NEW PSV procurement of bellow and conventional spring type with mandatory spares

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

THIRD PARTY INSPECTION for IOCL: Goods and Services shall be subjected to stage wise and final inspection by any of the IOCL approved Third Party Inspection (TPI) agency LIST ATTACHED , and TPI charges are included in quoted prices, and no additional charges shall be paid by Owner. It will be bidder’s responsibility to arrange for third party inspection and submit the third party inspection release note on time. No time extension shall be allowed by IOCL for any delay/lapse in this regard. Quoted prices are:

• i.i) Inclusive of charges for all facilities required for testing and all inspection requirements specified in the technical specifications and documents enclosed with the TENDER inclusive of destructive testing charges (if any),all expenses like travel, incidental and fees payable to third party inspectors. ii. ii) Inclusive of all IBR/IGC/NACE/Radiography charges as per IOCL’s technical specifications and the documents enclosed with the TENDER. iii. iii) All built in import content (if applicable) shall also be subjected to inspection by any of IOCL approved TPI agency, in the country of origin of the import content, and charges for the same are included in quoted prices, and no additional charges shall be paid by Owner. Click here to view the file

Buyer Added text based ATC clauses The schedule wise item description/ name in custom catalogue upl oaded by seller in their offer should be same/ similar/ in-line with t he name uploaded by buyer in the corresponding IOCL GeM bid cat alogue. Non-compliance of the above shall make their offer liable f or rejection without any further evaluation or queries. Bidders to t ake note of same and quote correctly. 1) Commercial Pre-Qualification Criteria: Commercial Experience Criteria for Goods: For experience, the order(s) executed by the bidder, during the last five years ending on the last day of the month immediately preceding the month in which the last date of bid submission falls, should be consider ed as under: Three orders each executed for “similar item” Supply of Pressure Safety Valves where executed value is not less than the amount equal to Rs. 18,58,279/- OR Two orders each executed for “similar item” Supply of Pressure Safety Valves where executed value i s not less than the amount equal to Rs. 24,77,706/- OR One order executed for “similar item” Supply of Pressure Safety Valves where executed value is not le ss than the amount equal to Rs. 30,97,132/- . FOR- Destination price (inclusive of all tax and duties) shall be considered for arriving at executed value. L ast date of order execution may fall in the above mentioned period i.e. within last five years ending on the last day of the month immediately preceding the month in which the last date of bid submission falls witho ut considering any extensions. Foreign Orders in currency other than USD shall be converted to USD on the date of the said Purchase Ord er. Notes on Pre-Qualification Criteria: Acceptance of PQ Documents of related /unrelated parties shall be as follows: SN Scenario Financial credentials Techno-commercial Expe rience Criteria 1 A New Entity formed as a r esult of merger of two enti ties and the earlier entity c ease to exist New Entity can use previous financial credentials of any of the merged companies or of its own. New Entity can use previous experience of any of the me rged companies or of its ow

• n.2
• (i)An entity (A) takes over another entity (B) and B ce ases to exists
• (i)Bidder can use previous fi nancial credentials of comp any taken over by bidder or of its own.
• (i)Bidder can use previous e xperience of company taken over by bidder.
• (ii)An entity (A) takes over another entity (B) partially and the said part of entity
• (B)vertical specific busine ss vertical of B ceases to e xist.
• (ii)Bidder cannot use previo us financial credentials of sp ecific business vertical of co mpany taken over by bidder .
• (ii)Bidder can use previous experience of the business v ertical which has been take n over by bidder (not entire experience of entity B). 3 Parent company (bidder) u sing the credentials of its s ubsidiary Financial credentials of the bidding entity Parent company can use the credentials of its subsidiarie
• s.In such case, additional s urety to be taken from pare nt and subsidiary for joint a nd several responsibility. 4 Indian subsidiary (bidder) using the credentials of its Foreign Principals Financial credentials of the bidding entity. In case the bi dding entity’s Audited Balan ce Sheet (BS) is not yet mad e, BS of the Parent Compan y shall be acceptable. Credentials of the Foreign Pr incipals can be used. Howev er, the foreign principal shall be required to furnish a lega lly enforceable undertaking that they shall be jointly and severally liable, along with t he bidder, for the successful execution of the order, if aw arded. 5 Demerger of an entity B fr om another entity A by virt ue of Corporate re-structur ing exercise Demerged entity can use th e credentials of original/ par ent entity (based on the mer it and circumstances of the cases like type of procurem ent, nature of de-merger, number of eligible bidders a vailable etc) to satisfy the el igibility criteria in the tender for 5 years from the date of incorporation of the new ent ity. Government regulations, if a ny, may be followed. Demerged entity can use th e credentials of original/ par ent entity to the extent of d emerger scheme as approved by the competent authority and subject to veri fication (based on the merit and circumstances of the ca ses like type of procurement , nature of de-merger, numb er of eligible bidders availab le etc) to satisfy the eligibilit y criteria in the tender for 5 years from the date of incor poration of the new entity. ( However, same experience c annot be used by the origina l entity). 6 A new entity formed has ta ken over all the assets and liabilities of the proprietors hip concern or partnership firm wherein one or more o f the Directors of the new entity were the proprietor or partners and the erstwh ile proprietorship concern/ partnership firm has cease d doing business after taki ng over of the business by the new entity. The new entity can use the f inancial credentials of the er stwhile proprietorship conce rn/partnership firm. The new entity can use the experience of the erstwhile In case a bidder is a group company of another company, either the Turnover / Exper ience of the bidder or the Turnover / Experience of the group company shall be consi dered for the purpose of Pre-Qualification criteria, subject to the following :
• (a)Either the Holding company or any one of its Subsidiaries or the JV company only can participate in the tender.
• (b)The arrangement permitting the Bidder to quote and rely upon the Turnover/ Experience of the Group c ompany shall be through an undertaking from the Group company whose Turnover/ Experience is consider ed, submitted with the tender. Such undertaking must be specific for this Tender. The arrangement must p rovide for continuous support from the Group Company whose Turnover/ Experience is considered, coverin g all aspects till such time this contract (including CAMC if applicable) is completed.
• (c)The Bidder as well as Group Company, whose credentials are being claimed, shall submit an irrevocabl e undertaking stating therein that both of them i.e. the Bidder as well as its Group Company, shall .be joint ly and severally liable for due performance of the Contract and the acts done / not done by them (either in dividually or collectively) in pursuance thereof. The undertaking must be submitted by the bidder along wi th the bid.
• d)Credentials of group company(s) currently on holiday list by Indian Oil Corporation or its administrative Ministry shall not be accepted.
• (e)Documents as required to establish Group Company (parent / subsidiary / JV) relationship shall be sub mitted with bid.
• (f)Usage of credentials of Group Company shall be restricted to technical, Commercial Experience Criteria , Financial Criteria, capability and commitment criteria. 2) Documents acceptable against Commercial Pre-Qualification Criteria (CPQC): For fulfilling the commercial experience criteria any one of the following documents of “similar item” may be considered as valid proof for meeting the criteria:
• i.Purchase Order along with Invoice(s) {with self-certification that supplies against invoice has been succe ssfully executed}. Uploading the invoice(s) on the e-portal is considered as self certification by the bidder t hat supplies against the invoices have been successfully executed to the required value. ii. Purchase Order along with Bank Certificate indicating payment against the PO iii. Purchase Order along with Execution certificate by client indicating executed order value. In case the execution certificate does not mention the executed value, the bidder shall have to submit other documents as mentioned here indic ating executed value. iv. In case bidder cites any reference of job executed for IOCL and bidder has not / is not able to furnish do cumentary evidence, the internal records of IOCL shall be considered against proof of fulfillment of comme rcial or technical experience criteria.
• v.In case multiple orders have been placed against a single rate contract and the cumulative order value s atisfies the PQC, it may also be considered, subject to submission of other documents as mentioned above . Multiple GeM contracts against one GeM bid on a particular vendor is to be considered as a single PO for PQC evaluation. vi. In case any other document is submitted by the bidder in support of execution, the same shall be prope rly checked by the concerned officers before acceptance. Notwithstanding any other condition / provision in the tender documents, bidders are required to submit complete documents pertaining to Pre-Qualification Criteria (PQC) along-with their o ffer. IOCL reserves the right to complete the evaluation, with or without seeking any additional sup porting documents / clarifications. 3) Details of documents submitted against Tender "Pre Qualification Criteria" Sl. N
• o.Documents submitted to support compliance Full address of the client and contact person (Name & D etails i.e. Mail ID, Mobile No. etc) if applicable 1. 2. 3. 4. 4) Technical Pre-Qualification Criteria: The bidder shall furnish documentary proof of capacity certification/ UV stamp certification for PSV issued b y ASME certified body. 5) Financial Pre-Qualification Criteria: Not Applicable 6) Net Worth Requirement: Not Applicable 7) Policy for providing preference to Domestically Manufactured Iron and Steel Product in Go vt procurement (DMI&SP): Not Applicable 8) “Submission of authentic documents is the prime responsibility of the bidder. However, IOCL reserves t he right to verify the PQC documents submitted by the bidder(s). For the purpose of verification, bidder s shall submit complete client details with names, address, phone numbers and e-mail id with the unde rstanding that IOCL may contact the bidder’s client to verify the PQC documents. Wherever required, bi dders may have to submit notarized / verified copy of PQC documents. Non submission of these docum ents, if asked for, will lead to rejection of offer. Should IOCL decide to place order pending verification o f PQC documents, payment shall be made only after completion of order. If at any stage, the PQC docu ments are found to be forged / false / fake, suitable action shall be taken, which may include offer reje ction, EMD forfeiture (not by way of penalty or liquidated damages but by way of reimbursement of the pre-estimated costs likely to be incurred by the OWNER towards bidding process and in the scrutiny an d evaluation of bids), termination of order (wherever applicable) and holiday listing / suspension (in Ge
• M)of the bidder / vendor.” 9) Bidders are requested to quote competitive prices considering the fact that price negotiations, if requir ed, to be held with the lowest bidder only. 10) Negotiations will not be conducted with the bidders as a matter of routine. However, IOCL reserve s the right to conduct price negotiations. 11) Offers from the following type of bidders shall not be considered :
• i)Bidder(s) who are undergoing insolvency resolution process or liquidation or bankruptcy proceeding und er Insolvency and Bankruptcy, Code 2016 ii) Bidder(s) whose insolvency resolution process or liquidation or bankruptcy proceeding is initiated under the Code at any stage of evaluation of the bid. 12) After placement of the contract, there may be an unforeseen situation compelling IOCL to cancel t he contract. In such a case, a suitable notice has to be sent to the supplier for cancellation of the contra ct, in whole or in part, for IOCL’s convenience. 13) In case of involvement of foreign Vendors, tenders can be submitted either by the Vendor directly or through their Indian Agent / representative on behalf of them, but not both. The Indian Agent / repres entative should represent only one Vendor and he should not be allowed to quote on behalf of another Vendor for the same tender. Commissions and scope of services to/by the agents should be explicit and transparent in the bids/contracts. 14) Any Addendum / Corrigendum / Bid end date extension in respect of above tender shall be issued against this tender on GeM Portal only and no separate notification shall be issued in the press. Bidders are therefore requested to regularly visit website to keep themselves updated. 15) Tendering can be abandoned without assigning any reason. No compensation shall be paid for th e efforts made by the bidder. 16) IOCL reserves the right to accept or prefer any tender or to abort the bidding process without assi gning any reason whatsoever. 17) Although normally the lowest responsive bid amongst the bids submitted by bidders and consider ed by IOCL to be qualified and competent shall be preferred, IOCL reserves the right not to accept the l owest bid if in its opinion this is not in the interest of IOCL. 18) If a bidder withdraws its bid within validity period for any reason, their bid shall not be further eval uated, and suitable penal action taken which may include EMD forfeiture (if any) and / or holiday listing action as per the discretion of IOCL. 19) IOCL reserves the right to reject any deviation to delivery terms not meeting IOCL’s requirement a fter giving one chance to the bidder to accept IOCL’s requirement. 20) Cartel formation, bid rigging, collusive bidding are against the basic principle of competitive biddi ng and defeats the very purpose of open and competitive tendering system. Such practices are severely discouraged. Suitable administrative actions which include but not limited to rejecting the offers, forfeiture of EMD (not by way of penalty or liquidated damages but by way of reimbursement of the pre-estimated costs likely to be incurred by the OWNER towards bidding process and in the scrutiny and evaluation of bids.), holiday listing action as per policy in vogue for breach of integrity pact may be initiated in such cases. 21) Special condition related to Payment terms
• a)Payment for all the goods and services shall be made within 45 days from the day of acceptance / dee med acceptance.
• b)The day of acceptance shall be the day of actual delivery of goods or rendering of services. However, if any objection is made in writing by the buyer within 15 days from the day of the delivery of goods or rendering of services, the day of acceptance shall be the day on which such objection is removed by th e vendor. If no objection is made in writing by the buyer within 15 days, day of actual delivery of good s or rendering of services shall be the day of deemed acceptance. 22) Bidder to submit quoted rate on FOR Guwahati refinery basis inclusive of all taxes, duties (freight, P&F, Transit insurance, TPI(if applicable in tender)). No additional payment shall be done to vendor. Pric es shall remain firm and fixed till execution of the whole order 23) In case of Zero deviation bidding tenders: Not Applicable 24) Delivery period for supply of material: 06 month from date of PO; 25) RESERVATION FOR CLASS 1 LOCAL SUPPLIER: Not Applicable 26) PURCHASE PREFERENCE TO CLASS 1 LOCAL SUPPLIER: Not Applicable 27) EMD: Not Applicable 28) PBG: Applicable
• a.Bank Guarantee is an agreement between Bank and beneficiary (IOCL) and the same is issued directly by the bank in favor of beneficiary. Accordingly, the stamp paper of appropriate value is required to be purch ased in the name of the bank issuing the guarantee. In the stamp paper, First Party to the Bank Guarantee should be the Bank issuing the Guarantee and the Second Party should be the Beneficiary i.e. IOCL.
• b.Selection of Bank: Ø BGs less than Rs. 2 cr may be accepted from any scheduled bank (including nationalized banks, other sched uled commercial banks, scheduled cooperative banks and scheduled regional rural banks) as appearing in the Second Schedule to the RBI Act 1934. Ø BG of above Rs. 2 Crore can be accepted if it is issued by an Indian branch of:
• i.Any Nationalized / PSU bank appearing in the Second Schedule to the RBI Act, 1934. Or ii. Any scheduled bank (other than a Nationalized Bank / PSU bank) having at least desired Credit Rating at the time of acceptance of BG.
• c.Desired credit rating is defined as under:
• a)In case of foreign banks: 1) If the tenor of BG is more than 1 year: credit rating of ‘A’ of Moody's or equivalent 2) If the tenor of BG is upto 1 year: credit rating of 'P-1' of Moody's or equivalent i.e. highest short term ra ting.
• b)In case of Indian banks: 1) If the tenor of BG is more than 1 year: credit rating of: 'AA' of CRISIL or equivalent. 2) If the tenor of BG is upto 1 year: credit rating of 'P-1' of Moody's or equivalent i.e. highest short term rati ng 29) PBG requirement shall be relaxed by 50% in case of MSEs owned by SC/ST & Women E ntrepreneurs. Bidder to provide a declaration along with their offer in case they are eligible and want to avail this relaxation along with relevant documentary proof. Subject relaxation is applicable for MSE manufacturers of tendered items. 30) TPI: Applicable Goods and Services shall be subjected to stage wise and final inspection by any of the IOCL approved Thir d Party Inspection TPI) agency, and TPI charges are included in quoted prices, and no additional charges s hall be paid by Owner. It will be bidder’s responsibility to arrange for third party inspection and submit the third party inspection r elease note on time. No time extension shall be allowed by IOCL for any delay/ lapse in this regard. Quoted prices are:
• i)Inclusive of charges for all facilities required for testing and all inspection requirements spe cified in the technical specifications and documents enclosed with the TENDER inclusive of des tructive testing charges (if any), all expenses like travel, incidental and fees payable to third p arty inspectors. ii) Inclusive of all IBR/IGC/NACE/Radiography charges as per IOCL’s technical specifications an d the documents enclosed with the TENDER. iii) All built in import content (if applicable) shall also be subjected to inspection by any of IOCL approved TPI agency, in the country of origin of the import content, and charges for the same are included in quoted prices, and no additional charges shall be paid by Owner. Scope of TPI: Bidders must note that pre-dispatch inspection through any IOCL approved Third Party Insp ection Agency (TPIA) will be required at their works before dispatch. Further, the supplied materials will ha ve to be duly supported by the Release Notes issued by the TPIA. Bidders must also note that organizing s uch inspection shall be in their scope. TPI Release Note shall accompany supplied materials. Please note t hat proper stamping / embossing shall be there to establish traceability of the TPI Release Notes with the s upplied materials. Third party Inspection shall be from any one of the below mentioned IOCL approved agencies only:
• 1.M/s Apave TIV India Pvt. Ltd.
• 2.M/s Bureau Veritas (India) Pvt. Ltd
• 3.M/s Certification Engineers International Limited
• 4.M/s Edlipse Engineering Global Private Limited
• 5.M/s LRQA Inspection Services India LLP
• 6.M/s International Certification Services Pvt. Ltd.
• 7.M/s Intertek India Pvt. Ltd
• 8.M/s IR Class Systems and Solutions Private Limited
• 9.M/s Meenaar Global Consultants LLP
• 10.M/s Industrial Inspection & Verification Services(India) Pvt Ltd
• 11.M/s SGS India Private Limited
• 12.M/s TÜV India Private Limited
• 13.M/s TUV Rheinland (India) Pvt. Ltd.
• 14.M/s TUV SUD South Asia Pvt Limited
• 15.M/s Projects and Development India Limited
• 16.M/s TQ Cert Services Pvt Ltd Note:
• 1.MTC (material Test Certificate) endorsed by Original manufacturer to be checked by TPIA during inspect ion.
• 2.Deviations to be elaborated in Inspection visit report. In case there is any deviation during inspection, in formation to be shared with end user.
• 3.Externally painted pipe and fittings shall not be inspected by TPIA. TPIA have to insist for removal of pai nt for material inspection.
• 4.TPIA should deploy qualified and experienced engineers / inspectors instead of freelancers.
• 5.IOCL approved QAP is to be adhered of for all material procurement.
• 6.Validity of the above TPI agencies is till 30.04.2029 or till the satisfactory performance of the ag ency whichever is earlier.
• 7.TPI Agencies need to submit, in advance, the details of Inspector (Qualification, Experience) who will be carrying out the Inspection along with items being inspected to concerned refineries Location, preferably 7 days before visiting the vendor site.
• 8.Provision to be made in the PO so that once the vendor selects a particular TPI, its name is shared with I OCL. In case vendor changes the TPI, the vendor shall share the reason for change of TPI and its name wit h IOCL again.
• 9.In case of material dispatch delayed by more than 30 days post final inspection by TPI Agency, it shoul d be recertified by TPI Agency, and expenses will be borne by the vendor. 31) Bidders are requested to submit duly filled, signed and stamped copy of each declarati ons/undertakings enclosed in additional scope of work/ technical specification document/Bu yer uploaded ATC document. 32) Bid security declaration: Applicable Bidder to note that Earnest Money Deposit (EMD) is not applicable for the subject tender. In lieu of Earnest Money Deposit, Bidders are required to furnish Bid Security Declaration, as per the format enclosed in add itional scope of work/ technical specification document/Buyer uploaded ATC document. Bid Sec urity Declaration shall be applicable for all Bidders irrespective of their status as MSE / Start-up /any exem pted bidder category. Note: Non-submission of Bid security declaration in prescri bed format and on company’s letter will lead to rejection of offer. 33) Insurance Surety Bond (ISB) and its operating modality: In lieu of EMD, Performance Bank Guarantee or PRS/Price reduction for delay, bidders may furnish Insuranc e Surety Bond (ISB), as per the format enclosed in tender document. Insurance Surety Bond (ISB) shall be applicable for all bidders irrespective of their status as MSE / Start-up /any exempted bidder category.
• i)Insurance Surety Bond (ISB) can be issued by the insurer registered under Insurance Regulatory and Development authority (IRDA). ii) Insurance Surety Bond (ISB) can be accepted against EMD, Security Deposit, Performance Guarantee & PRS / Price reduction for delay only. iii) Only Indian Bidders can submit the ISB, for Work/supply commitment within India in INR executed on a Non judicial stamp paper. Insurance Surety Bond (ISB) on e-stamp paper may also be accepted in addition to Non-Judicial Stamp Paper. Compliance of State specific stamp act requirement is to be ensured. iv) The Surety Bond should be irrecoverable, unconditional & without recourse/reference to the bidder. I S B shall be strictly in line with duly approved format.
• v)The ISB shall be received directly from the Insurance companies. In certain cases, where the time does not permit or where ISB is required to be submitted along with bids, ISB may be received from Vendors/Co ntractors. 34) Any bidder (including an Indian bidder) who has a Specified Transfer of Technology (ToT) arrange ment with an entity from a country which shares a land border with India will be eligible to bid in any pr ocurement whether of goods, services (including consultancy services and non-consultancy services) or works (including turnkey projects) only if the bidder is registered with the Competent Authority. 35) Any clarification (technical/commercial) shall be considered only through representation on GeM portal and not through mail. 36) Arbitration Clause: "Notwithstanding anything to the contrary contained in Contract, it is agreed that any dispute between the Buyer and Seller shall be resolved through arbitration by a sole arbitrator to be appointed mutually by the Buyer and Seller only if the cumulative value of claims of Buyer and the claims of Seller does not exceed Rs . 10 Crore. It is further agreed that in case the cumulative value of claims of the Buyer (inclusive of interest amount claimed by Buyer till the date of filing of statement of claim or the counter-claim as the case may b
• e)filed before Arbitrator and the claims (inclusive of interest amount claimed by Seller till the date of filing of statement of claim or the counter-claim as the case may be) filed before the Arbitrator exceed Rs. 10 Cr ore, the Arbitrator so appointed shall refrain from proceeding in the arbitration and the proceedings shall s tand terminated forthwith." 37) Where a Foreign bidder, in its offer, assigns part order to an Indian Entity, which is not its subsidia ry, the same shall be accepted subject to such Indian entity having executed at least one order (irrespe ctive of value) for the scope that is proposed to be assigned to it. 38) “The Government of India envisioned the Zero Defect Zero Effect (ZED) initiative (Bronze/Silver/G old level) and the Lean Certification initiative (Basic/Intermediate/Advanced level) to enhance MSME co mpetitiveness, ensure sustainability, and transform them into national and international champions. For complete details on registration, required documents, benefits, and other related information, visit the links below: https://zed.msme.gov.in/ and the link below. https://lean.msme.gov.in/ Kindly register and take advantage of these GOI initiatives. 39) Government of India has implemented the Trade Receivables Discounting System (TReDS). TReDS is an institutional mechanism set up in order to facilitate the financing of trade receivables of MS MEs from corporate buyers through invoice financing by multiple financiers. IOCL is already registered o n the following TReDS Platforms:
• 1.Receivables Exchange of India Ltd (RXIL) Website: https://www.rxil.in/ Address: Receivables Exchange of India Limited, 701-702,7th Floor, Supremus, E Wing, I-Think Tec hno Campus, Kanjurmarg East, Mumbai 400042.
• 2.M1xchange Website: https://www.m1xchange.com/ Address: Unit No. A/04-01 to A/04-6D and A/04-07, 4th Floor Tower A, Reach Commercia, Sector 6 8, Gurugram -122101, Haryana MSME bidders are requested to register on the TReDS platform’. 40) Vendor Invoice Management: Dear Vendors, Indian Oil has been keeping its systems updated with latest developments and newest technologies to effi ciently add to the delight of our partner vendors. Many digitalization steps have been taken in the past and have been successfully implemented with the continuous support of partners. We are introducing Vendor Invoice Management system for centralized processing of invoices for supply of goods and services with an intent to further expedite the payment process. A centralized query manageme nt system including self-help is also being introduced for convenience of the vendors on tracking details rel ated to payments.
• A.Invoice Management System With effect from 17.05.2023, original copy of invoice raised on this office against PO shall be submitted in the following manner: -
• 1.Digitally signed original invoice can be submitted by registering into vendor portal (E-Vidit portal) in whic h case no hard copy is required to be sent. Vendors are encouraged to use vendor portal for expeditious se ttlement of their invoice. The link to the vendor portal is https://apps.indianoil.in/vim Help Manual of portal for use by vendors is attached herewith.
• 2.Alternatively, originally signed invoice in physical form can be sent to the following address: - Indian Oil Corporation Limited IBM Tower, 2nd Floor, A 26, Rani Ramgarh Road, Block A, Industrial Area, Sector 62, NOIDA, Uttar Pradesh. Only Original Invoice along with supporting invoices for any reimbursement like freight & inspection bills should be sent to the above address. The documents like Inspection Release Note, Test Certifica te, Bank Guarantee etc. in original should continue to be submitted to the IOCL, Guwahati refinery. To achieve the full benefit of the newly introduced system, you are requested to note the following change s in Invoicing and submission of the same: -
• 1.Invoice Requirement – Physical Digitally signed invoice uploaded through Vendor Portal is preferred. ( https://apps.indianoil.in/vi
• m)However, where vendor submits the physical copy of the invoice, following points may be ensured: - Ø It should not be handwritten invoice. Ø It should be in English language only. Ø It should not be photocopy. Ø It should not be carbon copy. Ø It should not be Dot Matrix Print copy. Ø Invoice should not be damaged or tampered and should always be preserved in original state. Ø Writing of comments, remarks etc. on the Invoice may be avoided. Needless to mention, invoice must be in the name of Indian Oil Corporation Limited.
• 2.Invoice Requirement – Content · Mention PO Number on Invoice where invoice is raised against SAP Order · Invoice should be in line with Order conditions · Invoice should comply with applicable GST provisions including HSN/SAC Code · Ensure that the address in Invoice is correctly mentioned as per Order including Company Co de & Plant Code available on Order · In case where Vendor knows its SAP Vendor Code with Indian Oil, the same should also be ca ptured on the body of Invoice
• 3.Price Reduction on account of Delay · Raise invoice after effecting Price Reduction on account of Delay in Invoice, wherever applica ble. · In case where request for time extension has been submitted but not approved by EIC, invoic e still should be raised by reduced amount. · Subsequently, Vendor can issue Debit Note when time extension is granted after raising of inv oice. · This process will eliminate the requirement of credit note for GST accounting and consequenti al delay in processing payment of the entire amount due to complication of GST input credit.
• 4.Other Requirements · Ensure that Bank Guarantee, wherever applicable, has been submitted at IOCL, Guwahati r efinery as per required format · Ensure submission of all the documents at IOCL, Guwahati refinery in line with conditions o f the contract
• B.Query Management System For expeditious resolution of queries from the vendors, Round the clock Self-help tool (BOT), Webform, De dicated Email and 9 to 5 Helpdesk have been introduced, details of which are as under: - Email VIMHelpdesk@indianoil.in Chatbot Indian Oil (gupshup.io) Helpdesk Phone +91 120 6730555 Note: Digitally signed Invoice is to be uploaded throu gh E-Vidit Portal. Vendor is requested to not send har d copy of invoice when Digital invoice is already subm itted successfully on E-Vidit portal, as this may delay the payment process. 41) Documents Required for Vehicle Entry: Please note, a vehicle carrying the material to IOCL Guwahati Refinery must have the following documents in Original:
• 1.VALID DRIVING LICENSE IN ORIGINAL
• 2.VALID ROAD PERMIT IN ORIGINAL
• 3.VALID RC IN ORIGINAL
• 4.FITNESS CERTIFICATE IN ORIGINAL
• 5.VALID INSURANCE IN ORIGINAL
• 6.FIRE EXTINGUISHER AVAILABLE IN THE VEHICLE
• 7.VALID POLLUTION CERTIFICATE IN ORIGINAL
• 8.DRIVER WITH PPE COMPLIANCE (Should wear Safety Shoes)
• 9.BATTERY OF VEHICLE IS COVERED AND LOCKED 10.ADDITIONAL TYRE/SPARE TYRE IS AVAILABLE IN THE VEHICLE 11.DOCUMENTS OF THE MATERIAL LOADED ON THE VEHICLE / TRUCK 12.PLEASE ENSURE MOBILE, MATCH BOX OR OTHER FLAMMABLE ITEMS ARE NOT ALLOWED. 42) Dealing officers from IOCL: Mr. Sudhir Kumar Rawat, MTM (Purchase) – RAWATS@INDIANOIL.IN PH- 0361-259-7266 Alternate: Mr. A Gogoi, CMTM (Purchase) - GogoiA@indianoil.in, PH- 0361-259-7267 Mr. Praveen Gupta, DGM (Mat) - gupta_praveen@indianoil.in, PH- 0361-259-7251 For Material receipt/ GRN : Mr. J Kalita, SMTM (Stores) - kalitajayanta@indianoil.in, PH- 0361-259-7259 For Payment: VIM helpdesk- VIMHelpdesk@indianoil.in, PH- +91 120 6730555 Mr. Abhiranjan Singh, ACO - singha90@indianoil.in , PH- 0361-259-7210 NB: Bidder needs to strictly comply all other terms and conditions mentioned in the technical specification sheet or else your offer may be liable for rejection. .