GASKET / 175.02. 033CBCB

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses ATC TE TERMS AND CONDITIONS FOR HVF AVADI

• 1.Non-Disclosure Declaration Certificate (On Bidder Letter Head) to be uploaded by the firm w hile submitting their bid. I M/s. ……………………….... hereby declare that I shall not disclose the contract or any provision, s pecification plan, design, pattern, sample or information thereof to any third party during and after expiry of contract. If defying the norms as per the contract a legal action may be taken against me as per the existin g Rules.
• 2.Item is required within 180 days from the date of SO. Item should be supplied as per Specification/Drawing/QAP/QAI.
• 3.The items are to be supplied as per drawings specifications / QAP, supply order conditions.
• 4.For all Rubber items, Test Slab &Test Button to be submitted along with supply.
• 5.Firm should submit Material Test Certificate for all types of material used from NABL accredited Lab.
• 6.Load Test Certificate to be produced for item like spring wires, rope etc., as per drawings
• 7.Firm’s permanent identification mark name, drawing number, serial number with month and ye ar of Manufacturing should be ensured / Embossed made on the supplied items for Traceability.
• 8.All instruments and Gauges used by the firm for inspection must be calibrated. Firm should sub mit the copy of calibration certificate to the inspection officer, Inspection officer will verify the cali bration report of instrument gauges etc.,
• 9.Firm should submit Guarantee / Warranty Certificate along with the supply. Guarantee / Warra nty Certificate should be for 30 months
• 10.On receipt of supply order, firm should confirm the receipt following documents Drawings (ii) Specifications (iii) TD Book (iv) QAP/QAI (v)ATP wherever applicable.
• 11.Each and every component of assembly /sub assembly will be checked as per the quality plan /instruction accepted test procedure Drawing &specification.
• 12.Firm should submit their pre-inspection dimensional physical Chemical reports and performanc e reports along with call letter.
• 13.Authorized Inspection Officer deputed for inspection will scrutinize the documents submitted b y the firm and carryout inspection as per drawing, specification ATP / QAP / QAI. The inspection wil l be done as per drawing / QAP as mentioned in TE for supply of the tendered item. It is responsibility of the vendor to obtain the copy of QAP and give the statement of compli ance that vendor will abide by the QAP in case supply order is placed. The vendor has to submit bill of Materials, Material test reports, class ‘C’/ Endurance test re ports (Whenever specified in drg/TY specification/QAP) and complete pre-inspection report a t the time of offering the items for inspection. HVF will commence the inspection only after s crutiny of these documents.
• 14.Firm should supply the absolute quantity against the supply order. The quantity which is consu med or used during the class ‘C’ test / Endurance test will be additional quantity for which the cost shall be borne by the supplier. 15.If item found satisfactory, inspection officer will put his inspection mark on the item.
• 16.Process Audit will be carried out at any time during production of the item.
• 17.The items will be defaced at HVF in case of getting rejected more than twice for the same reas on &HVF is having right to recover a charge for the storage space (as ground Rent) at @ 1% of the cost of material un-cleared, per week or part thereof with maximum ceiling of 10% value of the ite m, the goods may be confiscated and disposed off as per disposal procedure in vogue after sendi ng a notice and giving 30 working days’ time to the firm.
• 18.Safety Related Points:
• i)While processing the raw materials to finished one, all safety precautions as given in the docume nt are to be followed meticulously. ii) While manufacturing the components/sub-assemblies/assemblies for HVF, proper precaution s to be ensured that the surrounding/environment should not be spoiled.
• 19.All relevant PPE’s are to be used by Employees while preparing/manufacturing of goods for HV

F.

• 20.GROUND RENT: If the material supplied by the vendors is rejected at the factory premises, the vendor is requi red to lift the rejected material within 30 days of issue of rejection I-Note. HVF have right to recov er a charge for the storage space at @1% of the cost of material un-cleared, per week or part ther eof, with maximum ceiling of 10% of value of the items. After lapse of 10 weeks, if it is found that firm has not taken any action for lifting of items, the goo ds may be confiscated and disposed off as per disposal procedure in vogue after sending a notice and giving 30 working day’s time to the firm.
• 21.The successful bidder has to submit Integrity pact (format enclosed) for the cases more than 0 4 Crore in prescribed format before concluding the contract.
• 22.Tender documents (Compliance statement &Smart form e.t.c.) duly filled in are to be submitte d positively along with bid.
• 23.Material to be used as per drawings/specification. If any deviation indicate in your offer.
• 24.If you are not interested to quote for the above item, you are requested to regret in the portal.
• 25.Tenderer shall provide bank a/c no. and bank code no. without fail for enable e-payment.
• 26.Supplier has to quote for free delivery at HVF. No MC note will be provided.
• 27.No CDEC will be issued by HVF.
• 28.Liquidated damage @ 0.5% per week and maximum 10% of Basic Price will be imposed for bel ated supplies beyond original delivery period.
• 29.Supplier has to lodge Performance Security Deposit (PSD) in the form of Insurance Surety Bond s, Account Payee Demand Draft, Fixed Deposit Receipt from a Commercial bank, Bank Guarantee (including e-Bank Guarantee) from a Commercial bank or online payment in an acceptable form sa feguarding the purchaser’s interest in all respects. The above may be drawn in favour of “ARMOU RED VEHICLES NIGAM LIMITED (AVNL)- HVF, AVADI” for the 3% of contract value on receipt of orig inal supply order within 30 days. PSD is not required for contracts value up to 10 lakhs.
• 30.The prices quoted by the firms shall be fixed till completion of the contract. If the q uotation is submitted with Price Variation Clause, The buyer reserves the right to rejec t quotations with price variation clause.
• 31.However, P&F charges, Insurance, Load &Port charges etc., will be added to the basic cost.
• 32.Basis for Cost Comparison: When the competition is only among the Indian suppliers, the F.O.R Prices at destination, less levies, taxes and duties levied by Central/ State/Local Governments suc h as GST etc. on final product, should be the basis for ranking of quotations.
• 33.Commercial Evaluation Criteria: L1 will be determined based on total of basic price exclusive o f Central Govt/State Govt/Local bodies’ levies such as CGST/SGST/IGST. However, P&F charges, In surance, Load &Port charges etc., will be added to the basic cost
• 34.The following list of documents to be submitted along with consignment for making IGP of elec trical and mechanical assembly. Bill of materials. Pre- inspection report (PIR) CA/PA implementation certificate. Calibration certification of test equipment. Material certificate for indigenous items. Conformance of certificates for imported items. (Wherever applicable) Class ‘C’ test reports (wherever applicable). Undertaking for uses of approved materials/ components as per sop for inspection intimated to suppliers. Guarantee/ warranty certificate. Minutes of meeting with HVF, if inspection done at supplier premises.
• 35.Item to be delivered at HVF on free of cost.
• 36.Payment : Within 30 days from the date of final acceptance of the item at HVF (Subject to availability of valid PSD if applicable)
• 37.TDS will be deducted @ 0.1% under Rule 194 Q will be applicable w.e.f. 01/04/2022, if applicab le, as per the Act.
• 38.This is a single / Limited tender enquiry. The offer of established/past suppliers of this particul ar item and registered with HVF will only be considered. Others offer are not acceptable. The Budgetary quotation of other bidders will be acceptable only.
• 39.Offer validity of bids should be 90 days from Bid End Date. Bids received with a lo wer validity than that of specified in the TE can be treated as invalid bids.
• 38.No spot payment will be made and the normal payment as per supply order.
• 40.The consignment received without test samples / test bar/test slab &buttons, packing and iden tification as applicable along with the consignment shall be rejected without any further communi cation.
• 41.Liquidated damage @ 0.5% per week and maximum 10% will be imposed for belated supplies beyond original delivery period.
• 42.The items will be defaced at HVF in case the supplied item gets rejected more than twice for th e same reason.
• 43.Proper preservatives to be applied to prevent rusting.
• 44.The Buyer reserves the right to reject / cancel / scrap the Tender Enquiry or change the quanti ty of tendered item(s) without notifying any reason whatsoever.
• 45.In case of any dispute, the decision of the Buyer shall be final and binding on all participants in the tender.
• 46.Any litigation arising out of this Tender Enquiry will be subject to the jurisdiction of Thiruvallur District Court, Thiruvallur , Tamil Nadu.
• 47.Fall clause & downward trend applicable as per manual
• 48.All other terms and conditions will be as per AVNLPM 2024. 49.HSN CODE : 8710 50.GST : 5% SPECIAL TERMS AND CONDITIONS: Sl. No TE terms TE terms decided to issue 1 Mode(s) of TE Limited Tender Enquiry through GEM 2 Offer validity 90 days from Bid End Date 3 Option Clause Type & % 50% Option Clause applicable. Acceptance Criteria Indigenous manufacturer should use only Indian equivalent rubber material /CQA (HV) specification mentioned in the d rawing. From each batch of rubber mix, test slab of approximately 150 x 150 x 2 mm (3 Nos.) as per the ASTM D3182 and tes t buttons of Dia. 29 mm and 12.5 mm thickness (6 Nos.) sh all be prepared for testing for compliance with the require ment of specification and raw material test report / certific ate (NABL) should be submitted by the Firm along with eve ry consignment of supplies. 4 Delivery terms Free delivery at HVF, Avadi 5 Delivery schedule Within 180 Days from Date of Supply Order 6 Warranty 30 Months from date of receipt & acceptance of items at H VF, Avadi 7 Payment terms 100% within 30 days of receipt & final acceptance at HVF, Avadi 8 Distributions of TE Qty. 100 % on L1 firm 9 Inspection Type CGM/HVF, Avadi (PDI/ Buyer Premises) 10 Inspection Authority CGM/HVF, Avadi 11 Inspection Offcer Representative of CGM/HVF, Avadi 12 PSD Not Applicable. 13 Any other terms and con ditions
• a.This is a limited tender enquiry. The offer of establi shed/past suppliers of this particular item and re gistered with HVF will only be considered. Others offer will not be acceptable.
• b.The quotation of debarred/Blacklisted suppliers by HVF will not be considered.
• c.Other terms and condition as per AVNL-PM-2024 .

Buyer uploaded ATC document Click here to view the file.