Entry And Mid Level Desktop Computer

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

• 2.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 3.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.
• 4.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

• 6.Rate Contract Performance Security: Against all Purchase Orders placed by any buyer against the Rate Contract Catalogue, the seller would be required to furnish a performance security of 3 % of total contract value of the relevant Purchase Order as per GeM GTC.
• 7.Rate Contract The Purchase orders placed through the rate of this bid shall be placed by . The order shall be placed by buyer separately based on the requirement.
• 8.Rate Contract Tax and Duties Toll Tax/ Entry Tax/ Octroi Duty & Local Taxes. No separate payment would be made by the Buyer for Toll Taxes, Entry Taxes, Octroi duty and local Taxes, if any. The Seller should cater for these Taxes/ duties as part of Basic Rate quoted in the Bid.
• 9.Rate Contract Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.
• 10.Rate Contract Packing Material The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.Packing Material. The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.

Buyer Added text based ATC clauses ADDITIONAL TERMS AND CONDITION

• 1.The Bidder must have a Registered Office, Functional Branch Office, or Authorised Service Centre operating in the state of West Bengal, prefe rably within Kolkata / KMDA jurisdiction. Mandatory Documentary Evidence: To substantiate this local presence, the bidder must upload any of the following valid documents along with their technical bid:
• a.Valid Trade License issued by a local municipal corporation/authority in West Bengal.
• b.GSTIN Registration Certificate indicating a registered principal place of business in We st Bengal.
• c.Official OEM Declaration confirming the address, infrastructure, and contract details of the dedicated authorised service network in Kolkata/West Bengal. The bidder must submit a clear communication and service delivery modality detailing the loca l office address, active toll-free/landline numbers, and the contact credentials of designated servic e engineers assigned to ensure minimal system downtime.
• 2.Non-return of Hard Disk: As per Buyer’s organisation security policy, faulty hard Disk of serve rs/Desktop Computers/ Laptops, etc. will not be returned back to the OEM/supplier against warrant y replacement.
• 3.Hardware Integrity: The bidder must submit a formal OEM authorization and declaration verifying that all internal components, parts, and accessories supplied in the desktop computers are entirely genuine, br and new, and completely free of refurbished elements.
• 4.System Branding: The official brand logo or trademark of the OEM must be permanently embossed/mol ded directly onto the desktop chassis, motherboard, keyboard, and mouse. Adhesive stickers or temporary product labels will not be accepted during inspection.
• 5.Physical Verification: Inspection of the computing hardware will be conducted at the consignee site up on delivery in the presence of the bidder’s representative. The bidder retains complete liability for any tran sit damages incurred prior to delivery acceptance.
• 6.Non-Blacklisting Affidavit: A self-declaration on the firm's official letterhead confirming they have not been blacklisted or debarred by any Central/State Government department or PSU.
• 7.Onsite Delivery: The seller must deliver all 4 desktop units in completely seal ed, original company packaging to the designated delivery address.
• 8.Zero Cost Installation: Installation, deployment of the OS, testing of peri pheral ports, network/internet configuration, and full commissioning must be completed by the seller’s certified engineer within 7 calendar days of physical delivery.
• 9.Turnkey Setup: No additional charges for cabling, peripheral configuratio n, or basic deployment will be entertained. .