Procurement Of ETP Blower Spares

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Buyer Added text based ATC clauses 1) Offer from only M/s USHA COMPRESSORS PRIVATE LIMITED shall be considered for evaluation who is proprietary bidder for the required Goods/services in Indian Oil for the required goods/services category.

• i.No other make or model is acceptable for the following reasons: The indented items are proprietary items of M/s Usha Compressor Pvt. Ltd. The detailed design and technical specifications are available with vendor only. Hence, the items can be procured from M/s Usha Compressor Pvt. Ltd only. ii. Concurrence of Finance to the proposal vide: 03.04.2026 Finance concurrence date of proprietary list approval date to be indicated) iii. Approval of the competent authority vide: 03.04.2026 (Date of approval of competent authority for proprietary list is to be indicated) Offer received from any other bidder will be tre ated as unsolicited offer and summarily rejecte
• d.2) Bidder to submit quoted rate inclusive of all taxes, duties (freight, P&F, Transit insurance). No additiona l payment shall be done to vendor. Prices shall remain firm and fixed till execution of the whole order. 3) Payment terms: As per GeM GTC (100% payment will be released within ten (10) days of issue of con signee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills) 4) Bidders are requested to submit duly filled, signed and stamped copy of each declarations/ undertaking enclosed in additional scope of work. 5) Delivery period for supply of material: - 03 months (90 days) from date of GeM PO; 6) Evaluation basis: Item wise lowest basis. Kindly ignore Evaluation basis mentioned elsewhere. 7) Arbitration Clause: "Notwithstanding anything to the contrary contained in Contract, it is agreed that any dispute between the Buyer and Seller shall be resolved through arbitration by a sole arbitrator to be appointed mutually by the Buyer and Seller only if the cumulative value of claims of Buyer and the claims of Seller does not exceed Rs . 10 Crore. It is further agreed that in case the cumulative value of claims of the Buyer (inclusive of interest amount claimed by Buyer till the date of filing of statement of claim or the counter-claim as the case may b
• e)filed before Arbitrator and the claims (inclusive of interest amount claimed by Seller till the date of filing of statement of claim or the counter-claim as the case may be) filed before the Arbitrator exceed Rs. 10 Cr ore, the Arbitrator so appointed shall refrain from proceeding in the arbitration and the proceedings shall s tand terminated forthwith." 8) All other terms and conditions shall be as per GeM GTC. 9) Insurance Surety Bond (ISB) and its operating modality: In lieu of EMD, Performance Bank Guarantee or PRS/Price reduction for delay, bidders may furnish Insuranc e Surety Bond (ISB), as per the format enclosed in tender document. Insurance Surety Bond (ISB) shall be applicable for all bidders irrespective of their status as MSE / Start-up /any exempted bidder category.
• i)Insurance Surety Bond (ISB) can be issued by the insurer registered under Insurance Regulatory and Development authority (IRDA). ii) Insurance Surety Bond (ISB) can be accepted against EMD, Security Deposit, Performance Guarantee & PRS / Price reduction for delay only. iii) Only Indian Bidders can submit the ISB, for Work/supply commitment within India in INR executed on a Non judicial stamp paper. Insurance Surety Bond (ISB) on e-stamp paper may also be accepted in addition to Non-Judicial Stamp Paper. Compliance of State specific stamp act requirement is to be ensured. iv) The Surety Bond should be irrecoverable, unconditional & without recourse/reference to the bidder. I S B shall be strictly in line with duly approved format.
• v)The ISB shall be received directly from the Insurance companies. In certain cases, where the time does not permit or where ISB is required to be submitted along with bids, ISB may be received from Vendors/Co ntractors. 10) Vendor Invoice Management: Dear Vendors, Indian Oil has been keeping its systems updated with latest developments and newest technologies to effi ciently add to the delight of our partner vendors. Many digitalization steps have been taken in the past and have been successfully implemented with the continuous support of partners. We are introducing Vendor Invoice Management system for centralized processing of invoices for supply of goods and services with an intent to further expedite the payment process. A centralized query manageme nt system including self-help is also being introduced for convenience of the vendors on tracking details rel ated to payments.
• A.Invoice Management System With effect from 17.05.2023, original copy of invoice raised on this office against PO shall be submitted in the following manner: -
• 1.Digitally signed original invoice can be submitted by registering into vendor portal (E-Vidit portal) in whic h case no hard copy is required to be sent. Vendors are encouraged to use vendor portal for expeditious se ttlement of their invoice. The link to the vendor portal is https://apps.indianoil.in/vim Help Manual of portal for use by vendors is attached herewith.
• 2.Alternatively, originally signed invoice in physical form can be sent to the following address: - Indian Oil Corporation Limited IBM Tower, 2nd Floor, A 26, Rani Ramgarh Road, Block A, Industrial Area, Sector 62, NOIDA, Uttar Pradesh. Only Original Invoice along with supporting invoices for any reimbursement like freight & inspection bills should be sent to the above address. The documents like Inspection Release Note, Test Certifica te, Bank Guarantee etc. in original should continue to be submitted to the IOCL, Guwahati refinery. To achieve the full benefit of the newly introduced system, you are requested to note the following change s in Invoicing and submission of the same: -
• 1.Invoice Requirement – Physical Digitally signed invoice uploaded through Vendor Portal is preferred. ( https://apps.indianoil.in/vi
• m)However, where vendor submits the physical copy of the invoice, following points may be ensured: - Ø It should not be handwritten invoice. Ø It should be in English language only. Ø It should not be photocopy. Ø It should not be carbon copy. Ø It should not be Dot Matrix Print copy. Ø Invoice should not be damaged or tampered and should always be preserved in original state. Ø Writing of comments, remarks etc. on the Invoice may be avoided. Needless to mention, invoice must be in the name of Indian Oil Corporation Limited Guwahati Refinery.
• 2.Invoice Requirement – Content · Mention PO Number on Invoice where invoice is raised against SAP Order · Invoice should be in line with Order conditions · Invoice should comply with applicable GST provisions including HSN/SAC Code · Ensure that the address in Invoice is correctly mentioned as per Order including Company Co de & Plant Code available on Order · In case where Vendor knows its SAP Vendor Code with Indian Oil, the same should also be ca ptured on the body of Invoice
• 3.Price Reduction on account of Delay · Raise invoice after effecting Price Reduction on account of Delay in Invoice, wherever applica ble. · In case where request for time extension has been submitted but not approved by EIC, invoic e still should be raised by reduced amount. · Subsequently, Vendor can issue Debit Note when time extension is granted after raising of inv oice. · This process will eliminate the requirement of credit note for GST accounting and consequenti al delay in processing payment of the entire amount due to complication of GST input credit.
• 4.Other Requirements · Ensure that Bank Guarantee, wherever applicable, has been submitted at IOCL, Guwahati r efinery as per required format · Ensure submission of all the documents at IOCL, Guwahati refinery in line with conditions o f the contract
• B.Query Management System For expeditious resolution of queries from the vendors, Round the clock Self-help tool (BOT), Webform, De dicated Email and 9 to 5 Helpdesk have been introduced, details of which are as under: - Email VIMHelpdesk@indianoil.in Chatbot Indian Oil (gupshup.io) Helpdesk Phone +91 120 6730555 Note: Digitally signed Invoice is to be uploaded throu gh E-Vidit Portal. Vendor is requested to not send har d copy of invoice when Digital invoice is already subm itted successfully on E-Vidit portal, as this may delay the payment process. 11) Documents Required for Vehicle Entry: Please note, a vehicle carrying the material to IOCL Guwahati Refinery must have the following documents in Original:
• 1.VALID DRIVING LICENSE IN ORIGINAL
• 2.VALID ROAD PERMIT IN ORIGINAL
• 3.VALID RC IN ORIGINAL
• 4.FITNESS CERTIFICATE IN ORIGINAL
• 5.VALID INSURANCE IN ORIGINAL
• 6.FIRE EXTINGUISHER AVAILABLE IN THE VEHICLE
• 7.VALID POLLUTION CERTIFICATE IN ORIGINAL
• 8.DRIVER WITH PPE COMPLIANCE (Should wear Safety Shoes)
• 9.BATTERY OF VEHICLE IS COVERED AND LOCKED 10.ADDITIONAL TYRE/SPARE TYRE IS AVAILABLE IN THE VEHICLE 11.DOCUMENTS OF THE MATERIAL LOADED ON THE VEHICLE / TRUCK 12.PLEASE ENSURE MOBILE, MATCH BOX OR OTHER FLAMMABLE ITEMS ARE NOT ALLOWED. 12) TRANSPORTATION: MATERIALS SHOULD BE PACKED AND TRANSPORTED IN A MANNER WHICH ME ETS ALL SAFETY REQUIREMENTS AND ENSURES PREVENTION OF ANY LOSS DURING TRANSIT. 13) MATERIALS MAY BE DESPATCHED THROUGH ANY BANK APPROVED TRANSPORETR HAVING OFFICE AT GUWAHATI. 14) Dealing officers from IOCL: Mr. Devendra Singh Meena, MTM (Purchase) – meenad4@indianoil.in, PH- 0361-259-7262 Alternate: Mr. A Gogoi, CMTM (purchase) - GogoiA@indianoil.in, PH- 0361-259-7267 Mr. Praveen Gupta, DGM (Mat) - gupta_praveen@indianoil.in, PH- 0361-259-7251 For Material receipt/ GRN: Mr. J Kalita, MTM (Stores) - kalitajayanta@indianoil.in, PH- 0361-259-7259 For Payment: VIM helpdesk- VIMHelpdesk@indianoil.in, PH- +91 120 6730555 Mr. Abhiranjan Singh, ACO - singha90@indianoil.in , PH- 0361-259-7210 NB: Bidder needs to strictly comply all other terms and conditions mentioned in the technical specification sheet or else your offer may be liable for rejection. .

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.