CEREMONIAL DRESS ITEMS ITBP PATTERN

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

• 4.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 5.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 2 samples for Buyer's approval, within 5 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 7 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Buyer Added text based ATC clauses

• 1.Bid documents will not be accepted physically. the bids ne ed to be submitted on gem portal only.
• 2.If firm qoute nil charge/zero value the Bid shall be treated as irresponsive and will not be considered on any stage i.e. t echnical Bid stage.
• 3.Venue of supply- Telecom Bn ITBP camp Shivpuri (M.P.)
• 4.All prospective bidders are advised to examine the sampl e thoroughly during the pre-bid meeting to clearly understan d the required design, and over all quality.
• 5.DIG Telecom Bn reserves the right to cancel part of or wh ole of the tender at any time before the contract generation without assigning any reason thereof.
• 6.Copy of the GST Registration Certificate of the firm.
• 7.Acceptance certificate on the firm's letterhead for all the t erms and conditions contained in the Bid. The bid number a nd Bid date must be clearly mentioned in the certificate.
• 8.Documentary evidence of experience in supply of related or similar products to Central/State Government Department s, PSUs or reputed organizations.
• 9.As undertaking on the firm's letterhead stating that the bi dder is not under liquidation, court receivership, bankruptcy, insolvency, or similar proceedings.
• 10.Copies of the income tax return (ITR) for the last three fi nancial years (FY 2023-24, FY 2024-25, FY 2025-26).
• 11.Copy of the latest GSTR-3B Return filed up to June 2026.
• 12.Copy of the RTGS/NEFT Mandate Form duly verified and attested by the concerned bank in the prescribed format.
• 13.Scanned copy of the PAN Card of the proprietor/authoriz ed signatory.
• 14.Bid Security of Rs. 10300/- (Rupees Ten Thousand Three Hundred Only) in the form of FDR/TDR/Bank Guarantee (BG)/ Demand Draft (DD) in favour of DIG, Telecom Bn, ITB Police Force, Shivpuri. The original Bid Security instrument shall be submitted physically to this office on or before the date and time fixed for opening of the technical Bid. A scanned copy o f the Bid Security shall also be uploaded on the GeM Portal al ong with the Bid. Non-receipt of the original Bid Security with in the stipulated time shall render the bidder liable for disqu alification from the Technical Bid in accordance with provisio ns of GFR-2017. Note- All the above-mentioned documents are mandatory an d must be uploaded online through the GeM Portal by all bid ders participating in this tender. Failure to upload any of the required documents during the technical Bid stage shall resu lt in rejection of the bidder's Technical Bid. Documents subm itted physically to this office, except the original Bid Security , shall neither be accepted nor considered during the bid eva luation process. .
• 7.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.
• 8.Past Project Experience The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e. current year and three previous financial years) as on opening of bid, as per following criteria:
• (i)Single order of at least 35% of estimated bid value; or
• (ii)Two orders of at least 20% each of estimated bid value; or
• (iii)Three orders of at least 15% each of estimated bid value. Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid value should meet this criterion

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.