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OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses COMMERCIAL & OTHER TERMS & CONDITIONS Tenders must be submitted in two parts through the Tender Process. Part-I: It should contain Earnest Money in acceptable form and evidences regarding pre-qualifying conditions, general information, technical particulars, acceptance of our Terms & Conditions. Note: The EMD (Rs. 13728.00 Only) and Tender Cost (NIL) against the tender shall be submitted b y the firm directly through RTGS/NEFT in account of SAO, EPAD,UPRVUNL,Kasimpur, SBIA/c no. 11264105069, SBI bank, Kasimpur, IFSC code: SBIN0001364. EMD can also be submitted in shape of BG (if EMD is Rs 5000.00 or more) of only scheduled bank in favor SAO, EPAD,UPRVUNL,Kasimp ur payable at SBI, Kasimpur. In case of submission of Bank Guarantee, bidder shall upload & subm it copy of confirmation e-mail sent by Bank after issuing Bank Guarantee. The Bank Guarantee to be issued by the issuing Bank on Behalf of bidder/contractor/supplier in favor of S.A.O. EPAD, UPR VUNL, Kasimpur shall be in paper form as well as issued under the structured financial messaging system (SFMS). The details of beneficiary for issued of BG under SFMS platform is furnished below ): SBIA/c no. 11264105069, SBI bank, Kasimpur, IFSC code: SBIN0001364.The details of EMD and Tender Cost submitted shall be furnished by the firm, duly filled and signed as per enclosed prescr ibed Performa (Annexure l) in Part-I. If any Tenderers have not submitted the Earnest money agai nst the tender, then his Part-II (Price bid) shall not be opened accordingly.. Note: Part-II shall be opened only of those bidders who will qualify the pre-qualifying c onditions.

• 1.PRICE BASIS: The offered the prices are FIRM & F.O.R. destination basis in Indian rupees pe r unit including of P&F,Freight,transit insurance & other taxes & duties.
• 2.TAXES: The Firm shall specify GST applicable for all the items & also submit price break up during submission of offer.
• 3.HSN Codes: Firm shall specify HSN Codes applicable for all the items mentioned in above t able.
• 4.Payment: 100% payment including all taxes shall be paid against Tax invoice through RTGS after receipt & successful check of material at HTPS stores subject to prior submission of 2% amount of order value as security money in suitable form. Bank charges shall be borne by t he supplier. Performa invoice is required only for setting of priority no. in priority list.
• 5.GSTR-3B, Income Tax Return: Latest copy of GSTR-3B, Income Tax Return (as applicable as per Govt. rules) must be uploaded in Part l (Technical bid).
• 6.Delivery: Delivery period should be minimum. Firm shall mention the delivery period as … …………. days /Months.
• 7.Penalty: For delay in supplies beyond the delivery period, a penalty @ ½ % per week subje ct to max. 10% of the cost of undelivered material shall be levied. If it is found that successf ul bidder is deliberately avoiding to supply or causing unnecessarily & abnormal delay, due t o price escalation, the material may be procured from the open market. In that case, actual charges + 10% charges may be levied on the contractor apart from the above mentioned pe nalty.
• 8.Inspection Clause: Inspection of the material shall be carried out at HTPS stores by authori zed representative of Quality Assurance Committee (QAC) of HTPS after its delivery at ESD DTPS HTPS Kasimpur. NOTE: UPRVUNL reserves the right to get the material tested at IIT lab , Kanpur /Shri Ram Test house, Delhi and any other Government approved lab, if required at UPRVUNL cost. The results indicated in this report shall be final and binding on the supplier. However, the sample of material for testing shall be drawn from the supplied material in pre sence of firm’s representative and authorized representative of Nigam.
• 9.Security: Against payment terms, for faithful execution of order, firm shall submit 02% am ount of order value along with Proforma Invoice in the shape of BG/FDR/TDR of scheduled b ank (BG in case the security money exceeds Rs-5000.00) valid for the 18 months in favour o f SAO, EPAD,UPRVUNL,Kasimpur which will cover the security deposit. The security money may also be submitted directly through RTGS/NEFT in account of SAO, EPAD,UPRVUNL,Kasi mpur, SBI A/c no. 11264105069, SBI Kasimpur, IFSC code: SBIN0001364.This amount will be released by EE, ESD DTPS HTPS Kasimpur after satisfactory supply / checking of material at ESD DTPS HTPS Kasimpur. Bank charges shall be borne by the firm. However, the EMD depo sited by the firm may be adjusted towards the security deposit on request of supplier.
• 10.Performance Guarantee (PG): Firm shall submit the PG valid for 18 months equivalent to 5%(as per GEM) amount of order value in lieu of the performance of the supplied material w hich shall be released after period of 12 month from the date of successful working/installati on or 18 months from the date of supply of the material, whichever is earlier at project.
• 11.Interchangeability/Compatibility /Fitment Certificate: Firm shall certify that all the ma terial supplied shall be 100% exchangeable/ Interchangeable/Compatible with the currently i nstalled items at HTPS.Regarding this firm may visit the power house before quoting the bid. If the material is not found interchangeable/compatible, the supplied material shall be replac ed free of cost by supplier.
• 12.Manufacturer’s Test Certificates: Material supplied should confirm to latest Indian stand ard specification. The firm shall provide manufacturer test certificate of the material at the ti me of inspection. If the material is not found as per latest relevant IS applicable, the supplie d material shall be replaced free of cost by supplier.
• 13.Guarantee/Warranty Certificate: The guarantee/warranty certificate shall be provided by firm at the time of supply of material undertaking guarantee/warranty of the material suppli ed for their genuineness & originality on their letter head for the period of 12 month from th e date of successful working/installation or 18 months from the date of supply of the materi al, whichever is earlier at project. If any material found defective due to poor material or fau lty design/workmanship, the same shall be replaced by the Firm free of cost.
• 14.Sample: Firm will collect the sample/written content by the user division and same shall be got approval before bulk supply
• 15.Where a bidder has not furnished complete information / documents which are required in p art-I, part –II [price bid] may not be considered to open. In case, due date of opening happens to be a holiday, the tender shall be opened on the next working day
• 16.Intending bidders are advised to visit the plant before submitting their offer as that all their technical query may be resolved, if any.
• 17.Tenderer sending their documents by mail will do so solely at their own risk and responsibilit
• y.This office shall not be responsible for any delay in this regard, whatsoever.
• 18.Quantity Offered: The bidder shall clearly mention the quantity offered against the specified quantity of purchase.
• 19.If the Nigam Suffers any loss due to infringement of the conditions mentioned in the supply of order, the same will be recovered from any of the Firm’s pending bills in Nigam and P.O. may be cancelled at any stage without any prior intimation to the firm.
• 20.In order to meet out any emergency of UPRVUNL, the successful bidder may be asked to sup ply part of the ordered material to any other Unit/project of UPRVUNL on same terms& condi tions, which will be a binding on the firm.
• 21.Rejection of Offer/revision of Qty: Nigam reserves the right to accept / reject any or all tenders in total / parts thereof and split the tender without assigning any reason thereof. Thi s office may revise (±) the quantity of material at any stage, and it will be communicated to the firm.
• 22.The tenderer shall have no right to issue addendum to tender documents to clarify, amend, supplement or delete any of the conditions, clause or item stated there in.
• 23.In case of a tie (same rate quoted by two or more bidder) in quotations for a particular item, the decision to accept/reject the rate for that item shall be reserved with Nigam.
• 24.Overwriting / use of whitener may reject the tender. Any cutting should be verified with full s ignature of the bidder. Should there be any variation between the rates indicated in figures and words, the rates quoted in words shall be considered. However, the decision to accept/r eject such offer by Nigam shall be final and binding on the tenderer.
• 25.No contents / figures / any other entries should be blocked or deleted while submitting the p hotocopies of documents; otherwise, such documents shall not be considered / accepted for evaluation.
• 26.All documents submitted should be legible and self attested giving remark “SUBMITTED BY ME” by Authorized Signatory with seal of the company. Documents not having such remark / illegible may not be considered / accepted for evaluation.
• 27.In case of disputes/grievances between suppliers/vendors and UPRVUNL, the disputes/grieva nces will be settled as per “ Dispute Resolution Mechanism” policy of UPRVUNL.
• 28.If, at any stage during finalization of tender / execution of purchase order, any document, su bmitted by a bidder in his bid in support of Pre-Qualifying Conditions, is found to be forged / false, his bid is liable to be rejected, purchase order cancelled, EMD / Security deposit forfeit ed and any other departmental action as deemed fit be initiated. For this purpose, the contr actor shall have to produce original documents, if required, before opening of bid Part-II or a fterward.
• 29.Firm shall offer all terms and condition along with technical specification of required materia
• l.If there is any deviation in the technical specifications / commercial terms & conditions, th e same should be clearly mentioned / described, otherwise if the bidder will not submit the same,then it will be assumed that the bidder is accepting all the UPRVUNL terms & condition

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• 30.Firm shall mention the Make /Brand/Model of the quoted item
• 31.All other terms and conditions of form ‘B’ of UPRVUNL shall also be applicable.
• 32.MOST IMPORTANT: All participating bidders are requested to go through attache d BUYER ADDED BID SPECIFIC ATC PDF & submit all the required document as per tender PQC CALUSE no. 1 to 14. Submission of document against TENDER PQC Cla use no. 1 to 4 are MANDATORY.. Note: Exemption from depositing the earnest money shall not be allowed in any case and offers without requisite earnest money in prescribed form would be su mmarily rejected. ITEMWISE EMD SUBMISSION WILL NOT BE APPLICABLE. .

Buyer uploaded ATC document Click here to view the file.