Procurement of Spares for Single Pole SF6 CB and BM type EDF SK

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses

• 1.Proprietary Item The item being procured is of the specific make and model detailed in the attached Specification Document. The approved OEM of the item is “M/S Hitachi Energy India Limited”.
• 2.Eligibility of Bidders
• a)Only the following entities shall be eligible to participate: The OEM; or The OEM's wholly owned Indian subsidiary; or An authorized channel partner having bid specific authorization from the OEM/its wholly owned Indian subsidiary.
• b)Where the bid is submitted by an authorized channel partner, a bid-specific authorization certificate issued by the OEM or its wholly owned Indian subsidiary shall be submitted along with the bid, failing which the bid shall be summarily rejected.
• c)Where a wholly owned Indian subsidiary participates directly or authorizes a channel partner, documentary evidence/undertaking issued by the OEM confirming its wholly owned subsidiary status shall be submitted along with the bid. Failure to submit such confirmation shall render the bid liable for rejection. Submission of false or misleading declarations may invite appropriate action.
• 3.Simultaneous Participation In the tender, either the OEM/ its wholly owned Indian subsidiary or its authorized channel partner(s) can be considered as valid bidders. In case where the OEM/ its wholly owned Indian subsidiary has submitted bid, bid(s) of authorized channel partner(s) will not be considered.
• 4.Compliance with Specifications The offered item shall strictly conform to the specifications provided in the Specification Document. Any deviation from the prescribed make, model or specifications may render the offer liable for rejection.

• a)The bidder shall submit a declaration along with the bid confirming that the OEM/wholly owned Indian subsidiary shall provide the warranty certificate at the time of supply. The applicable warranty terms shall be clearly indicated in the bid.
• b)Warranty shall be 18 months from the date of supply or 12 months from the date of installation/commissioning, whichever is earlier.
• 6.Local Content Declaration The bidder shall submit an OEM/OEM's wholly owned Indian subsidiary issued declaration indicating the percentage of local content in the offered product(s). In the absence of such declaration, the offer shall be evaluated by considering the local content as Nil (0%). However, this being a PAC case no Purchase Preference will be given on local content basis.
• 7.Applicability of Public Procurement Orders This tender shall be governed by Office Memorandum No. F.12/1/2021-PPD (Pt.) dated 02.03.2021, including subsequent amendments, regarding exemption from registration requirements under Rule 144(xi) of the General Financial Rules, 2017 and the applicable Public Procurement Orders.
• 8.Global Tender Enquiry This tender shall also be governed by Office Memorandum No. F.12/17/2019-PPD dated 29.10.2020, read with Office Memorandum dated 15.05.2020 and subsequent amendments relating to relaxation in Global Tender Enquiry.
• 9.Submission of Documents
• a)Bidders shall submit all documents required under the tender along with their e-bid. Failure to do so may render the offer liable for rejection.
• b)Evaluation shall be carried out based on documents submitted with the bid and the bidder's credentials available with the COS Office, DMRC, wherever applicable.
• c)Shortfall documents may be sought only in respect of historical documents that existed prior to the tender opening date and have remained unchanged thereafter. No document created after bid submission for the purpose of qualifying the bidder shall be considered. Also, a completion/performance certificate corresponding to an already submitted purchase order may be sought, whereas a fresh purchase order shall not be accepted.
• 10.Deviations
• a)All deviations, comments and exceptions shall be furnished exclusively in Annexure-A (Statement of Deviations).
• b)Any deviation, qualification or condition mentioned elsewhere in the bid shall be treated as null and void and deemed to have been withdrawn.
• c)If Annexure-A is not submitted, the bid shall be evaluated on the basis of Nil Deviations.
• d)Deviations affecting the tender conditions, specifications or scope of supply may render the offer liable for rejection.
• 11.Payment Terms For Indian suppliers: Payment shall be made for the supplied material through e-payment against 100% receipt and acceptance of supplied material.
• 12.GST Details
• i.For supplies to DMRC depots located in Delhi, invoices (Bill-to and Ship-to) shall bear GSTIN: 07AAACD3254A2ZA ii. For supplies to Ajronda, Gurgaon or Bahadurgarh Depots (Haryana), invoices (Bill-to and Ship-to) shall bear GSTIN: 06AAACD3254A1ZD
• 13.Technical Compliance The specifications uploaded under the Buyer Added Bid Specific ATC shall form part of the tender. Bidders shall submit their compliance to the specifications, failing which the offer shall be liable to be rejected. .

Buyer uploaded ATC document Click here to view the file.