Forage Harvester (Single Row)

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Buyer Added text based ATC clauses 1)Only Original Equipment Manufacturers (OEMs) or their duly authorized dealer s are eligible to submit bids. If bidding on behalf of an OEM, a Manufacturer Aut horization Certificate required. 2)The bidder's GST registration must be aligned with the state jurisdiction of bot h the consignee and the authority issuing the bid. The GST certificate must men tion the name of the bidding entity, and records of regular monthly GST filings f or the last three years should be submitted. 3) All products offered must be current, actively supported, and in ongoing prod uction. Bidders must affirm that none of the items are designated as end-of-life or discontinued by the manufacturer. 4)Bidders should have been actively engaged on the Government e-Marketplac e (GeM) portal for at least the past three years. Appropriate documents verifyin g this period of activity must be attached. 5)A minimum rating of 4 stars on the GeM portal is required, the bidder must po ssess a valid GeM Gold Certificate. All supporting documents for these credentia ls must be included. 6)Bidders must explicitly accept all Additional Terms and Conditions (ATCs) of t his procurement. A signed letter on official company letterhead confirming this acceptance, as stipulated by bid inviting authority, is mandatory. 7)A formal declaration on company letterhead is required, stating that the bidder has not been blacklisted or banned from participating in any government or public procurement processes in the past three years. 8) All offered products must strictly adhere to the specifications defined in the t ender (Model and Datasheet). Any deviation will result in disqualification during the technical evaluation phase. 9)The buyer reserves the full right to accept or reject any bid based on compara tive market analysis of the proposed products. 10)Bidders must have relevant experience in delivering similar supplies to centr al or state government organizations. They must provide an ISO 9001:2015 cert ificate, financial documents signed by a Chartered Accountant, and copies of TA N, PF, and ESIC registrations as evidence of eligibility and compliance. 11)Brands proposed should have a proven track record for quality, reliability, an d performance. Preference will be granted to those with strong market presence and consistently positive customer feedback. 12)The bidder must demonstrate a track record of supplying similar items from the quoted OEM to government entities or PSUs within Kerala through the GeM portal over the last three years. 13)A service support escalation matrix including contact numbers must be provi ded by either the bidder or the OEM as part of the tender documentation. 14)Any deviations from the technical or general requirements outlined in this te nder must be clearly identified and declared in a Technical Deviation Statement submitted with the bid. 15)A live demonstration of the quoted products must be conducted for the consi gnee as scheduled. Failure to comply with this requirement will result in disquali fication. 16)OEM must offer a dedicated or toll-free customer support number and an onl ine service portal. The escalation matrix must be included in the bid documenta tion. 17)All criteria listed under the Additional Specifications section shall be supplied as part of the quoted price. No separate or additional payment shall be claimed or released for these at any stage of the contract, and the quoted price shall be deemed to be inclusive of the cost of all such items. .

Successful Bidder can submit the Performance Security in the form of Payment online through RTGS / internet banking also (besides PBG which is allowed as per GeM GTC). On-line payment shall be in Beneficiary name THE MANAGER AH, KLD Board Ltd Account No. 57063925679 IFSC Code SBIN0070731 Bank Name STATE BANK OF INDIA Branch address KULATHUPUZHA BRANCH . Successful Bidder to indicate Contract number and name of Seller entity in the transaction details field at the time of on-line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer in place of PBG within 15 days of award of contract.