CYLINDER, FREON GAS, R134A, CAP: 62KG

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Buyer Added text based ATC clauses - This bid is for the procurement of Refrigerant gas R-134A. - The quantity to be procured is 620.00 Kg in “returnable cylinders” of 62 Kg capacity i.e. 10 Nos. of R-1 34A gas filled cylinders. - The bidders are required to quote “ per kilogram (per Kg)” basis. - The detailed specification is as per the specification document attached above. Eligibility Criteria: The firm should have supplied R134a refrigerant gas to any government/PSU firms / Public Limited Compa ny in last 3 financial years before the bid opening date. Copies of relevant contracts to be submitted along with the bid in support of having supplied at least 25% of the total RFQ quantity during any of the year alon g with its successful completion of supply. SPECIAL TERMS & CONDITIONS

• 1.Net weight of each Gas cylinder for item 10 shall be 62 kg. The gas cylinders shall be supplied in phases, as per the requirement of Oxygen Plant Department. Party will be informed at least 15 days before to supply Freon Gas Cylinder.
• 2.All the Gas Cylinders shall be supplied with certified copy of filling permission of Fr eon (R134A) approved by PESO,Nagpur.
• 3.All the gas cylinders shall be supplied with documents mentioning cylinder Serial N os, Tare Weight, Net Weight, Gross Weight, Date of Gas filling, Date of Hydro Test an d its validity, test/inspection and Guarantee Certificate.
• 4.All the cylinders are to be fitted with appropriate valves conforming to requiremen ts of gas cylinder rules.
• 5.Empty cylinders will be returned within 365 days from the date of GARN. i.e. Rent f ree holding period per cylinder is 365 days from the date of GARN.
• 6.Rent beyond free holding period per cylinder per day @ Rs. 5/- but the party must communicate to RSP in writing with cylinder numbers not collected by them before th e expiry of free rent period.
• 7.The supplier shall collect the empty cylinders at their own cost from the premises of RSP through RSP catalogue nos-72710001000052.
• 8.The supplied refrigerant gas shall be guaranteed for twelve months from the date of use or eighteen months from the date of supply whichever is earlier.
• 9.Supply of cylinders at RSP stores and collection of empty cylinders from RSP stores will be the responsibility of the party at their own cost. After issuance of Store dispat ch Advice(SDA) from RSP, any Delay in collecting empty cylinders by the Party shall n ot attract any rental charges payable by RSP.
• 10.In case Freon Gas empty cylinder is lost/damaged inside RSP, then RSP will pay R
• s.5500 per cylinder as cost of empty cylinder Inspection Terms - Inspection by MM(inspection) after receipt at RSP Stores based on G uaranteeCertificate & Test Certificate. Guarantee Clause: The supply material should have guarantee of 18 months from date of supply or 12 months from date of use whichever is earlier. Price Variation Clause: Price shall remain Firm till delivery Delivery Requirement: The first 5 Nos. of cylinders shall be dispatched to SAIL, RSP within 21 to 30 da ys from the date of placement of the Purchase Order. The next 5 Nos. of cylinders shall be dispatched withi n 60 to 150 days from the date of dispatch of the first lot. Packing Clause: Refrigerant gas "R-134a" to be supplied in 62kg(net weight) of each cylinder having leak-proof construction without any damage. Inspection at: AT RSP STORES AFTER RECEIPT OF MATERIAL. Inspection by: MM-INSPECTION, RSP. BIDDERS TO NOTE:
• 1.NO TECHNICAL DEVIATION IS ACCEPTABLE. BY SUBMITTING OFFER AGAINST THIS BID, THE BIDD ER IS ACCEPTING ALL TERMS & CONDITIONS OF THE BID AS WELL AS GEM TERMS & CONDITIONS.
• 2.ALL PRICES QUOTED IN GEM WILL BE ON LANDED COST BASIS, INCLUSIVE OF GST AND ALL TAX ES/ DUTIES.
• 3.SAIL-ROURKELA STEEL PLANT (RSP) IS ENTITLED TO CLAIM CREDIT OF INPUT TAX (ITC) PAID ON THE SUPPLY OF THE BID ITEM (AS APPLICABLE). BIDDERS ARE REQUESTED TO UPDATE THE FIRM’S GST REGISTRATION STATUS PRIOR TO PARTICIPATING IN THE BID. SINCE ALL PRICES TO BE QUOTE D IN GEM ARE ON LANDED COST BASIS, INCLUSIVE OF GST AND ALL TAXES/ DUTIES, THE CASE WI LL BE EVALUATED ACCORDINGLY.
• 4.BIDDERS ARE NOT REQUIRED TO UPLOAD SIGNED COPY OF THE BID AGAIN. ONLY RELEVANT DO CUMENT(S) ARE TO BE UPLOADED FOR TECHNICAL AND COMMERCIAL SCRUTINY. SUBMISSION OF ADDITIONAL DOCUMENTS BEYOND THE REQUIREMENT WILL NOT BE TAKEN COGNIZANCE OF.
• 5.EARNEST MONEY DEPOSIT (EMD) – IN PLACE OF EMD, BIDDERS MAY SUBMIT A “SIGNED BID SEC URING DECLARATION”. A FORMAT FOR BID SECURITY DECLARATION IS ATTACHED WITH THE TEND ER. OFFERS OF BIDDERS WHO DO NOT SUBMIT THE ABOVE DOCUMENT(S) WILL NOT BE CONSIDER ED FURTHER.
• 6.ANY TECHNICAL QUERY/ CLARIFICATION, IS TO BE ROUTED THROUGH THE PRE-BID REPRESENTA TION FUNCTIONALITY AVAILABLE AGAINST THIS BID.
• 7.THE OFFERS OF ANY BIDDER WHOSE PERFORMANCE IN SAIL-RSP HAS BEEN FOUND UNSATISFA CTORY, WILL NOT BE CONSIDERED AND SAIL-RSP RESERVES THE RIGHT TO SUMMARILY REJECT SU CH OFFERS DURING ANY STAGE OF THE TENDER.
• 8.IN CASE ANY SPECIFIC ADVERSE REPORT IS RECEIVED AGAINST A BIDDER(S), AFTER RECEIPT OF TENDE R (EVEN AFTER OPENING OF PRICE BID), THE QUOTATION/TENDER SUBMITTED BY SUCH TENDERER IS LIAB LE TO BE REJECTED.
• 9.RPN CLAUSE - SUBJECT TO THE TERMS AND CONDITIONS OF THE GEM CONTRACT, IF THE SUPPL IER NEGLECTS OR FAILS TO PERFORM THE CONTRACT BY THE TIME OR TIMES AGREED UPON, FOR ANY REASON OTHER THAN FORCE MAJEURE, THE PURCHASER AFTER HAVING COME TO KNOW OF SUCH NEGLIGENCE OR NON-PERFORMANCE, AFTER GIVING 15 DAYS' NOTICE TO THE SELLER TO R ECTIFY OR SUCH ANY EXTENDED PERIOD THAT THE SELLER AND PURCHASER MAY MUTUALLY AGR EE, SHALL TAKE SUCH ACTION AS IT CONSIDERS FIT INCLUDING BUT NOT LIMITED TO TAKING RISK PURCHASE ACTION FOR SUPPLY OF SIMILAR MATERIALS, MITIGATING ANY LOSSES, AT THE RISK A ND COST OF THE SUPPLIER AS FAR AS THE UNDELIVERED QUANTITY IN THAT DELIVERY PERIOD IS CONCERNED. THE RIGHT OF THE PURCHASER FOR RISK PURCHASE ACTION IS IN ADDITION TO TH E RIGHT OF PURCHASER TO TERMINATE THE CONTRACT DUE TO THE FAULT OF THE SUPPLIER. TH E PRICE DIFFERENTIAL IN CASE OF HIGHER COST TO SAIL-RSP, IF ANY, SHALL HAVE TO BE BORNE BY THE DEFAULTING SUPPLIER. SAIL-RSP RESERVES THE RIGHT TO RECOVER THE PRICE DIFFEREN TIAL FROM PENDING BILLS OF THE SUPPLIER IN RSP OR OTHER SAIL UNITS. MOREOVER, THE DEFA ULTING SUPPLIER SHALL HAVE NO CLAIM OVER THE QUANTITY, WHICH THEY FAILED TO SUPPLY.
• 10.SAIL RESERVES THE RIGHT TO VERIFY ANY SUPPORTING DOCUMENT(S) SUBMITTED BY A PARTICIPATIN G TENDERER / BIDDER FROM ITS SOURCE (DOCUMENT ISSUING AUTHORITY).
• 11.IN THE INTEREST OF EXPEDITIOUS COMPLETION OF VERIFICATION, A PARTICIPATING TENDE RER / BIDDER SHALL PROVIDE A LIST OF EACH SUPPORTING DOCUMENT ON ITS LETTER-HEAD A S PER “ANNEXURE-S”, ALONG WITH THE CONTACT DETAILS (POSTAL ADDRESS, EMAIL ADDRES S, LANDLINE / MOBILE NUMBER) OF THE ISSUING AUTHORITY OF EACH SUPPORTING DOCUMEN T FOR VERIFICATION. THE FIRM TO SUBMIT ALL THE DOCUMENTS AS FORMAT ATTACHED AS BSD (COMMERCIAL CHECK LIST-ANNEXURE1, ANNEXURE-S AND UNDERTAKING) AFTER DULY FILLED UP, SIGNED AND STAMPED.
• 12.NON-VERIFICATION OF ANY SUPPORTING DOCUMENT OR INFORMATION, AT THE SOLE DISCRETION OF SAIL, DOES NOT ABSOLVE THE TENDERER / BIDDER OF ITS ABSOLUTE RESPONSIBILITY TO PROVIDE ONLY GENUINE DOCUMENT(S) IN SUPPORT OF ELIGIBILITY CONDITIONS.
• 13.IN CASE A SUPPORTING DOCUMENT OR INFORMATION IS FOUND TO BE FAKE /FORGED /TAMPERED/ N ON-GENUINE AT ANY STAGE DURING TENDERING PROCESS & EVEN AFTER PLACEMENT OF PURCHASE ORD ER / WORK ORDER, THE TENDERER/BIDDER IS LIABLE FOR PUNITIVE ACTIONS AS PER EXTANT GUIDELINES OF SAIL.
• 14.BEFORE DISPATCHING THE MATERIAL, SELLER(S) MUST ENSURE THE FOLLOWING: -
• A.GEM CONTRACT IS DULY ACCEPTED.
• B.GEM FEES HAS BEEN PAID (IF ANY, FOR CONTRACT ACCEPTANCE)
• C.GEM CONTRACT SHOULD REMAIN VALID TILL RECEIPT OF MATERIAL AT CONSIGNEE LOCATION.
• D.INVOICES HAVE BEEN CREATED IN GEM, CONFIRMING DISPATCH OF MATERIAL
• 15.SAIL-RSP WILL BE PLACING BACK-UP ORDER AGAINST GEM CONTRACT(S) ON SUCCESSFUL BID DER(S). SAIL-RSP’S BACK-UP PURCHASE ORDER, HOWEVER, WILL BE RELEASED ONLY AFTER ACCE PTANCE OF CONTRACT BY SELLER IN GEM.THE CONCERNED BIDDER HAS TO MENTION THE BACKU P ORDER NUMBER IN THE INVOICES FOR PROPER ACCOUNTING OF MATERIAL UPON RECEIPT IN R SP.
• 16.FURTHER, NON-COMPLIANCE OF THE REQUISITES IN “14” & “15", SHALL BE AT THE RISK OF TH E VENDOR AND ANY DELAY(S) ARISING OUT OF SUCH NON-COMPLIANCE, SHALL BE ON VENDOR'S ACCOUNT. .

Buyer uploaded ATC document Click here to view the file.