LED Luminaire For Floodlight Conforming To IS 10322 (Part 5/Section 5) (V3), LED Garden Light (V2)

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

• 9.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 10.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Warranty period of the supplied products shall be 5 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

• 17.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 15 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 15 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.
• 18.Rate Contract Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.
• 19.Rate Contract Packing Material The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.Packing Material. The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.
• 20.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of Commissioner, Municipal Corporation, Chandigarh. A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses

• 1.Material failing to satisfy the specification shall be rejected.
• 2.No loading and unloading charges will be borne by the department.
• 3.The agency will be responsible for any pilferage/damage due to rain and other reason during the carri age of material and no claim on account of this hall be entertained.
• 4.The contractor agency shall quote their rates included GST & all other taxes applicable as on date.
• 5.Affidavit for Black-listing/Debarring: · The intending bidder/contractor along with the bid should furnish an AFFIDAVIT duly attested by Notary Public/ First class Magistrate ON STAMP PAPER in Cover-1 as per Specimen given b elow: - AFFIDAVIT I/we ……………….Proprietor/…………. of M/s………………………..having registered address at … ………………. do hereby solemnly declare and affirm as under:-
• a)That I/We hereby declare that I/We have not been debarred/ Suspended by any Govt./ Semi Govt./ B oard/ Corporation/ Private firms on the date of publishing of tender.
• b)That I/We hereby declare that I/We have not been black listed by any Govt./ Semi Govt./ Board/ Cor poration/ Private firms in the last seven years.
• c)That I/We undertake and confirm that eligible similar works (s) has/ have not been executed through another contractor on back to back basis. Further it is undertaken that, if such a violation comes to the notice of the Department, then I/We shall be debarred from tendering in MUNICIPAL CORPORATION, C HANDIGARH in future forever. Also, if such a violation comes to the notice of the Department, the Engi neer-in-Charge shall be free to forfeit the entire amount of Performance Guarantee deposited by me/u

s.

• d)That the deponent hereby undertakes that no complaint/FIR has been registered/no criminal procee dings against the proprietor/firm/any partner(s) of the firm or its Director(s) is pending/ ongoing in any Court of law regarding execution of any project/ work executed/ being executed by me/us. If such a fa ct comes to the notice of the Department at any stage, the Engineer-in-Charge shall reject the tender/ bid straightway without assigning any reason.
• e)That the deponent further undertakes that he/she/Director(s)/partner(s) of the proprietor/ firm/ com pany/agency have never been convicted of any criminal offence.
• f)That I am/we are aware that in case any discrepancy/ false statement is found, it will lead to rejecti on of my/our bid/tender and the Department will debar/Blacklist the proprietorship/firm/company/ Age ncy as per the POLICY OF BLACKLISTING issued by Chandigarh Administration vide Notification dated 2 7.02.2009.
• (DEPONENT)VERIFICATION: Verified on dated …………… at …………, that the above contents of Affidavit are true to best of my/our knowledge & belief and nothing has been concealed therein.
• (DEPONENT)NOTE:- The Affidavit should be notarized within the period of bid submission as per e-Tend er Notice.Affidavit prior to the date of publication of this bid notice shall not be considered . NET WORTH CERTIFICATE from CA with Unique Document Identification Number (UDIN) of minim um 10% amount of ECPT (Scanned copy of original to be uploaded). NOTE:
• i)NET WORTH shall be submitted as per format mentioned below with UDIN :- FORM FOR CERTIFICATE OF NET WORTH FROM CHARTERED ACCOUNTANT ii) "It is to certify that as per the audited balance sheet and profit & loss account during the financial year ...... ....... , the Net Worth of M/s ………………………………..…… (Name & Registered Address of individual/firm/ co mpany), as on …………………..…………. (the relevant date) is Rs. ………………………… after considering all li abilities. It is further certified that the Net Worth of the company has not eroded by more than 30 % in the l ast three years ending on (31.03.2026)." Unique Document Identification Number (UDIN) ………………. Signature of Chartered Accountant ………………………………..…… Name of Chartered Accountant ………………………………..…… Membership No. of ICAI Date and Seal
• 6.The bidder must accept all terms & conditions and upload a signed undertaking by an authorized represe ntative on firm/company letter head with the bid.
• 7.Past Project Experience The Bidder / OEM (themselves or through reseller(s)), should have executed proj ect for supply and of same or similar Category Products during preceding 3 financial years (i.e. current year and three previous financial years) as on opening of bid, as per following criteria: -
• i.Three similar completed services costing not less than the amount equal to 40% (forty percent) of the e stimated cost; or ii. Two similar completed services costing not less than the amount equal to 60% (Sixty percent) of the es timated cost; or iii. One similar completed service costing not less than the amount equal to 80% (eighty percent) of the e stimated cost. Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should b e uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid value should meet this c riterion.
• 8.Compliance Report of LM-79 (not older than 03 year from opening of bid), LM-80, TM-21, IP, IK and other required test must be Conducted from NABL accredited lab for make/model to be supplied.
• 9.MCC may conduct test of selected light from supplied material from NABL accredited lab/ Govt. institute and if:
• (a)Test fails, the charges will be borne by the agency and all the supplied material to be replaced with ne w Complaint material.
• (b)Test pass, the charges will be borne by MCC.
• 10.Warranty:- The penalty will be further increased by 1 % per week of further delay. If lights will not be r epaired/replaced within 5 week time the BG will be forfeited.
• 11.Certificates:- All the Certificate/reports mentioned in the conditions( manual)/standards will be provide d along with supply and then the same will be scrutinized be the JE/SDE-incharge and after that the deliver y will be accepted.
• 12.E- Mail Id will be provided by the bidder on the contract related the defective material will be lodged a nd the same ID must be active till the completion of warranty period or the action will be taken as per give n condition
• 13.Onsite warranty to be supplied by the agency at designated location of Sub-division office/electrical di vision office. However the dismantling & re-erection of fittings/item will be in the scope of department.
• 14.Office can seek the authentication of documents uploaded by the bidder during the bidding process as well as during supply of material and if any document not found correct then, incident will be raised agains t the bidder/firm and the further the bidder will be blacklisted from further participating in the bidding proc ess of Electrical Division, Municipal Corporation Chandigarh.
• 15.The performance Guarantee shall be 5% of the estimated cost put to tender (ECPT) or contract amoun t whichever is higher, or as prescribed from time to time, to be submitted in the form as prescribed in GCC , Performance Guarantee shall remain valid for a minimum period of six months beyond the date of comple tion of all contractual obligations as per GCC.
• 16.It may be further ensured by the intending Bidders that the scanned copies only of the SPECIFIC DOCU MENTS are uploaded for Post-qualification rather than uploading the voluminous/irrelevant documents. In case of having uploaded voluminous/irrelevant documents, the Department will not be responsible for any probable oversight of any specific/ relevant documents. .