N8AK26036

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Warranty period of the supplied products shall be as given in specifications from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses Proprietary Article Certificate

• 1.The Indented Goods are manufactured by Atlas Copco.
• 2.No Other Make or Model is acceptable for the following reaso ns:
• a.Dimensional drawings are not available for many the item s/spares and OEMs also do not supply the same as a stand ard practice.
• b.Manufacturing tolerances, if any, are also not available w hich is normally provided in the manufacturing drawings. Moreover, tolerances which are highly essential for optimu m performance of the equipment also differ based on oper ating condition.
• c.Manufacturing process of these spares is not available i.e. it can be manufactured from bar or casting, it might have been surface hardened, it may require specific surface fini sh etc. Development of spares (at component level) by re- verse engineering may lead to poor reliability and catastro phic failure.
• d.In general, rotating parts are balanced either at compone nt level or at assembly level but no such details are availa ble. Moreover, different rotary parts may have different ba lancing standard.
• e.Quality Assurance Plan for manufacturing of spares is also not known e.g. mandatory inspection, mandatory testing e tc.
• f.Many spares are very specific w.r.t operating condition (O perating parameters & media) i.e. micro level MOC, tolera nce etc but no such details are available.
• g.Overall performance / reliability of the equipment are co mpletely depended on individual performance / reliability of each component and hence, perfectness of each compo nent is highly essential.
• h.Constructions of most of the equipment are very complica ted and spares are tailor made with respect to model & op erating condition for a particular equipment supplier. In fa ct, these equipments are procured to suit specific operatio nal requirements, process data etc.
• i.In many cases, specific testing facilities are required whic h are very costly as well as very special/ specific nature e.
• g.facility for balancing in vacuum tunnel, dry gas seal test ing rings etc. Such facilities are normally available with OE Ms.
• j.Spares of rotary equipment, in particular, needs to have v ery close clearance without which, the equipment will not discharge its function and as such cannot be put in operat ion. Any mismatch may lead to not only catastrophic failur e but also it may create huge unsafe condition.
• 3.Concurrence of Finance to the proposal for proprietary list ap proval vide dated 22.04.2026.
• 4.Approval Of the competent authority to the proposal for propr ietary list approval vide dated 23.04.2026. Note: Offer from only Atlas Copco shall be considered for evaluation who is the propriet ary bidder for the required goods in Indian oil or its project management consultant for t he required goods. Offer received from any o ther bidder will be treated as unsolicited offe r and summarily rejected. Special Instructions to Bidder/Special Conditions of Contrac t-
• 1.Pre-Qualification Criteria, PQC (Commercial experience criteria)-Not Applicable
• 2.Pre-Qualification Criteria, PQC (Financial: Annual Turnover): Not Applicable
• 3.Bidder to quote Total landed cost price up to IOCL-B ongaigaon Refinery store, as per provision of GEM (T otal landed cost i.e., All inclusive of P&F, Freight, TPI, Transit Insurance, Taxes and duties etc.).
• 4.Bidders are required to submit complete documents as per tender terms & Conditions along-with their offe
• r.IOCL reserves the right to complete the evaluation, with or without seeking any additional supporting do cuments / clarifications.
• 5.Submission of authentic documents is the prime responsibility of the bidder. However, IOCL reserv es the right to verify the documents submitted by the bidder.
• 6.Pre-Qualification Criteria, PQC TECHNICAL- Not Applicable
• 7.Technical Notes to Bidder:
• a.Vendor has to quote and supply materials as per Bill of materials and technical specification.
• b.Interchangeability certificate to be submitted at the time of supply.
• c.Guaranty/Warranty certificate to be submitted at the time of supply.
• 8.Kindly mail to kumara409@indianoil.in/ duggalv@indianoil.in/ shubham20@indianoil.in / mancheyck@indi anoil.in in case of any query.
• 9.Bidder has to submit scan copy of duly signed and stamped or digitally signed copy of Technical sp ecification of IOCL and scope of supply as a token of acceptance.
• 10.Bidder has to submit scan copy of duly signed and stamped or digitally signed copy of Technical d eviation sheet as “Nil” deviation, in case there is no deviation to our Technical specification.
• 11.In case of any deviation to IOCL’s Technical specification, Bidder has to submit “Technical deviatio ns” sheet mentioning all the Technical Deviations as per attached format given in special instructi on to bidder. If the deviation sheet is not submitted along with bid it shall be treated as NIL deviati on bid.
• 12.Bidder has to submit the bid without any commercial deviations. Bid with commercial deviation sh all be rejected.
• 13.Please note that any deviations/ reservations/ notes/ comments etc., given elsewhere in the offer other than the “Technical deviations & commercial Deviations annexures (Ref er Annexures 3 & 4)” shall not be considered.
• 14.The responsibility of downloading the tender documents including corrigendum, if any, and subseq uent uploading of offer shall rest with the bidder.
• 15.IOCL reserves the right to make any changes in the terms and conditions of Enquiry and to accept or reject any or all the bids without assigning any reason and without incurring any liability to the affected bidder(s). Tender can be abandoned without assigning any reason and no compensation s hall be paid for the efforts made by the bidder.
• 16.Guarantee/warranty clause: Warranty/Guarantee shall be 18 (eighteen) months from the date of d elivery or 12 (twelve) months after the same have been put in service or commissioned, whicheve r is earlier.
• 17.In case of any conflict between PO text/ technical specifications/ drawings/ ITP, as such, the more s tringent requirement shall govern. However, the bidder should ask IOCL for clarifications before arr iving at any conclusion.
• 18.The bidder declares that none of the e-documents have been tampered with. In case of tampering of e-doc uments, the bid shall be rejected outright and EMD, if applicable, forfeited without prejudice to any other ri ghts or remedies available to IOCL.
• 19.If a bidder withdraws its bid within validity period for any reason, their bid shall not be further evaluated, a nd suitable penal action taken which may include EMD forfeiture and / or holiday listing action as per the d iscretion of IOCL.
• 20.The bidders to quote competitive prices considering the fact that price negotiations, if required, to be held with the lowest bidder only.
• 21.IOCL reserves the right to accept or prefer any tender or to abort the bidding process without assigning an y reason whatsoever.
• 22.Consortium bids shall not be accepted unless specified in the tender.
• 23.Negotiations will not be conducted with the bidders as a matter of routine. However, IOCL reserves the rig ht to conduct price negotiations.
• 24.Invalid Tenders and tenders liable for rejection: A Tender is liable for rejection in the following circumstances, if a bidder:
• i.Does not pay the EMD before deadline. ii. Does not fulfill minimum pre-qualification criteria as per the Tender Documents. iii. Stipulates the validity period less than what is stated in the Tender Documents and refus es to extend. iv. Stipulates their own conditions and does not agree to withdraw the deviations, rendering their bid unacceptable.
• v.Does not submit bid in the prescribed format making it impossible to evaluate the bid. vi. Indulges in tampering of tender documents. vii. Does not conform to any tender condition which stipulates non-conformance of tender c onditions as a rejection criteria. viii. Submits false/ fraudulent / forged documents. ix. Influences tender outcome.
• 25.Cartel Formation / Pool Rates/Bid rigging/Collusive bidding: Cartel formation, bid rigging, collusive bidding are against the basic princi ple of competitive bidding and defeats the very purpose of open and com petitive tendering system. Such practices are severely discouraged. Suita ble administrative actions which include but not limited to rejecting the of fers, holiday listing action as per policy in vogue for breach of integrity ma y be initiated in such cases.
• 26.Payment Terms 100% payment will be released within thirty (30) days after receipt and acceptance of material at site and on-line submission of bills.
• 27.Delivery Period: As per Tender. IOCL reserves the right to reject any deviation to delivery terms not meeti ng IOCL’s requirement after giving one chance to the bidder to accept IOC L’s requirement. .

Buyer uploaded ATC document Click here to view the file.