier shall within a period of maximu m 10 days to repair or replace the defective goods or services or part thereof at the ultimate desti nation without any cost to India Government Mint, Kolkata.
• (f)If the supplier, having been notified, fails to rectify/ replace the defect(s) within the period as m entioned in para (b) above, India Govt. Mint, Kolkata may proceed to take such remedial action(s) as deemed fit by India Govt. Mint, Kolkata at the risk and expense of the supplier and without prej udice to other contractual rights and remedies, which India Govt. Mint, Kolkata may have against t he supplier.
• 5.Replacement: If the items delivered are rejected for any reasons, the firm has to lift & replace the same at their c ost and risk.
• 6.Transportation of Domestic Goods: To be borne by the supplier duly unloaded at the General store of India Govt. Mint, Kolkata.
• 7.Packing: Materials should be suitably packed. The packing should be weather proof and should be made wa ter proof to prevent damage during transit. The supplier will also be responsible for unloading and stacking at India Government Mint, Kolkata Store as per instruction of competent authority.
• 8.Insurance: The supplier shall make arrangements for insuring the goods and services against loss or damage, incidental to manufacture or acquisition, transportation, storage and delivery. The Supplier shall b e responsible till the entire goods contracted for arrive in good condition at destination. The transit risk in this respect shall be covered by the supplier by getting the goods duly insured. The insuran ce cover shall be obtained by the supplier in its own name not in the name of India Government Mi nt, Kolkata or its consignee. For details please refer to clause 12 of General Conditions of Contract
• (GCC).
• 9.Quantum of LD: If the supplier fails to deliver any or all of the goods or fails to perform the services within the time frame(s) incorporated in the contract, India Govt. Mint, Kolkata shall, without prejudice to other rig hts and remedies available to India Govt. Mint, Kolkata under the contract, deduct from the contra ct price, as liquidated damages, a sum equivalent to the 0.5% of the delivered price of the delaye d goods and/ or services for each week of delay or part thereof until actual delivery or performanc e, subject to a maximum deduction of the 10% of the delayed goods’ or services’ contract price(s).
• 10.The total cost inclusive of all as cited above on FOR India Govt. Mint, Kolkata (W.B) basis shoul d be indicated clearly both in words and figures in the price bid.
• 11.Documentary evidence to be submitted towards PAN & GST Registration Certificate.
• 12.Participating Bidder must submit sealed and signed copy of entire GeM bid document includin g the Technical Specification. Also the participating bidder must submit sealed & signed Annexure I in their letter head & checklist attached under Technical Specification.
• 13.All the supporting documents submitted along with this bid should be signed and sealed by th e authorized signatory of the firm mandatorily. The bid document shall not contain any erasure or overwriting, except as necessary to correct any error made by the tenderer and, if there is any suc h correction; the same shall be initialled by the person(s) signing the tender.
• 14.The supplier has to provide GeM invoice during submission of bill for payment.
• 15.Price Schedule: While quoting the price through GeM portal, the detailed price breakup along with GST percentage must be mentioned and attached as pdf in the document attachment optio n of price bid mandatorily. Do not upload financial documents related to financial standings like audited balance sheets in the document attachment field of price bid, attach only the detailed pric e breakup of the quotation as mentioned above. Detailed price breakup of the quotation must be i n the format as attached in the end of this bid document. Price to be mentioned only in price bid not in Techno commercial bid or any other place. If it is me ntioned any other part other than price bid, the offer will be rejected.
• 16.Qualification/Eligibility Criteria: The bidder firm should meet following eligibility criteria to qualify:-
• (a)For MSE/Start-up firm: Capability - Equipment & Manufacturing Facilities: The bidder firm should have capability to manufacture and supply of “Battery Operated Forklifts”.
• (b)For other firm - Experience and past performance: The bidder firm may be Manufacturer /Proven supplier/Authorized dealer or distributor of “Battery Operated Forklifts” or bidder may participate with manufacturing authorization form (issued by manufacturer of tendered item). Note:
• (i)In support of the Capability, the bidder has to submit copy of supporting documents i.e: details of equipment and manufacturing facilities, engineers/managers details, number of skilled labors a vailable, SOP of Manufacturing Process, quality control systems, annual production capacity etc.
• (ii)For verifying the capability/capacity, India Government Mint, Kolkata reserves the right to depu te its authorised representatives at the worksites of the bidder. In the event, the firm is found not having capability/capacity, their offer is liable to be rejected.
• D.Applicability of Special Cases:
• i.Authorized Representatives: Bids of bidders quoting as authorised representative of a principal manufacturer would also be co nsidered to be qualified, provided: i) their principal manufacturer meets all the criteria above with out exemption, and ii) the principal manufacturer furnishes a legally enforceable tender-specific a uthorisation in the prescribed form assuring full guarantee and warranty obligations as per the general and special conditions of contract; and iii) the bidder himself should have been associated , as authorised representative of the same or other Principal Manufacturer for same set of services as in present bid (supply, installation, satisfactorily commissioning, after sales service as the case may be) for same or similar product for past three years ending on 31.03.2026. ii. For Existing Successful Past Suppliers : In case the bidder (manufacturer or principal of authorised representative) who is a successful pas t supplier of ‘Tungsten Carbide Collars’ in at least one of the recent past three procurements (with in SPMCIL/ BRBNMPL/BNPMIPL), who do not meet any or more of requirements above, would also b e considered to be qualified in view of their proven credentials, for the maximum quantity supplie d by them in such recent past to any units of SPMCIL. (This clause is not applicable for Security Ite ms as notified by Government of India from time to time.) iii. Joint Ventures and Holding Companies : Credentials of the partners of Joint ventures cannot be clubbed for the purpose of compliance of Q ualification criteria in supply of Goods/Equipment, and each partner must comply with all the Quali fication criteria independently. However, for the purpose of qualifying the Financial Standing Criter ia, the Financial Standing credentials of a Holding Company can be clubbed with only one of the fu lly owned subsidiary bidding company, with appropriate legal documents proving such ownership.
• 17.MSME & Make in India Status: In case any bidder is submitting their bid as MSME and/or MII, the firm must be registered as a MS ME & MII in GeM portal and Self-declaration along with documentary evidence in this regard must be submitted declaring that their MSME & MII status is updated in GeM portal also. In further evalu ation stage if it is found that the firm is not registered as MSME and/or MII in GeM, but MSME certif icate and/or MII declaration is submitted along with the bid, no exemption will be given and their o ffer may be rejected.
• 18.Price Preference for MSE: Being a Non-Split-able or non-dividable bid, the MSE quoting price within price band L1 + 15% will be awarded full/complete supply of total tendered value provided they agree to match the L1 price , considering spirit of policy for enhancing the Govt. procurement from MSE.
• 19.Eligible Goods and Services (Origin of Goods & Services):
• (i)All goods and services to be supplied and provided for the contract shall have the origin in India or in the countries with which the Government of India has trade relations.
• (ii)The word "origin" incorporated in this clause means the place from where the goods are mines, cultivated, grown, manufactured, produced or processed or from where the service are arranged.
• 20.Special Condition: Supplier should file the returns pertaining to TCS (Section 206C (1H) for T CS collected, in the time and provide the TCS certificate to IGMK. In case of any Credit loss to IGMK by way of their failure to files Returns and provide TCS certificate in time, India Government Mint, Kolkata reserves the right to recover the amount equivalent to TCS paid along with applicable inte rest from the payment of further supplies.
• 21.GST Return: Supplier should file the GST return for outward supplies in time. In case of any loss to India Govern ment Mint, Kolkata by way of their failure to files GST Returns in time India Government Mint, Kolk ata reserves the right to withhold the payment of GST for further supplies till production of eviden ce. Any liability which will occurred on account of non - compliance of e-way bill, GST provision or any other applicable law will be borne by supplier.
• 22.Consignee: Chief General Manager, India Government Mint, Alipore, Kolkata, West Bengal, Pin – 700053. On the consignment please mention the following details: Order No: Packing No: Net Weight: Gross Wei ght:
• 23.Resolution of Disputes: If dispute or difference of any kind shall arise between India Government Mint, Kolkata and the sup plier in connection with or relating the contract, the parties shall make every effort to resolve the s ame amicably by mutual consultations. If the parties fail to resolve their dispute or difference by s uch mutual consultation within 21 days of its occurrence, then, depending on the position of the c ase, either the purchaser or the supplier shall give notice to the other party of its intention to com mence arbitration. When the contract is with domestic supplier, the applicable arbitration procedu re will be as per Indian Arbitration and Conciliation Act, 1996 as amended by Arbitration and Conci liation (Amendment) Act, 2015 and 2021. Mode of settlement of such contractual disputes/ differe nces shall be through Arbitration, to the India International Arbitration Centre.
• 24.Risk Purchase Clause:
• (a)If the supplier after submission of tender and due acceptance of the same, i.e., after notificatio n of award of contract fails to abide by the terms and conditions of these tender documents, or fail s to supply the deliverables as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to:
• (i)Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier.
• (b)Supplier has to abide by all the terms and conditions of tender.
• (c)In case of procurement through alternative sources and if procurement price is lower, no benefi t on this account will be passed on to the supplier.
• 25.Quality Control Requirements: Quality of Goods: Free from all technical defects, in compliance with our Technical Specification
• i)Goods/service supplied not in conformity with tender specification will be treated as goods/servi ce not supplied at all and supplier shall take supplied material not confirming to order specification back within 15 days. Goods/service shall be delivered by the supplier in accordance with the terms and conditions specified in the contract failing which expenses of keeping goods at purchaser's pr emises may be levied on supplier. ii) Delivery date will be calculated from the date goods/services are received in acceptable quality in accordance with technical specification.
• 26.EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the relevant c ategory as per bid document. Under MSE category, only manufacturers for goods are eligible for e xemption from EMD. Traders are excluded from the purview of this Policy. Traders have to submit valid EMD along with the bid, otherwise their offer will be rejected. · Only those bidders who themselves are the Manufacturers and have valid MSE certific ate for category relevant to this tender can avail EMD exemption. · Bidders seeking EMD exemption, must submit valid supporting document. · Other Bidders who are sellers of the item have to submit valid EMD along with the bid, otherwise their offer shall be rejected. · Bidders submitting MSE Certificates registered for “TRADING” & “SERVICES” categori es have to submit EMD along with the bid, otherwise their offer shall be rejected.
• 27.Anti-Bribery Management System (ABMS): By participating in this tender, the suppliers/Vendors/ Contractors are deemed to have undertaken that the y shall not give or take, any financial or non-financial bribe, to or from anyone during the t ender or during the execution of the contract thereafter and if they notice any such incident happening, they shall report it to Vigilance.
• 28.All safety and security of the workmen is the sole responsibility of the awarded firm itself and i n case of any unwanted incidents India Government Mint, Kolkata authorities would not be liable u nder any circumstances. 29.