MOT, SQIMHT, 6.6kV, 450, 4P, 500kW

Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses ATC (ADDITIONAL TERMS & CONDITIONS) Contact Details: Please use email ID: snigdhameher@vizagsteel.com for any communication regarding th is bid. OFFERS FROM BIDDERS WHO ARE UNDER HOLD IN MATERIAL SUB GRP 23001 OR CENTRALLY BLOCKED WITH VSP WILL BE REJECTED. BIDDERS ARE REQUESTED TO READ THE BID DOCUMENT CAREFULLY BEFORE SUBMISSION OF THE BID. Note:

a.Bidder to specify Make/Model and upload Technical catalogue/brochures etc wherever applicable in th e offer. Supply of other than offered make/model will be summarily rejected.
b.RINL will not take into cognizance any contradiction w.r.t the offer given by bidder or agreed to during technical evaluation, vis-à-vis contents of catalogue/ document(s) made available by the bidder elsewhere in the GeM portal ( outside the Bid/tender under consideration). Bidder will be required to abide by their of fer/ terms agreed to during the technical evaluation.
c.Inspection & Acceptance of goods shall be as per the offer and agreed parameters during technical cla rifications/evaluation.
d.The bids received from common IP address shall be summarily rejected, without any further notice. ( VITAL) SPECIAL INSTRUCTIONS: MOTOR FOR COMBUSTION AIR SUPPLY FAN OF HOT STOVES. 1) THE ROTOR BARS SHOULD BE OF COPPER ONLY. 2) RTD : SIX NOS EMBEDDED AND SYMMETRICALLY PLACED IN THE STATOR WINDING . PREFERABABLY PT 100 TYPE 3) BEARING TEMPERATURE DETECTOR(BTD): 2 NOS , ONE EACH FOR DE AND NDE SIDE OF BEARING TO BE PROVIDED PREFERABLY PT 100 TYPE. 4) PROVISION FOR BEARING GREASING OUTLET AND ITS COLLECTION SHOULD BE THERE FOR ASSESSMEN T OF CONDITION OF BEARING GREASE TIME TO TIME. 5) THE SUCCESSFUL PARTY HAS TO TAKE APPROVAL FOR DIMENSIONAL DRAWING, DATA SHEET AND SPEE D TORQUE CHARACTERISTIC DRAWING BEFORE MANUFACTURING THE MOTOR. DIMENSIONAL DRAWINGS OF MOTOR COOLING FAN, FAN COVER, END SHIELDS (D.E. & N.D.E.) ARE ALSO TO BE INCLUDED. 6)THE MOTOR SHOULD GENERALLY CONFIRM TO IPSS 1-03-018-95 OR LATEST FOR GENERAL PURPOSE H. T.SQUIRREL CAGE INDUCTION MOTOR 7) ALL THE MATERIAL IN MOTOR CONSTRUCTION AND TYPE TESTS TO BE CONDUCTED SHALL CONFIRM TO RELEVANT IS STANDARD 8) TYPE TESTS THERMAL CURVES TO BE SUBMITTED BY THE SUCCESSFUL PARTY TEMPERATURE RISE TEST TO BE CONDUCTED BY THE SUCCESSFUL PARTY. 9) PROVISION FOR MOUNTING OF VIBRATION PROBES IN X AND Y DIRECTION ON BOTH DE AND NDE SIDE HAS TO BE PROVIDED. 10)FAN DETAILS: A)MOMENT OF INERTIA:1035 KG SQ.MTR B)HEAD:900 KGF/SQ MTR C)CAPACITY:120000 CU.MTR/HR
1.GENERAL : 1.1 The tender shall be governed by the General Conditions of Contract for supply (GCC) and Detailed Te rms And Conditions Of Invitation To Supply Tender, which is available on VSP`s website, which can be freel y accessed and downloaded. 1.2 Tenders shall be treated as if the GCC,Detailed Terms and Conditions of Invitation to Supply Tender a nd bid ATC has been accepted in TOTO by the Tenderer unless deviations, if any, are specified in the offer. 1.3 EXCEPTION AND DEVIATION: No request for change in scope of work will be considered. 1.4 Tenderers/Bidders shall be required to submit an undertaking regarding authenticity of documents s ubmitted in the format attached at Annexure-1. The Bidder/ tenderer shall sign all the pages of his/her sub mission w.r.t to subject tender. 1.5 Bidder shall submit a Declaration / "Non-Collusive Tendering Certificate" (as per the format at Annex ure-2) whether :
a.The proprietor/ partner/ Director of the firm/ company has any relationship within the meaning of Sect ion 6 of the Companies Act 2013 with any of the employee working in the plants / units concerned or Direct or of RINL including its subsidiaries and if so, give the details.
b.The person or team representing the firm is also representing any other firm participating against the tender and if so, give the details thereon. Non-disclosure/ Incorrect disclosure of the above details factually by a firm either on its own while submitting its offer or upon enquiry at the option of RINL during the scruti ny of its offer may invite penal action against the firm, which may include rejection of the offer, suspension of business dealings or both. 1.6 The OMs / Orders issued by Government of India and any subsequent modifications / amendments th ereto, relating to: (a) Public Procurement (Preference to Make In India) Order 2017 (b) Restrictions impose d on issuance of GTEs and (c) Requirement of registration of bidders with Competent Authority, such as in case of bidders from countries sharing land border with India etc., shall be adhered to by the tenderers.
2.Documents required:
a.Submit duly signed and stamped technical specification document confirming acceptance failing whic h your offer will be rejected.
b.Submit duly signed and stamped Bid document on all pages, confirming acceptance.
c.If a dealer/distributor/channel partner etc. is quoting on behalf of a manufacturer, authorization certifi cate from the principal firm has to be submitted along with the offer.
d.Documents for claiming MSE benefits, in case of MSEs, as per terms and conditions of this Bid.
e.Documents for claiming MII benefits.
f.Duly filled and Signed copies of FormatForUndertaking at Annexure-1,FormatNon- CollusiveTenderingCertificate atAnnexure-2 and Bid Security Declaration and as per format mentioned at A nnexure-4 Failing which offer will not be conisdered for evaluation.
3.Test Certificate (TC) Applicable: Yes TC from Govt/Govt approved Lab OR NABL accredited Lab OR Manufacturers own Lab in case of ISO certifi ed Company is to be submitted along with supplies.
4.Inspection: STAGE Inspection: Stage wise inspection followed by PDI.
5.Packing :The Contractor shall be responsible for the Stores being properly packed for transport by R oad so as to ensure their being free from loss or damage on arrival at their destination. The Contractor sho uld comply with the standard packing conditions prescribed by the Railway/Transport companies/Steamer/ Air carries.. PO No, PO date, Supplier’s Name, Mat. No., Mat. Description / Item Nomenclature and Quantity should be clearly mentioned on each packet. Items having different Mat. No. should be packed separately. There should not be mix up of different items in any packet.
6.Drawing Approval Applicable: YES Drawing submission and approval : Where drawings are required to be furnished for approval upon placem ent of PO before manufacturing, The schedule for submission of drawings and for supply after approval ar e to be clearly indicated in the offer failing which a maximum of 3 (three) weeks from the date of PO shall be considered to be the period for submission of drawings. (The drawings submitted shall be approved wit hin 15 days of receipt).
7.Delivery Schedule: As per Bid Document. However, RINL-VSP reserves the right to revise the delivery schedules, depending on VSP’s production requirements and storage capacity, without any change in pric e, terms and conditions of PO. Part Supplies allowed.
8.RINL reserves the right to negotiate with the tenderers without prejudice to their quoted price.
9.Number of Sources : 01 (One) The intended number of source is ‘ONE’. However, the bid quantity may be split in ‘TWO’ sources as per M SE purchase preference policy of buyer subject to L1 price matching.
10.Price Firmness: Price shall be quoted in Rs. Per Unit for supply on “FOR VSP Stores” basis (inclusive of Material price, Freight, transit insurance, taxes / GST, etc.) and the price finalized shall remain firm till c ompletion of supplies.
11.CONSIGNEE : Manager(Stores), Central Stores, VISAKHAPATNAM STEEL PLANT, VISAKHAPATNAM, AN DHRAPRADESH, INDIA – 530031.
12.PLEASE MENTION APPLICABLE GST IN YOUR OFFER. “GST shall be applicable on all penalties (like Liquidated Damages, penalties for variation in material spec ification, Risk purchase recovery, shortages, penalty for late lifting/ delivery, forfeiture of EMD / PG Bond/ Security Deposit etc) if levied by the Purchaser on the Seller/Supplier and Shall be recovered along with GS T applicable thereon. The Purchaser shall issue Tax Invoice in favour of the Seller/Supplier for such recover ies.”
13.Not-withstanding anything specified in this Tender Document, RINL at its sole discretion, unconditio nally and without having to assign any reason, reserves to itself the right:
a)To accept or reject the lowest priced tender or any other tender or all the tenders;
b)To accept any tender in full or in part quantity;
c)To reject the offers not conforming to the tender terms and
d)To accord Purchase preference to Public Sector Undertakings wherever applicable as per Governmen t policy/ Guidelines.
e)To extend purchase preference to Local & Non-Local SSIs / MSEs (Micro and Small Enterprises), subje ct to submission of documents as stipulated.
14.Terms of Payment: 14.1 100% payment of the value of each consignment shall be made against submission of bills along wi th VSP’s acceptance GARN (Goods Acceptance / Rejection Note). Payment shall be released on 45 th day ( 21st day for Local Micro and Small enterprises and 45th day for non-local MSEs, subject to submission of d ocuments for availing MSE benefits) from the date of acceptance of material at VSP (i.e. GARN date). GST invoice, to be submitted to finance purchase bills section, VSP. Copy of invoice, LR, packing list/challa n, manufacturers test certificate (if applicable) to be submitted to central stores, VSP. Payment shall be made by NEFT/RTGS mode or such other mode of electronic fund transfer offered by ban ks. Tenderers must furnish the required bank account details to VSP in prescribed proforma so that the sa me can be updated in VSP's database.
a.ORIGINAL COMMERCIAL INVOICE, TO BE SUBMITTED TO FINANCE PURCHASE BILLS SECTION, VSP.
b.COPY OF INVOICE, LR, PACKING LIST/CHALLAN, INSPECTION CERTIFICATE, TEST CERTIFICATE TO BE S UBMITTED TO CENTRAL STORES,VSP.
15.Right to accept/reject offers: RINL/VSP does not pledge itself to accept the lowest priced Offer or any other Offer and reserves to itself t he right of accepting the whole or any part of the tender/Offer or portion of the quantity tendered and the t enderers (bidders) shall supply the same at the rate quoted.
16.Liquidated Damages: Shall be as per GeM GTC clause no. 15. (iii) with following addition/modificatio n:“subject to a maximum of 10% of value of such consignments, excluding Taxes. For levy of LD in case of late delivery, date of receipt of material by RINL-VSP Stores along with necessary docume nts shall be considered as date of delivery, subject to acceptance of material by RINL-VSP after ins pection.”
17.PUNITIVE ACTIONS: 17.1 If it comes to the notice of RINL at any stage from request for enlistment/ tender document that an y of the certificates / documents submitted by applicants for enlistment or by bidders are found to be false / fake/ doctored, the party will be debarred from participation in all RINL tenders for a period of 5 (five) yea rs including termination of contract, if awarded. EMD/ Security Deposit etc. if any, will be forfeited. The con tracting Agency in such cases shall make good to RINL any loss or damage resulting from such terminatio
n.Contracts in operation anywhere in RINL will also be terminated with attendant fall outs like forfeiture of EMD/ Security Deposit, if any, and recovery of risk and cost charges etc. Decision of RINL Management will be final and binding. 17.2 In case the commercially and technically acceptable lowest price offered tenderer backs out after t ender is opened in single bid tender and in two bid tender after commercial bid / price bid is opened ; or af ter finalization of contract punitive actions shall be as per prevailing guidelines which include:
(a)If any tenderer backs out after opening of the Techno-commercial bids but, prior to Reverse e-auction and opening of the sealed price bids, they shall be kept under hold without issue of tender enquiries for th e next '1' tender or '3' months whichever is later.
(b)If the 'L1' tenderer backs out after opening of the tenders in case of single bid cases ( or) after the Rev erse e-auction / opening of the sealed price bids in case of 2-bid cases and within the validity period, they shall be kept under hold without issue of tender enquiries up to next one year including barring participati on in open tenders.
(c)If the 'tenderer backs out after award of the Contract, they shall be kept under hold without issue of te nder enquiries up to next one year including barring participation in open tenders, apart from proceeding with alternative procurement action (re-tendering) at the risk & cost of the defaulting supplier
18.PURCHASE PREFERENCE TO MSEs AND MAKE IN INDIA (MII) VENDORS AND OTHER BENEFITS: 18.1 Purchase preference is accorded to Public Sector Undertakings wherever applicable as per Govern ment policy/guidelines. 18.2 Purchase preference is accorded to Local Micro & Small Entrepreneurs (Local SSIs) and non-local M SEs as at 18.3 below, subject to submission of documents as stipulated vide clause 19.1 below. Further, t he tender sets shall be provided free of cost and exemption shall be given from submission of Earnest Mon ey Deposit (EMD) for such MSEs. 18.3 Local and non-local Micro and Small Enterprises (MSE) those are technically and commercially acce ptable shall be considered for extension of purchase preference, where their offer is within 15% of L-1 offer and they match the L-1 offer. The quantity distribution shall be done among the L-1 tenderer and oth er eligible tenderers (Who are in the range of purchase preference and match the L-1 price), as per Clause no. 20.3 herein below. MSE Purchase Preference to eligible tenderers in the order of preference given belo w (in the order of ranking within each preference category): a. Local MSEs - Till the total quantity on Local MSEs equals or exceeds 50 % b. MSEs - Till the total quantity on MSEs (including Local MSEs) equals or exc eeds 25 % c. Others Illustrative Example for Quantity Distribution (in case of divisible items, and where No. of Sources as per NIT is Two) is given atAnnexure-3 of “Detailed Terms & Conditions of Invitation to supply tender” under “TENDERS” > “MM” in RINL-VSP’s websitewww.vizagsteel.com 18.4 Where there is/are eligible Local MSE/s and it is not possible to split the order, 100% of the order qu antity shall be placed on the lowest eligible local SSI. 18.5 Quantity reserved for SC/ST / WOMEN owned MSEs: Within the 25% of the tendered quantity reserv ed for MSEs, 4% shall be reserved for MSEs owned by SC/STs and 3% shall be reserved for MSEs owned by WOMEN, who are eligible by being Technically and Commercially acceptable, quoting price in the range of Purchase Preference and matching the L1 price. In the absence of such agencies, the reserved quantity sh all be met from other MSEs. 18.6 MSMEs vendors/Bidders who are willing to utilize the TReDS platform for payment purpose are invit ed on TReDS Portal. 18.7 The above Purchase Preference clauses are to be read with OM No.F.1/4/2021-PPD dated 18.05.202 3 and subsequent amendments if any for compliance of Concurrent application of Public Procurement Polic y for Micro and Small Enterprises Order , 2012 and Public Procurement (Preference to Make in India ) Order , 2017. Benefits of MSE will be allowed only if seller is validated as MSE by Buyer after evaluation of docum ents submitted.
19.CONDITION FOR AVAILING BENEFIT UNDER CLAUSE 14.1 AND 18.0 BY MSEs 19.1 The MSE Unit shall get themselves registered with MSME Data Bank,being operated by NSIC, under SME Division, M/o MSME and submit thefollowing documents for the items/item category for which they ar eregistered for availing the relevant benefits as stipulated hereinabove.
(i)Self-certified copy of Udyam Registration Certificate;
(ii)the concerned MSE is registered in the MSME databank and
(iii)MSE is registered for the given scope of job/ procurement MSEs participating in the tender must submit valid certificate of registration with any one of the below age ncies indicating the details of the particular tendered item/item category along with their bid. The Micro an d Small Enterprise/s not registered for the particular item/ item category for which the tender is relevant, will not be eligible for any exemption/preference. The registration certificate issued from any one of the bel ow agencies must be valid as on tender opening date (TOD). The successful bidder should ensure that the same is valid till the end of the contract period. The MSEs, who have applied for registration or renewal of r egistration with any of the below agencies/bodies, but have not obtained the valid certificate as on tender opening date (TOD), are not eligible for exemption/preference. a) For all MSEs: i. District Industries Centre, (Acknowledgement of Entrepreneur Memorandum - EM Part –II) ii) Khadi& Village Industries Commission iii) Khadi& Village Industries Board iv) Coir Board v) National Small Industries Corporation (NSIC) vi) Directorat e of Handicraft & Handloom vii) Any other body specified by Ministry of Micro, Small and MediumEnterprise
s.b) For Local MSEs: i) District Industries Centre of Visakhapatnam ii) District Industries Centre of Srikakula m / Vizianagaram / EastGodavari district i.e. units located within 100kms of road distance ofVisakhapatna m Steel Plant and falling under the Jurisdiction ofrespective District Industries Centre. In case of refractory items ,units located within 200 kms of road distance of Visakhapatnam Steel Plant and following under the jurisdiction of respective District Industries Centre. iii) NSIC registered units and other MSEs falling within t he abovejurisdictions, i.e., in (i) or (ii). 19.2 MSEs owned by SC/ST entrepreneurs are required to submit supportingdocuments like caste certifi cate (duly notarized) of the Proprietor / Partners issued by the Tahsildar / MRO / Magistrate or any Govern ment authorized department. MSEs owned by Women are required to submitsupporting documentary evid ence.
20.NUMBER OF SOURCES: 20.1 VSP reserves the right to procure any or all the tendered items/quantities from one or more than o ne source. 20.2 The number of sources is as indicated in the ITT/ NIT document. RINL /VSP reserve the right to proc ure any or all the tendered items from one or more than one source. 20.3 In case the order is to be placed on more than one tenderer as specified in the Tender document, t hen the tenderers will be asked to match their prices with L-1 rate for distribution of the items / jobs to be ordered. Only the tenderers, who agree to match their prices with L-1 rate, will be considered for the distri bution of order as per their original ranking. The allocation will be in the descending order with L-1 getting the highest share. Further, Purchase Preference to eligible MSEs & MII tenderers shall be followed as per Clause no. 18.0 above. The distribution pattern for splitting the order into 2 / 3 / 4 parties will be broadly as indicated below: In case of distribution for Ratio for Original Ranking L-1 L-2 L-3 L-4 L-5 L-6 L-7 L-8 Two parties : 70:30 Three parties : 60:25:15 Four parties : 50:25:15:10 Five parties : 40:25:15:10:10 Six parties : 35:20:15:10:10:10 Seven parties : 30:20:10:10:10:10:10 Eight parties : 25:15:10:10:10:10:10:10 However, capability, capacity and past performance will be kept in view for the allocation of quantity to m ultiple sources. In addition to the above, in case more than one party has the same rank, then their share will be added and equally distributed. For example, if distribution is to be made among six parties and two parties have the same ranking of L-2 i.e. the original rankings are L-1, L-2, L-2, L-3, L-4, L-5, then from the above table, the distribution shall be: L-1 : 35 % L-2 : 17.5 % i.e. (20 + 15)/2 = 17.5 % L-2 : 17.5 % L-3 : 10 % L-4 : 10 % L-5 : 10 % Similarly, if three parties have the same ranking, viz. L-1, L-1, L-1,L-2, L-3, L-4, then the distribution shall b e:- L-1 : 23.33% L-2 : 23.33% (35 + 20+15)/3 = 23.33% L-2 : 23.33% L-3 : 10 % L-4 : 10 % L-5 : 10 % However, in case of tie among the same ranking parties i.e. in a situation where ranking is L-1, L-1, L-2, L-3 , L-3, L-3, L-4, and only four parties are to be considered for placement of order, the distribution shall be L- 3 10% and only one party among the three L-3 parties to be selected through draw of lot in the presence o f their representatives. L-1 : 37.5 % L-1 : 37.5 % (50 + 25)/2 = 37.50 % L-2 : 15 % L-3 : 10 %
21.Guarantee: 21.1 Supplies are to be guaranteed for 12 (twelve) months from the date of use or 18 (eighteen) months from the date of receipt and acceptance, whichever is earlier. 21.2 Replacements of defective items / parts if any during the guarantee period must be delivered by th e Supplier free of charge up to VSP stores on DDP basis (Inco terms 2020) 21.3 Items having shelf life should confirm to specify guarantee as per tender, the proof of date of manu facture should be available in the cases either on the label of the item or on the Guarantee certificate. 21.4 In case of medicines, chemicals and other items having limited shelf life, the left over shelf life of each item at the time of delivery should be at least 80%.
22.Default: Should the SELLER fail to provide the MATERIAL for delivery by the time or times agreed upon or sho uld the SELLER in any manner or otherwise fail to perform the Acceptance to Tender or should a recei ver be appointed on its assets or make or enter into any arrangements or composition with Creditors or suspend payments (or being a company should enter into liquidation either compulsory or voluntary), t he PURCHASER shall have power to declare the Acceptance to Tender as at an end at the risk and cost of the SELLER in every way. In such a case, the SELLER shall be liable for any expenses, damages or losse s which the PURCHASER may incur, sustain or be put to by reason of or in connection with SELLER's d efault. This Clause is however subject to Force Majeure Clause.
23.DELIVERY AND RISK PURCHASE: 23.1 The time for and the date of delivery of the Stores stipulated in the RFx shall be deemed to be the e ssence of the contract and delivery must be completed as per delivery schedule specified in the PO. 23.2 The Contractor shall deliver the Stores at the place specified as per the PO. No Stores shall be deliv erable at the Purchaser’s Consignee’s premises on Sunday and Public Holidays without written permission of the Purchaser. 23.3 As soon as it is apparent to the Contractor that the delivery dates as stipulated in the contract can not be met, he should apply for extension of the delivery dates to the Purchaser giving reasons for delay al ong with supporting documents, if any, and also the date upto which the extension of delivery period is req uired. The Purchaser will consider such request depending on the nature of the case and either agree for s uch extension suitably or reject the said request of the Contractor. In case of non supply during the stipulat ed delivery period, the Purchaser will be free to cancel the Contract or a portion thereof and also purchase stores at the risk and cost of the Contractor. In any case the Contractor shall have no claims whatsoever in respect of cancellation of the contract. 23.4 The Purchaser reserves the right to cancel the contract or a portion thereof and purchase the store s at the risk and cost of Contractor after giving due notice to the Contractor even before completion of the contractual delivery schedule if it becomes apparent that Contractor will not be able to fulfil the contractu al obligations. 23.5 In case the Contractor fails to complete the supply of stores or a portion thereof within the contract ual delivery schedule, the Purchaser has the right to purchase the stores or a portion thereof at the risk an d cost of Contractor without serving any notice to the Contractor. 23.6 In the event of cancellation of the contract by Purchaser at the risk and cost of the Contractor, the Contractor shall be liable for any loss which the Purchaser may sustain on account of risk purchase but the Contractor shall not be entitled to any gain on such purchase made against such default. The manner and method of such purchase shall be at the entire discretion of the Purchaser, whose decision will be final. 23.7 The Purchaser reserves the right to suspend the business with such Contractors who default in adh ering to the contractual delivery schedule, quality of stores etc as per the contract after giving show cause notice to the Contractor and considering his reply if any
24.INSPECTION AND REJECTION 24.1 At Supplier's premises. 24.1.1 Inspection Notice: Where inspection at Supplier's premises is stipulated in the PO, adequate advanc e notice in writing shall be sent by the Contractor to the Inspection Authority mentioned in the PO intimati ng that the Stores are ready for inspection with a copy to the officer issuing the PO. On receipt of such noti ce the Purchaser shall depute the inspecting officer within a reasonable time. However, if the inspecting of ficer finds that the Stores are not ready for inspection at Supplier’s premises as per the aforesaid advance notice, the Purchaser reserves the right to recover the expenses incurred in deputing the inspecting officer . 24.1.2 Facilities for Test and Examination. 24.1.2.1 The Contractor shall provide the Inspector at his own expense all reasonable space and facilities f or satisfying himself that the Stores are being or have been manufactured in accordance with the specifica tion and for this purpose the Inspector shall have full and free access at any time during the Contract to th e Contractor’s work premises and may require the Contractor to make arrangements for anything to be in spected at his premises or at any other place and the Contractor shall reserve similar right as regards any sub-contract he may make. 24.1.2.2 The Contractor shall also provide and deliver, free of charges at such a place as the Inspector ma y direct such material as he may require for Tests by analysis (e.g. Chemical, Biological, Pharmacological a nd by other means of testing commonly in use according to the nature of Stores) or at a place where an in dependent testing machine is available. 24.1.2.3 In case of failure to provide these facilities (in regard to which the Inspector will be the sole judge ) at his own premises for making the Tests, the Contractor shall bear the cost of carrying out such Tests el sewhere. 24.1.3 The inspector shall have the right to conduct any necessary tests to ascertain whether the stores ar e in accordance with the provided in specification PO. The Contractor shall bear all costs towards testing of Stores unless specifically mentioned in the PO. 24.1.4 The Inspecting Officer shall issue an Inspection Certificate indicating acceptance/rejection of the St ores, as the case may be. 24.1.5 Wherever inspection at Supplier’s premises is stipulated in the PO, Stores shall be delivered or disp atched as per terms of PO only after the Stores have been inspected and Inspection Certificate has been is sued by the inspector indicating acceptance. 24.2 At Purchaser’s premises. 24.2.1 Where the PO stipulates inspection at Purchaser’s site, the Purchaser will arrange inspection of the Stores immediately after receipt at Purchaser's premises and a certificate of acceptance/rejection will be is sued. 24.3 The Purchaser shall have the power to reject the Stores if it is found that the same have not been ma nufactured in accordance with the standard engineering practices for manufacture of such Stores. 24.4 The Inspector’s decision as regards rejection of the Stores shall be final and binding on the Contractor . 24.5 Removal of Rejections: Any Stores submitted for inspection and rejected by the Inspector must be re moved by the Contractor within thirty days from the date of the receipt of the intimation of rejection, provi ded that in case of dangerous, infectious or perishable Stores the Inspector (whose decisions shall be final) shall inform the Contractor to remove such Stores within 48 hours of the intimation of the rejection and it s hall be the duty of the Contractor to remove them accordingly. Such rejected Stores shall lie at the Contra ctor's risk and cost after the expiry of aforementioned period and if not removed within this period the Purc haser shall have the right either to return the rejected Stores to the Contractor at his risk and cost by such modes of transport as the Purchaser may select or to dispose off or segregate such Stores as they may thi nk fit at the Contractor’s risk and cost and on his account or to retain such portion of the proceeds as may be necessary to recover any loss or expenses incurred by the Purchaser in connection with the said sale. F reight to Contractors destination on Stores rejected after examination at destination shall be recoverable f rom the Contractor at the Public Tariff Rate. 24.6 If Stores are rejected after inspection at Purchaser’s premises, and by the nature of the stores segre gation of rejected stores with that of earlier accepted Stores is not possible, the Purchaser shall not be und er obligation to return such rejected Stores to the Contractor as per the Article 24.5 above. Such rejected s tores shall be paid by the Purchaser as considered reasonable and the Purchasers decision shall be final in this regard.
25.Recovery of Sums Due: Whenever under this Acceptance to Tender any sum of money is recoverable from and payable by th e SELLER, the PURCHASER shall be entitled to deduct such sum from any amount then found payable to the SELLER by the PURCHASER or which at any time thereafter may be found to be payable to the SEL LER by the PURCHASER under this or any other Purchase Order with the PURCHASER. Should this sum be not sufficient to cover the full amount recoverable, the SELLER shall pay to the PURCHASER on demand the remaining balance amount. This action shall be without prejudice to the right of the PURCHASER to tak e legal action against the SELLER for the breach of the Purchase Order.
26.Revenue Policy Of GeM: Transaction charges shall be levied by GeM as per Revenue Policy of GeM w.e.f. 01.06.2020 available in GeM website under “Terms and Conditions >> Sellers >> Revenue polic y of GeM”.
27.GST & ITC :
i.Input Tax Credit : The successful Tenderer/Supplier shall dispatch materials on door delivery basis against GST Invoice which shall be handed over to RINL/VSP for availing Input Tax Credit as per the GST A ct. In case of non-submission of relevant documents by the successful Tenderer/Supplier due to which, RIN L/VSP cannot avail Input Tax Credit, the amount equivalent to the loss of Input Tax Credit along with applic able Interest as per the GST Act, shall be recovered from the amount due to them. The Suppliers/Vendors s hall upload the details of Tax Invoices raised by them on RINL/VSP in the monthly return (GSTR-1) of the m onth in which Invoices are raised i.e., by 10th of subsequent month / as extended by the Government. ii. In case of incorrect details/information (or) invalid/false documents furnished by the Tenderers in re spect of GST, the consequential loss/consequences and Financial Implications, if any, as per the GST Act, s hall be to the Tenderer’s account. iii. The Vendor/Supplier/Contractor shall comply with all necessary Statutory compliances including but not limited to providing GST Invoices or other Documentation as per GST Law relating to the above Supply /Services to RINL, uploading the details of the Invoice, Payment of Taxes, Timely filing of valid Statutory Re turns for the Tax Period in the Goods and Services Tax Portal. In case the Input Tax Credit of GST is denied or demand is recovered from RINL on account of any act of the Vendor/Supplier, including but not limited t o non-payment of GST charged and recovered, non-generation of E-Way Bill, non-filing of Returns, non-upl oading/improper uploading of valid invoices raised on RINL in the Returns, etc., the Vendor/Supplier/Contra ctor shall indemnify RINL in respect of all Claims of Tax, Penalty and/or Interest, Loss, Damages, Costs, Ex penses and Liability that may arise due to such non-compliance. iv. Such amount shall be recovered from any Payments due to the Vendor/Supplier/Contractor or from Security Deposit or any other amount available with RINL in the same Contract or in any other Contracts in cluding future Contracts. If any Tax has been paid by the Vendor/Supplier/Contractor in pursuance of any demand on account of suppression, fraud or wilful misstatements of facts; then, the same shall not be pas sed on to RINL through Debit Notes or Invoices or Supplementary Invoices.
28.Transportation: Transportation of the material is the responsibility of SUPPLIER up to VSP’s Stores. Any transit breakage/damage shall be to supplier’s account.
29.INTEGRITYPACT: Not Applicable
30.ESTABLISHMENT OF CREDIBILITY OF UNENLISTED BIDDERS PARTICIPATING INTHE TENDERS: If tenderer who responds to this tender notice is not presently enlisted with RINL/VSP, it is requested to fu rnish copies of the following documents
a)Notarised Statutory manufacturing / service industry registration certificate i.e. EM Part II issued by DIC / NSIC registration certificate for the same / similar items of MSEs
(Or)Notarised copy of Certificate of Registration of Shops and Establishments for a Dealer / Agent / Trader etc.
(Or)Notarised copy of Certificate of Incorporation along with Memorandum and Articles of Association of the Pri vate / Public Limited Companies.
b)Notarised copy of Proprietary / Partnership deeds in case of Proprietary / Partnership firms.
c)Copy of GST registration certificates and PAN card copy in the name of Company in case of Limited com panies or in the name of Individuals in case of Proprietary firms.
d)Self certified financial worth and audited financial statements for the last 3 years.
e)Self certified Purchase Orders/Contract copies for the same or similar tendered item(s).
f)Self certified ISO certificate if any. Note : - The following details are to be furnished on your letterhead along with GST Certificate.
1.Name :
2.Address for Communication :
3.Mobile No.
4.Email address
5.Supplier Status : Large Scale / Medium Scale / Small Scale / Dealer for / Trader
6.Constitution of the firm : Private Limited / Public Sector / Limited Company / Partnership / Proprietary
7.CIN NO :
8.GST No.
9.PAN No.
10.Bank Account details :
31.This Bid ATC supplements/supersedes GeM GTC and governed by the General Conditions of Contract for supply (GCC), which is available on VSP's website www.vizagsteel.com , which can be freely accessed and downloaded and General Conditions of Contract for supply (GCC) supplements/supersedes Bid ATC in case of any discrepancy.
32.EMD/BID Security:In lieu of EMD/Bid Bond, the bidders are required to submit/upload Bid Security De claration along with their Offer documents with an undertaking as follows on bidder’s letter head duly sign ed mentioning the Bid No. and date at Annexure-4. Annexure-1 FORMATFORUNDERTAKINGTOBESUBMITTED/ UPLOADEDBY BIDDER ALONG WITH THE TENDER DOCUMENT S I (NameandDesignation)appointedastheattorney/ authorizedsignatoryofthebidder (including its constituents) M/s……………………………(herein after calledthebidder)for the purpose of the Tender Documents for………………………………………………asper the tenderNo of (RINL), do hereby solemnlyaffirmand st ate on thebehalfof thebidderincludingits constituentsasunder: I.I/We the bidder(s) am/are signing this document after carefully reading the contents of the above mentio ned tender.
2.I/We declare and certify that I /we have not made any misleading or false representation anywhere in the tender submitted including the annexuresthereto.
3.I/We also understand that my/ our offer will be evaluated based on the documents/ credentials submit tedalong with the offerandsame shall be binding upon me/us.
4.I/Wedeclarethattheinformationanddocumentssubmittedalongwiththetenderdocuments by me/ usare c omplete and correct and I /we are fully responsible for the authenticity and correctness of the information a nd documents, submitted by us.
5.I/We understand that at any time during process for evaluation of tenders, if any information /docume nt submitted by me / us are found to be suppressing facts/forged/ false / fabricated / fudged or incorrect, it shall lead toforfeitureoftheEMD,ifsubmitted, besidesbanningundertheextantGuidelinesforBanningofBusines sDealingsofRINLand initiating any legal action as deemed fit by RINL. Further, I/we(NameoftheBidder) and all my/ourconstituentsunderstandthatmy/ouroffershallbesummarily rejected.
6.I/Wealsounderstandthatatanytimeafterawardofcontract,ifthecertificate(s)submitted byme/ usarefoundt obesuppressing facts /false/forged/fabricated/fudgedorincorrect, it may lead to termination of the contract, along with forfeiture of EMD / SD and Performance Guarantee if submitted, besides any other action provid ed in the contract includingbanning under the extant Guidelines for Banning of Business Dealings ofRINL a nd initiating any legal action as deemed fit by RINL.
(SEALANDSIGNATUREOFTHEBIDDER)Place: Date: Annexure-2 FORMATNON-COLLUSIVETENDERINGCERTIFICATE (TobesignedbyanauthorizedpersonontheTenderer’sbehalf) To RINL-VSP. DearSir/Madam, Non-CollusiveTenderingCertificatefor{RFQ/TenderNo.()Date()}
1.We,(name(s)ofthetenderer(s))of(address(es)ofthetenderer(s))refertothebid/offer against (the “Tender” ).
2.Non-collusion WerepresentandwarrantthatinrelationtotheTender:
(a)Ourbidwasdevelopedgenuinely,independently andmadewith theintention toaccept the Contract if awa rded;
(b)Ourbidwasnotpreparedwithanyagreement,arrangement,communication,understanding, promise of un dertaking with anyperson (includinganyother tenderer or competitor) regarding:
i)Prices; ii) Methods,factorsorformulasusedtocalculateprices; iii) Anintentionordecisiontosubmit abid; iv) Anintentionordecisiontowithdrawabid;
v)Thesubmissionofbidthatdoesnotconformwiththerequirementsofthetender; vi) Thequality,quantity,specificationsordeliveryparticularsoftheproductsor servicesto which this tender re lates; and vii) Thetermsofthebid,andweundertakethatwewillnot,priortotheawardofthe Contract, enter into or engag e in any of the foregoing.
3.DisclosureofincaseofJob/Project Contracts Weunderstandthatwearerequiredtodiscloseallintendedsub-contractingarrangementsrelating to the Tender to the RINL, Place -------------, including those which are entered into after the Contract is awarded. We warra nt that we have duly disclosed and will continue to disclose such arrangements to the RINL, Place --.
4.Consequencesofbreachornon-compliance We understand that in the event of any breach or non-compliance with any warranties or undertakingsinthi scertificate,theRINL,Place-------------may,atitsdiscretion,invalidateour bid,excludeusinfuturetenders,pursueda magesorotherformsofredressfromus(includingbut not limited to damages for delay, costs and expenses of r e-tendering and other costs incurred), and /or (in the event that we are awarded the Contract) terminate th e Contract. Signedforandonbehalfofthe(tenderer) Signature: Name: Position: Date: Note: Para2(b)isnotapplicabletoAgreements,arrangements,communications,understandings, promises or undert akings with:
(a)RINL,Place;
(b)A joint venture partner, where joint venture agreements, arrangements, relevant to the bid exist and which are notified to the RINL, Place ;
(c)Consultants or sub-contractors, provided that the communications are held in strict confidence and li mited to the information required to facilitate that particular consultancy arrangement or sub-contract;
(d)Professional advisers, provided that the communications are held in strict confidence and limitedtoth e informationrequired for theadviser to render their professionaladvice in relation to the Tender;
(e)Insurers or brokers for the purpose of obtaining an insurance quote, provided that the communication sareheldinstrictconfidenceandlimitedtotheinformationrequiredtofacilitate that particular insurance arrange ment; and
(f)Banks for the purpose of obtaining financing for the contract, provided that the communicationsarehel dinstrictconfidenceandlimitedtotheinformationrequiredtofacilitate that financing. Annexure-3 IllustrativeExample(incaseofdivisibleitems,andwhereNo.ofsourcesasperNITisTwo) Sl. No Scenario Quantitydistribution 1) WhereL1is"MSE&Class-1MIISupplier" 1.1 WhereL1isbothLocalMSE&Class-1MII Supplier 70%-L1LocalMSE&MIICls1 30% - Others 1.2 WhereL1isbothAIMSE&Class-1MIISupplier A)Incasethereis/areeligibleLocalMSE/s IfLocalMSEisClass-1 MII If Local MSE is Non-MIIClass-1 70% - Local MSE Cls1 30%-L1AIMSE&MII Cls1 50%-LocalMSE 50%-L1AIMSE&MII Cls1
B)IncasethereisnoeligibleLocalMSE 70%-L1AIMSE&MIICls1 30%- Others 2) WhereL1is"Non-MSEbutClass-1MIISupplier" A)Incasethereis/areeligibleLocalMSE/s IfLocalMSEisClass-1 MII If Local MSE is Non-MIIClass-1 70%-LocalMSECls1 30%-L1MIICls1&Non- MSE 50%-LocalMSE 50%-L1Non-MSE& MII Cls1
B)IncasethereisnoeligibleLocalMSEbutthere is/are eligible AIMSE/s 70%-L1MIICls1&Non-MSE 30%-AIMSE(eitherMIIorNon-MIICls1)
C)Incasethereisno eligibleLocalMSEorAIMSE 70%-L1MIICls1&Non-MSE 30%- Others 3) WhereL1is"MSEbutNon-Class-1MIISupplier" 3.1 WhereL1isLocalMSEbutNon-Class1
A)Incasethereis/areeligibleMIIClass-1 50%-L1LocalMSE 50%-MIIClass-1
B)Incasethereis/arenoeligibleMIIClass-1 70%-L1LocalMSE 30%- others 3.2 WhereL1isAIMSEbutNon-MIIClass1
A)In case there is/are eligible Local MSE/s and there is/are other eligible MII Class-1/s IfLocalMSEisClass-I M II If Local MSE is Non-MIIClass-1 70%-LocalMSE&Cls1 MII 30%-L1AIMSE&Non- MII 50%-MII Cls1 25%-LocalMSE&Non- Cls1 25%-L1AIMSE&Non- MII
B)In case there is/are eligible Local MSE/s but there is/are no eligible MII Cls1/s 70%-LocalMSE&Non-MI ICls1 30% - L1 AIMSE & Non-MII Cls1
C)IncasethereisnoeligibleLocalMSEbut there is eligible MII Cls1 50%-MIIClass1 50%-L1AIMSE&Non-MIICls1
D)In case there is no eligible Local MSE and no eligible MII Cls1 local 70%-L1AIMSE&Non-MIICls1 30%- Others Continued… 4) WhereL1is"Non-MSE&non-MIIClass1Supplier"
A)Incasethereis/areeligibleLocalMSE/sand there is/are eligible MII Cls1 local IfLocalMSEisClass-I MII If Loc al MSE is Non-MIIClass-1 70%-LocalMSE&Cls1 30% - L1 Non-MSE & Non-MIICls1 50%-LocalMSE&Non- Cls1 25%-MII Cls1 25%-L1Non-MSE& Non-MIICls1
B)In case there is/are eligible Local MSE/s but no eligible MII Cls1 70%-LocalMSE 30%-L1Non-MSE&Non-MII Cls1
C)IncasethereisnoeligibleLocalMSEbutthere is/are eligible AIMSE/s and there is/are eligible MII Cls1 IfAIMSEisClass-1MII IfAIMSEisNon-MII Class-1 50%-AIMSE& Cls1 50%-L1Non-MSE& Non-MIICls1 25%-AIMSE&NonMII Cls1 37.5%-MIIClass1 37.5%-L1Non-MSE& Non-MIICls1
D)IncasethereisnoeligibleLocalMSEbutthere is/are eligible AIMSE/s & no eligible MII Cls1 30%- AIMSE 70%-L1Non-MSE&Non-MII Cls1
E)IncasethereisnoeligibleLocalMSEor AIMSE but there is eligible MII Cls1 50%-MIIClass1 50%-L1Non-MSE&Non-MII Cls1
F)IncasethereisnoeligibleLocalMSEandno eligible AIMSE or MII Cls1 70%-L1Non-MSE&Non-MII Cls1 30%- Others • MSE:MicroandSmallEnterprise • Class1:MakeinIndiaClass-1Supplier • AIMSE:AllIndiaMSE # Where one source is originally envisaged; but it is possible to split the order (i.e. items/quantity isdivisibl e)andawardquantitytoasecondsourcebasedonPurchasePreference,thedistributionpatternof 2 sources will b e followed. Note: 1) OthersincludingNonMSE/sandMSE/s 2) Incasethequantity offeredtoLocalMSE orMSEasperdistributiontabledo(es) notmatchtheL-1 price, the qu antity will be offered to others in order of their ranking. Annexure-4
(whereverapplicable)BIDSECURITYDECLARATION
(InLieuofEMD)Tenderno./RFxNo: Dated:(dd-mmm-yyyy) I/We have understood that, according to the conditions of Tender document, bids must besupportedbyaBid SecurityDeclaration(BSD).Accordingly,Iam/Wearesubmitting this "Bid Security Declaration" as follows: I/Weacceptthat,I/Wewillautomaticallybedebarredfromparticipationinall futuretendersofRINLforaperiodofthre e(3) yearsandalsoalreadysubmittedbids (ifany)shall notbe considered forfurther evaluation,incaseof anyoft he following:
(a)Ifl/wewithdraw/modifyourBidaftertenderopeningandduringthe periodofbidvaliditystipulatedinthetende rdocumentoranyextensionthereof- Or
(b)HavingbeennotifiedoftheacceptanceofourBid byRINL,duringtheperiodofbid validity, if, I/We
(i)FailorrefusetoexecutetheContract.(or)
(ii)Failorrefusetofurnishthesecuritydeposit,asstipulatedintheTender Document/Work Order/ Letter of Acc eptance/ Purchase Order. [Signature] Inthecapacityof: [LegalcapacityofpersonsigningtheBidSecurityDeclaration] Thebiddershallsubmitadocumentaryproof(viz.certified/truecopyofboard resolution/PowerofAttorneyetc.)wit hrespecttoLegalcapacityofpersonsigning the BSD. Name: [CompletenameofpersonsigningtheBidSecurityDeclaration] Dulyauthorizedtosignthebidforandonbehalfof:[Completenameof'Bidderand Address] Date: [Date of signing] CorporateSeal:(whereverapplicable) Witness: [Signatureofpersonwithnameandaddress] Note:IncaseofaJointVenture/Consortium,whereverallowedtheBSDmustbein the name of all partners to the J oint Venture / Consortium that submits the bid. .

Overview

Timeline

Bidding

Buyer

Important dates

Items & delivery

MOT, SQIMHT, 6.6kV, 450, 4P, 500kW

Tender documents

Policy & contract references

Eligibility

Experience & turnover exemptions

Micro & small enterprises (MSE)

Startups

Preferences & relaxations

Commercial conditions

Payment terms

Buyer requirements & conditions

Generic

Buyer Added Bid Specific ATC