Custom Bid For Services - Providing Skilled Manpower (Data Entry Operator) For Data Entry And Report Generation Of Various Data Related To Rolling Stock Workshop Activities In RSW/DHD (30 Skilled Man…

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Sr. AFA (W & S), Dahod, Western Railway payable at Dahod . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C Sr. AFA (W & S), Dahod, Western Railway . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Buyer Added text based ATC clauses

• (1)All clauses of tender document attached is applicable for this tender along with all clauses of General C onditions of Contract (GCC) for Service – January, 2018 (along with the clauses mentioned in advanced corr ection slips/amendments/updates issued) shall also be applicable for this tender. Bidders are advised to ref er the same.
• (2)CHECK LIST: Bidder should go through the "Check List" mentioned in tender document. Sr. No. Check List 1 Undertaking for Truthfulness/Correctness of the DOCUMENTS (Annexure- XVIII) submitted as per Para 2.6.2.1. of PART-I of this document 2 Under Taking as an Eligible Applicant (Annexure-XIX) as per Para 2.5 of PART-I of this document 3 Authority to submit bid and requisite applicable documents as specified i n Para 16 of BID FORM-Second Sheet Annexure-II of this document 4 Work Experience as per Para 2.6.1.1 of PART-I of this document 5 Financial Standing as per Sr. No. (i) T1-Financial Turnover & (ii) T2-Liquid ity of Para 2.6.1.2 of PART-I of this document 6 NOTE Sr. No. 3 of ANNEXURE – II (Contd…): BID FORM (Third Sheet) of thi s tender document: For Schedule A; the total cost of Schedule A is incl usive of Service Charges (Agency Profit) @ minimum 3.85% [inclusive of GST and applicable transaction charges]. Any bid quoting the total c ost of Schedule A less than Rs. 1,01,33,674.38/- shall be treated as non-responsive and shall be summarily rejected.
• (3)BID EVALUATION METHOD: Bidder should go through the BID EVALUATION METHOD as mentioned i n tender document. Non submission of any documents by the bidder shall result in summarily rejection of his/their bid.
• (4)MINIMUM ELIGIBILITY CRITERIA: Bidder should go through the MINIMUM ELIGIBILITY CRITERIA as mentioned in tender document. Firm should mandatory submit relevant documents for Minimum Eligibil ity Criteria. Non submission of any documents by the bidder shall result in summarily rejection of his/their bid. Definition of Similar Service Contract: The definition of similar service contract is given below: “Data Entry/Record keeping works in Railway, Central / State Government / PSUs.”
• (5)AUTHORITY TO SUBMIT BID: Bidder should submit the relevant documents according to type of fir m as applicable and specified in the tender document.
• (6)SCHEDULE OF ESTIMATED RATES & QUANTITIES: Bidder should go through the SCHEDULE OF E STIMATED RATES & QUANTITIES of BID FORM-Third Sheet Annexure-II as mentioned in tender docume nt. % Above/%Below/At Par will be calculated from overall rate quoted by firm (compared to estimate sch edule given in Scope/ATC document) for billing purpose of actual work carried out by firm. SCHEDULE OF ESTIMATED RATES & QUANTITIES Sr . No Description Ite m Q ty. Unit Unit Rat e (₹) Total (₹) Schedule A: Providing manpower 1 Providing Skilled Manpower (Data Entry O perator) for Data Entry and Report Genera tion of various Data related to Rolling Stoc k Workshop activities in RSW/DHD (30 Skilled Manpower per day) 900 0 Man-Da ys 781.0 0 70,29,000.00 2 Subtotal of Sr. (1) (₹) 70,29,000.00 3 Provision of EPF and Misc. Charges (Employer Contribution) @ 13% [i) E PF-3.67%, ii) EPS-8.33%, iii) EDLI-0.50%, iv) EPF Administrative Charge s-0.50%.] for Skilled Manpower (₹ 15000 ceiling limit x 30 Nos. x 12 Mo nths x 13%) 7,02,000.00 4 Bonus @8.33% on min. wages (Sr. No. 2 x 8.33%) 5,85,515.70 5 Subtotal of Sr. (3 + 4) (₹) 12,87,515.70 6 Total of Sr. (2 + 5) (₹) 83,16,515.70 7 18% GST on Sr. 6 of Schedule A 14,96,972.83 8 Service Charges (Agency Profit) @ 3.85% [Inclusive of GST] on Sr. 6 of Schedule A 3,20,185.85 Total of Schedule A [Total of Sr. 6 + 7 + 8] (₹) 1,01,33,674.3 8 Total Estimated Cost of the work (Total of Schedule A) (₹) 1,01,33,67 4.38 Total Estimated Cost (in Words) Rupees One Crore One Lakh Thirty-Three Thou sand Six Hundred Seventy-Four and Thirty-Eig ht Paise Only. NOTE-
• 1.All other rates/components specified in the SOR, including minimum wages, statutory componen ts and other fixed provisions, shall be considered strictly as per the Tender Conditions and shall n ot be altered or modified by the bidder. No post/pre-bid clarification, correction, modification or r evision of the quoted rate/price shall be permitted in this regard.
• 2.For Schedule A:
• a)Service Charges (Agency Profit):
• i.The bidder shall quote Service Charges (Agency Profit) @ minimum 3.85% [inclusive of G ST and applicable transaction charges] as specified in the SOR. Service Charges quoted belo w 3.85% shall not be permissible. ii. The total cost of Schedule A is inclusive of Service Charges (Agency Profit) @ minimum 3.85 % [inclusive of GST and applicable transaction charges]. Any bid quoting the total cost o f Schedule A less than Rs. 1,01,33,674.38/- shall be treated as non-responsive and shall be summarily rejected. iii. The bidder shall comply with the Ministry of Finance, Department of Expenditure, OM No. F.6 /1/2023-PPD dated 06.01.2023 and the applicable GeM SLA provisions. The GeM SLA also sp ecifies that the minimum service charge for Manpower Outsourcing Services is 3.85%. iv. Any increase/revision in minimum wages or statutory wage components as per the Applicab le Laws during the contract period shall not have any impact on the Service Charges (Agenc y Profit) quoted and accepted in the Bid. The Service Charge rate shall remain fixed at the or iginally accepted rate throughout the Contract period, and no increase in Service Charges sh all be admissible on account of any such revision/change in statutory wage components.
• b)Basis of SOR Rates and Statutory Components:
• i.The rates indicated in the SOR (rates of minimum wages, Bonus, EPF, EDLI, EPF Adm inistration Charges and all other applicable statutory liabilities) are based on the sta tutory wages and components prevailing at the time of preparation of the estimate. ii. The minimum wages for Skilled Workers have been adopted for preparation of the estimate as per Ministry of Labour & Employment, Government of India, Letter No.: F. No. 1/ 6(3)/2025-LS-II dated 30/03/2026. iii. For calculation of EPF, EDLI and EPF Administration Charges, the monthly wage ceiling limit of ₹15,000/- per employee has been considered in the SOR as prevailing at the time of prep aration of the estimate. iv. ESIC has been considered as NIL based on its applicability at the place of work as prevailin g at the time of preparation of the estimate .
• c)Revision/Change in Statutory Wage Components and Payment:
• i.The bidder shall quote the rates strictly as per the rates indicated in the SOR o nly without considering any current or future revision/change in the minimum wag es, Bonus, EPF, EDLI, EPF Administration Charges, ESIC or any statutory wage co mponent under the Applicable Govt. Laws. Any representation/deviation/claim on this account shall not be considered during the evaluation of bid. ii. In case of any revision/change in the minimum wages, Bonus, EPF, EDLI, EPF Administr ation Charges, ESIC or any statutory wage component under the Applicable Govt. Laws du ring the Contract period, the Railway shall separately pay the Contractor the differential amo unt arising solely due to such revision/change, as applicable. iii. Payment of any differential amount arising due to revision/change shall be made only after subm ission and verification of documentary proof by the Contractor confirming that the revised/latest prevailing minimum wages and applicable statutory components have actually been paid/deposited in respect of the deployed workers. Such proof shall include, wherever applicable, wage register/payroll, bank payment statement/transaction details, wage slips, a ttendance records, statutory challans/returns and other relevant statutory records. iv. Payment by Railway towards minimum wages, Bonus, EPF, EDLI, EPF Administrati on Charges, ESIC or any statutory wage component under the Applicable Govt. Laws shall be restricted to the SOR quantity/man-days specified for the respective manpowe r category and no additional payment shall be admissible for any manpower deplo yed in excess of the total SOR quantity/man-days, except as specifically provided under the Contract.
• 3.GST: The supplier/service provider shall be subject to the provisions of the GST Act and Rules, as app licable from time to time. The GST component shall be dealt with as specified in the SOR and applicabl e GeM provisions. The GeM SLA states that the quoted price is inclusive of GST.
• 4.Monetary values only upto two digits of decimals are considered for preparation of Estim ate.
• 5.Biometric Attendance System (BAS): Attendance of all manpower deployed by the Contractor sh all be recorded and monitored through the Biometric Attendance System (BAS) as prescribed by the R ailway. The Contractor shall include the entire cost of equipment, installation, commissioning, operatio n, connectivity, maintenance, repair/replacement, software and data backup in the quoted rates. No se parate payment shall be admissible on this account.
• 6.Other Expenses: All other expenses incidental and essential for satisfactory execution of the work, i ncluding expenses which are not specifically payable by the Railway under the tender/contract conditi ons, shall be borne by the Contractor/Service Provider.
• (7)In case of any conflict between special conditions mentioned in tender document of contract and the g eneral conditions of contract, the special condition mentioned in tender document of contract will prevail.
• (8)Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C of "Sr. AFA- W And S, Western Railway, Dahod" payable at Dahod.
• (9)Performance Guarantee: Performance guarantee at a rate of 05% of the contractual value shall be deposited by the successful bidder in favour of "Sr. AFA (W&S), Western Railway, Dahod". The successful b idder shall have to submit a Performance Guarantee (PG) valuing 05% of the contract value in four separat e parts of 1.25 % each of the contract value, within 30 (thirty) days from the date of issue of Letter of Acce ptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto the date of submiss ion of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contra ct agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thir ty days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisit e PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the P G immediately however not exceeding 90 days from the date of issue of LOA). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminat ed duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work. If last day is a bank holiday or office closure next w orking day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute. The Performance Guarantees shall be submitted by the successful bidder after the Letter of Acceptance
• (LOA)has been issued, but before signing of the contract agreement. These PGs shall be initially valid up t o the stipulated date of completion and maintenance period, if any plus 60 days beyond that. In case, the t ime for completion of service gets extended, the contractor shall get the validity of PGs extended to cover such extended time for completion and maintenance period, if any of service plus 60 days. .

Buyer uploaded ATC document Click here to view the file.