Custom Bid For Services - Design, Supply, Installation, Testing, Commissioning And Operational Support Of An Integrated Bio Enzymatic Odour Control System With Automated Sprinkler Or Misting Applicat…

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 3 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Products supplied shall be nontoxic and harmless to health. In the case of toxic materials, Material Safety Data Sheet may be furnished along with the material.

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

• 11.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of GUWAHATI MUNICIPAL CORPORATION payable at PANBAZAR 781001 . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C GUWAHATI MUNICIPAL CORPORATION . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of GUWAHATI MUNICIPAL CORPORATION payable at PANBAZAR 781001 . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of GUWAHATI MUNICIPAL CORPORATION A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses Terms and Conditions

• 1.Payment Schedule: Sl. No Milestone Timeline / Frequenc y Payment % Paymen t (₹) Notes 1 Agreement o r Work Order Within 30 days 10.0% Mobilization payme nt after execution o f Agreement and su bmission of require d contractual docu ments. 2 Preliminary w orks/readines s + design su bmission + w ork plan Within 30 days 30.0% Apply individually/s eparately for each s ite/location. 3 Supply of sys tems/equipm ent and satisf actory comm encement of i nstallation Within 90 days 30.0% Apply individually/s eparately for each s ite/location. 4 Complete ins tallation and commissionin g Within 180 days 30.0% Apply individually/s eparately for each s ite/location. TOTAL 100.0% O&M services for each respective site shall commence from the 13th month following completion of the initial 12-month implementation period for that site and shall continue until the expiry of th e contract period. Payment for O&M services shall be made annually, upon satisfactory completio n of the respective year's O&M services and certification by the competent authority, subject to ful filment of the contractual obligations and submission of the requisite bills and supporting docume nts.
• 2.Compliance with Labour Laws and Payment of Manpower: The successful bidder/Service Provider shall be solely responsible for the recruitment, engagement, supervision and payment of all manpower deployed for execution of the work.The Service Provider shall ensure that all deploy ed manpower is paid not less than the minimum wages or remuneration prescribed under applicab le Central/State labour laws, rules, notifications and orders, as amended from time to time.
• 3.Penalty: Penalties shall be imposed as prescribed under the Service Level Agreement (SLA) for ming part of the Tender Document/Contract.
• 4.Compliance with Solid Waste Management Rules, 2026 : The Successful Bidder/Service Pr ovider shall strictly comply with the Solid Waste Management Rules, 2026, as amended from time to time, and all applicable directions, guidelines, notifications and instructions issued by the MoEF CC, CPCB, Pollution Control Board/PCC, Government of Assam etc.Any environmental compensatio n, penalty, damage, loss or liability arising due to the Service Provider's non-compliance with the a pplicable provisions of the Solid Waste Management Rules, 2026 or directions of the competent au thorities shall be recoverable from the Service Provider, without prejudice to any other contractual or legal action available to GMC.The Service Provider shall also comply with any amendments, sub stitutions or new rules relating to solid waste management that come into force during the contrac t period. 5. 5. Statutory Tax Compliance: As per the Executive Order of the Finance (Taxation) Department, Government of Assam, dated 19-12-2025, submission of a Self-Underta king on Statutory Tax Compliance is mandatory.All bidders shall upload Annexure-A ( for new bids), duly filled in, signed and stamped, along with their bid on GeM. The bid der shall confirm that all statutory taxes, cess, duties and levies payable to Local Aut horities, the State Government and the Central Government have been paid up to th edate of bid submission. The bidder shall further undertake to discharge all future st atutory liabilities arising during the contract period and shall keep the Procuring Entit y fully indemnified against any such liability.Any outstanding statutory demand, if ap plicable, shall be disclosed in the undertaking. Any reduction in GST/taxes after awar d of the Contract shall be passed on to the Procuring Entity in accordance with applic able law and GeM conditions.Non-submission, incomplete submission or submission o f a false declaration shall render the bid non-responsive and liable for rejection at the technical evaluation stage. In case any false or misleading information is detected aft er award of the Contract, the Contract shall be liable for termination and risk purchas e in accordance with GeM terms and the said Executive Order.
• 6.Integral Bid Documents and Instructions to Bidders: The Scope of Work, Pre-Qualifi cation Criteria (PQC), Price Break-up/Financial Bid Format, and Additional Terms & Co nditions (ATC), along with all other schedules, annexures, forms and documents form ing part of the Bid Document, shall be deemed to be integral and inseparable parts o f the Tender Document. Bidders are advised to carefully read and fully understand th e complete Bid Document and all allied documents/attachments, including the Scope of Work, eligibility requirements, evaluation criteria, financial bid requirements, contr actual conditions and ATC, before submitting their bids. Bidders shall ensure that thei r bids are prepared and submitted strictly in accordance with all the requirements, co nditions, formats and instructions contained in the Bid Document and its allied attach ments. Any deviation, omission or non-compliance with the prescribed requirements may render the bid liable for rejection/disqualification, as per the provisions of the Bi d Document and the applicable procurement rules. .

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address Belortol dumpsites and plant area three RTS-cum-MRF sites (Purobi Dairy, Fancy Bazar, Adabari) four transfer stations (Chabipool, Bhangagarh, Nursery, Patharquary) Guwahati Assam .