Consultancy Services: Structural Design And Drawing, Consultancy Services: Estimation

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with OEM for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)

WORLD BANK TERMS AND CONDITIONS: Special Terms and Conditions as defined by world bank at click here will also be applicable. APPLICABLE ONLY IN CASE OF WORLD BANK FUNDED PROJECTS.

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum With in due date Shelf Life. On the date of supply, minimum With in due date usable shelf life should be available / balance.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): Yes Post Receipt Inspection at consignee site before acceptance of stores: Yes

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): yes .

• 16.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 17.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Buyer Added text based ATC clauses ATC

• 1.Consultant should be an 'Enlisted Consultant' with MES to participate in the bid.
• 2.In case of un-enlisted consultants participating in the bidding process, the eligibility criteria based on Engineer-in-Chief's Branch Policy Number 01/2025 promulgated vide letter No A/37696/Gen/Pol/E2W (PPC) dated 28 Feb 2025 must be fulfilled. The following check list applies:-
• (a)Name and address of applicant.
• (b)Telephone No/ Fax No/ Email.
• (c)Proprietor of partnership firm.
• (d)Average annual turnover during last 03 years.
• (e)Average annual turnover of last 03 financial years vetted by CA.
• (f)Balance sheets.
• (g)Profit and lost statement.
• (h)Last 3 years IT returns.
• (j)Past experience of completed similar works in last years (in crores).
• (k)Project completed.
• (l)NIT.
• (m)Completion certificate.
• (n)List of Engineers/ Arch/ Staff with complete details.
• (o)Qualification certificate.
• (p)Experience as per SOP.
• (q)Form 16 for last 03 years.
• (r)Employment provided fund (in case of firm is Ltd.).
• (s)GST No.
• (t)PAN No.
• (t)Quality management system (Optional).
• (u)Accreditation (in case of lab).
• (v)List of equipment's/ software's and office assets etc to handle the jobs of consultancy.
• (w)License software validity.
• (x)Software's with firm name.
• (y)List of T&P.
• (z)Copy of the memorandum of articles of association duly attested by a Public Notary.
• (aa)An affidavit stamp paper (Minimum of Rs. 10/- values), must be uploaded by the bidder which should not be more than one month old from the date of bid published, that the firm is presently not blacklisted, s uspended or debarred by any Govt department.
• (ab)The bidder must upload solvency certificate for Rs. 5.84 lakh from scheduled bank on bank letter he ad duly stamp and signed by authorized representative with contact number. The certificate should not be six months old from the date of bid published.
• (ac)Signed copy of all terms and conditions must be uploaded by the bidder. .