Setting Up Of Straight Grate Pellet Pilot Plant On Turnkey Basis

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address CSIR-IMMT Acharya Vihar Bhubaneswar Khordha Odisha-751013 .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 1 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Consortium: In case of Contracts, wherein the seller alone does not have necessary expertise, the seller can form consortium with other sellers for submission of the bid, with one of the consortium company as leader. However, each and every member of the consortium shall be equally responsible for the complete execution of the project contract. An undertaking to this effect is to be uploaded with bid.

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall be provided in Buyer’s standard format only.

For hazardous chemical/item, all precautionary measure as per regulation from the point of transportation/ handling/ storage/ safety/ health/ environment to be undertaken/ specified before dispatch. During dispatch, proper symbol for the hazard/ MSDS/ Batch No./ date of manufacturing/ Gross Weight/ Net Weight/ shelf Life etc are to be written/ printed/ pasted on the body of the packing.

Malicious Code Certificate: The seller should upload following certificate in the bid:-

• (a)This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :-
• (i)Inhibit the desires and designed function of the equipment.
• (ii)Cause physical damage to the user or equipment during the exploitation.
• (iii)Tap information resident or transient in the equipment/network.
• (b)The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

OPTIONAL SITE VISIT:

• 1.The Bidder is advised to visit and examine the installation site and its surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the Bid. The costs of visiting the site shall be borne by the Bidder. All cost of visiting the site shall be borne by the bidder.
• 2.The Bidder representative shall be allowed entry upon consignee premises for such visits, only upon the express conditions that the Bidder will release and indemnify the Buyer and Consignee against all liabilities arising out of such visit including death or injury, loss or damage to property, and any other loss, damage, costs, and expenses incurred as a result of such visit.
• 3.The Bidder shall not be entitled to hold any claim against Buyer for noncompliance due to lack of any kind of pre-requisite information as it is the sole responsibility of the Bidder to obtain all the necessary information with regard to site, surrounding, working conditions, weather etc. on its own before submission of the bid.

Products supplied shall be nontoxic and harmless to health. In the case of toxic materials, Material Safety Data Sheet may be furnished along with the material.

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum 1 Year Shelf Life. On the date of supply, minimum 1 Year usable shelf life should be available / balance.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

The successful bidder has to supply all essential accessories required for the successful installation and commissioning of the goods supplied. Besides standard accessories as per normal industry practice, following accessories must be part of supply and cost should be included in bid price: Cost should be all inclusive. .

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

• 20.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

• 22.Purchase Preference (Centre) Purchase Preference linked with Local Content (PP-LC) Policy: The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly, bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false / wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause:
• i.In case of foreign bidder, certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor, certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii. Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However, the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case, it is not satisfied cumulatively in the invoices raised up to that stage, the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii. The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Buyer Added text based ATC clauses

• 1.Scope of Supply: The scope of supply includes “Design (basic and detailed), fabrication, manufa cturing, supply, erection, installation, integration, commissioning, operation, trial run, demons tration, training (operational and maintenance), etc. and handing over of “Straight Grate Pelle t Pilot Plant for Indian Iron Ore on Turn-key Basis as per the Drawings and specification.
• 2.Delivery schedule & installation: The successful firm has to complete the fabricatio n, manufacturing, supply, integration, installation, erection, commissioning, ope ration, trial run, demonstration, training (operational and maintenance), etc. an d handing over of the plant/turnkey requirement within twelve (12) months fro m the detailed engineering design approval. The successful firm need to provid e the complete set of documents / drawings etc. required for the project and als o to produce a detailed break-up of the activities with time line (Gantt Chart) alo ng with detailed drawing. The successful bidder needs to submit the basic engineering design within six (06) weeks from the date of issue of purchase order (PO). After receiving the basic engineering design (pro vided by the successful bidder), the successful bidder needs to submit the detail engineering design within ten (10) weeks of basic engineering design finalization. The detail engineering design must be vetted by a professor (civil/structural) from a reputed Government Ins titute or University.
• 3.Place of Delivery: F.O.R. : CSIR-IMMT stores, Bhubaneshwar(Including loading, unloading and shifting at site). CSIR-IMMT shall provide electrical connection/water connection near to the place from which suppl ier shall draw the electrical power. The cost to be borne by the firm.
• 4.Payment Terms: 100% payment against “Design (basic and detailed), fabrication, manufacturing, sup ply, erection, installation, integration, commissioning, operation, trial run, demonstration, training (operati onal and maintenance) and handing over of “Straight Grate Pellet Pilot Plant for Indian Iron Ore on Turn-ke y Basis and accepted by the user scientist with submission of all documents. However, in case a bidder wants advance payment, the same may be considered as per the fol lowing:
• a.An advance amount, i.e., 30% of the purchase order value including GST may be pa id to the successful bidder, if the bidder demands against submission of an Advance Bank Guarantee (ABG) equivalent to 110% of the advance amount, which must have a validity beyond 02 (two) months from the date of successfully handing over the plant and facility to CSIR-IMMT. Basic and detailed engineering drawings of the Straight Grate Pellet Pilot Plant and it s integration with control system are to be vetted by CSIR-IMMT before fabrication, m anufacturing, supply, integration, installation, erection process. If CSIR-IMMT does no t accept the basic and detailed engineering drawings, the bidder must refund the adv ance amount along with applicable bank interest to CSIR-IMMT maximum within 30 da ys of rejection, otherwise the amount will be recovered from the Advance Bank Guara ntee (ABG). The advance bank guarantee (ABG) shall be returned after final handing o ver of the pilot plant and facility.
• b.An amount of 40% payment will be released only after supply of all items as per Pur chase Order at CSIR-IMMT in acceptable condition and to be certified by the Indenting Officer in presence of authorized representative (s) of the firm.
• c.Remaining 30% of the payment will be released after successful fabrication, integra tion, installation, erection, operation, trial run, commissioning, testing, training (Oper ational & maintenance), demonstration and completion of the turn-key supply for the complete facility in all respect and handing over the plant to CSIR-IMMT and final acce ptance certificate duly certified by the Indenting Officer.
• 5.GST TDS/TCS/Income tax and other Taxes, if applicable will be deducted as per applicable statutory nor ms prescribed by the Govt.
• 6.PERFORMANCE BANK GUARANTEE: An unconditional Performance Bank Guarantee for 5% of the tota l contract value needs to be submitted within 21 days of issue of the Purchase Order valid till 60 days b eyond the completion of the warranty period (01 year) i.e. for 14 months from the date of final accepta nce, installation, commissioning and handing over the plant to CSIR-IMMT and final acceptance certifica te duly certified by the Indenting Officer/user scientist. In addition to it, the PBG shall be extended towa rds any short fall due to delay delivery and installation.
• 7.Warranty: 01 Year warranty from the date of successful “Design (basic and detailed), fabrication, manu facturing, supply, erection, installation, integration, commissioning, operation, trial run, demonstration, training (operational and maintenance) and handing over of Straight Grate Pellet Pilot Plant for Indian Ir on Ore on Turn-key Basis”. If the material/equipment is found defective during the warranty period the same will have to be replaced at CSIR-IMMT, Bhubaneswar at free of cost immediately. In this regard all the expenditures will be borne by the supplier.
• 8.Working Time: CSIR-IMMT may provide facility to house the firm’s technical staff on payment basis an d CSIR-IMMT may also allow to the request of firm to continue the work during late hours, Holidays and weekly off to ensure timely completion of project, if required.
• 9.Model Secrecy / Non- Disclosure Agreement to be signed on a non-judicial stamp paper of Rs. 100/- as p er the format of CSIR-IMMT.
• 10.The firm is also to sign integrity pact on a non-judicial stamp paper of Rs. 100/- as per the format of CS IR-IMMT.
• 11.The bidder has to sign a contract, on a non-judicial stamp paper of Rs. 100/- as per the format in ATC o f the Tender document on the total value of the contract within 15 days of the award of Contract.
• 12.Rejection of Materials/Goods: The Materials/Goods which do not confirm to the specification shall be rejected. All such rejected material shall be taken back by the supplier immediately and replaced wi th the right material at the supplier's own cost.
• 13.General Points:
• i)The supplier must initiate and maintain prudent precaution and programmes to confirm to the provisi on of national, state and local safety and health laws, codes, regulation, ordinances and all provisions f or safety of CSIR-IMMT staff and infrastructure. They must prevent all the means of causing injury to pe rsons and damage to property at projects site/adjacent areas, CSIR-IMMT shall not be responsible for a ny kind of accident or mishap which occurs to supplier or deployed manpower engaged by the supplier. ii) The supplier must initiate all efforts to avoid any labour problem and satisfy themselves with all labo ur licenses, Minimum wages Act, ESI Act, etc. as per extant rules, material test certificate insurance c overage for all main material deployed for construction as per statutory requirement. iii) In case the company / supplier dissolves/become insolvent before completion of work/handing over of the Pilot Plant, the successor / administrator/executor/assign must refund the amount with interest a s per Govt. Rate as per rule, which has already been paid by CSIR-IMMT. iv) CSIR-IMMT reserves the right to deduct any amount from the payment to the supplier on account of any loss suffered due to any activity of the supplier.
• v)The supplier should indemnify CSIR-IMMT against any loss. vi) The supplier must suggest appropriate layout for complete plant and utilities to arrange the space o r plot and the time frame in which the paralleled work should be started for civil activities after getting the purchase order. vii) Catalogue/complete documentation including details, design, drawings of plant/equipment and instr uments along with operation manuals should be provided. viii) All tools & tackles, apparatus, special instrument required for installation, testing , commissioning and establishment of Performance Guarantee Test (PGT) shall be arranged, stored, maintained and gua rded by the supplier. ix) Until the plant and equipment are handed over to the purchaser, the supplier shall be the sole custo dian of all the materials and equipment assembled at the site and will also be responsible for arranging insurance at his own cost to cover the assets.
• x)On completion of work, all rubbish debris, temporary supports, enabling structures etc shall be remo ved from the site properly and the site (including storage site) must be handed over to the purchaser in a tidy manner. All scrap etc. shall be dumped properly at the supplier's own cost at specified places as directed by CSIR-IMMT. xi) The supplier shall not subcontract the turnkey work to any other contractor.
• 14.Amendment: Any amendment made later will be treated as the part of the contract.
• 15.Replacement: All incidental expenses concerned to warranty / faulty items replacement will be borne by the supplier.
• 16.Liquidity charges: Liquidated Damage charges will be applicable @0.5% of order value per week su bject to maximum 10% (ten percent) of order value towards delay in delivery or delay in installation, c ommissioning, testing, trial run, training, and handing over the plant/complete system.
• 17.Denial Clause: No upward price variation including statutory levies will be admissible beyond the orig inal scheduled delivery date for default on the part of the supplier. However, downward price variation would be availed by the purchase as per the denial clause in the letter of extension of the delivery peri od.
• 18.Settlement of Disputes: The purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connectio n with the Contract. All disputes, differences and questions which may, if any time, arise shall be referr ed to Delhi International Arbitration Centre (DIAC), Delhi High Court, New Delhi as per the provisions of Indian Arbitration and Reconciliation Act 1996 and his award shall be final and binding on the parties to the dispute.
• 19.Jurisdiction: Place of Jurisdiction is Bhubaneswar.
• 20.Force majeure as may be deemed fit will be made applicable for this contract.
• 21.All other terms & conditions will be applicable as per ATC.
• 22.DIRECTOR, CSIR-IMMT, BHUBANESWAR RESERVES ALL RIGHTS TO CANCEL THE CON TRACT AT ANY STAGE. .

Buyer uploaded ATC document Click here to view the file.