Stretcher Trolley Conforming To IS 4035

• 1.If the agency is registered under MSME or NSIC, then EMD exemption certificate needs to be enclosed.
• 2.Make in india specific authorisation certificate needs to be enclosed.

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses Sl. No . Description Bid Requirement

• 1.Bid Publishing Days 21 days
• 2.Mandatory Do cuments Requ ired from the seller Bidders must upload the following documents
• i.ATC Acceptance/Tender Acceptance For
• m.ii. OEM Authorization Certificate as per P erforma and should be specific to bid num ber (With Make/Brand of Quoted item) . The Original Equipment Manufacturer (O EM) or their authorized bidder shall quote only one make/model per bid and OEM m ust not authorize multiple bidders for mult iple makes/models within a single bid. Any s u c h submissions will result in disqualification of all associated bidders. iii. Compliance Sheet of specification iv. Fall clause certificate
• v.Non-Black listing certificate vi. Additional certificates as requested in ATC vii. Integrity Pact to be submitted as part of technical bid o ix. Local Content Declaration: Keeping in view of latest OM’s/Guidelines/Rules of GO I for PPP-MII order, the participated bidder s are requested to provide the Undertakin g by OEM. xi. Restrictions under Rule 144 (xi) of the GFRs 2017 as per order no. F.No.6/18/201 9 PPD dated 23rd July 2020 regarding land Border sharing issued by the Depart ment of Expenditure, Public Procurement Division will be applicable. Relevant docu ments regarding this order are to be uploa ded (if applicable). xii. Any other required certification/docum entation/clarification etc. as per latest gov ernment/AIIMS guidelines. 3 Demo A Physical Demonstration of quoted product would be mand atory. Only seven days will be given for preparation of q uoted product before Technical Evaluation meeting. failure to attend the physical demo meeting, the bid will be summarily rejected and no request for extension of d emo meeting will be considered 4 Risk Purchase
• i.AIIMS reserves the right to impose ris k purchase clause to meet the urgent pati ent care as "For delay in execution/supply we shall have every right to procure the s ame from Open Market and the additional cost of the same will be recovered from t he payment of the vendor dues under this risk purchase clause.
• 5.Same IP Addr ess
• i.Bidders must not engage in any cartel ization, if any of Bidders found Same IP ad dress, their participation will be cancelled.
• 6.Specifications
• i.Evaluation will be done on the basis of specification mentioned In ATC as well. The bids not complying with the terms and conditions given in this doc ument in addition to the terms and conditions of bid’s document will n ot be accepted and liable to be rejected summarily.
• 1.The bidder shall furnish along with its bid, Bid Security (EMD) for amount as s hown in the Bid document.
• 2.The Bid Security of successful bidder will be returned without any interest, aft er receipt of performance security from that bidder.
• 3.Bid Security is required to protect the purchaser’s right against the risk of the Bidder’s conduct, which would warrant the forfeiture of the Bid Security. Bid Se curity of a bidder will be forfeited, if the bidder withdraws or amends its bids or i mpairs or derogates from the bid in any respect within the period of validity of its bid or if it comes to the notice that the information/documents furnished in it s bid is incorrect, false, misleading or forged without prejudice to other rights of the purchaser. The Bid Security of the successful bidder will be forfeited without prejudice to other rights of Purchaser if it fails to furnish the required performan ce security within the specified period.
• 4.If during such inspections and tests, the contracted goods fail to conform to t he required specifications and standards, or any deviation with the furnished sa mple, the purchaser may reject them and the supplier shall either replace the r ejected goods or make all alterations necessary to meet the specifications and s tandards, as required, free of cost to the purchaser and re-submit the same to t he purchaser for conducting the inspections and tests again. No payment shall be made for rejected material and in case rejected goods are not remove d, these will be disposed off in a manner as deemed fit by the authorities at the risk and responsibility of the suppliers without any further notice.
• 5.Any unexcused delay by the supplier in maintaining its contractual obligation s to wards delivery of goods shall render the supplier liable to any or all of the fo llowing sanctions:
• i)Imposition of liquidated damages, ii) Forfeiture of its Performance Security and iii) Termination of the Contract/Purchase Orders for default. iv) Further actions by the Purchaser including debarring the bidder and manufa cturer for 2 years from participating in the future tenders/ bids of AIIMS, New De lhi.
• 6.Supply time: Timing 2.00 P.M to 4.00 P.M (from Monday to Friday) & 11.00 A. M to 12.00 Noon (on Saturday).
• 7.Before making the supply, approved contract holder should ensure that all la bels of cartons, ampoules, vials, bottles, jars, tubes etc. should be embossed, i mprinted, stamped with letters, other requirements like “AIIMS SUPPLY NOT FO R SALE” s tamp with permanent ink on each item/strip up to primary level. The supply Challan should be accompanied by test report from NABL accredited lab/ Govt. Approved Lab. While delivering the supplies, the firm will ensure that qua ntities are as per challan, quality of material is as per Contract specifications et

c.

• 8.The supplier shall arrange to effect free replacement of any quantity which m ay deteriorate in potency, strength approaching expiry or expired etc. before th e date of expiry marked on the labels.
• 9.If the supplied item is not utilized before expiry date the supplier should repla ce with fresh stock of items as and when required.
• 10.MARKING: Each packing shall be marked with nomenclature of the drug/ ite m and shall be labelled in accordance with the requirement of the Drug and Cos metics Act, 1940 and the rules made there under. Loose supplies / damaged pa cking / tampered or damaged labelled supplies shall not be accepted under any circumstances.
• 11.The Purchaser reserves the right to terminate the Contract, in whole or in p art for its Purchaser’s convenience, by serving written notice on the supplier of 30 days at any time during the currency of the Contract.
• 12.List of Pre-Qualification Documents which are essential to be submitted; fail ing which the bid will summarily be rejected and no further communication will be entertained in this regard.
• 13.Zero Tolerance Policy on Substandard/Deficient Goods: The Procuring Entity maintains a "Zero Tolerance Policy" against the supply of substandard, deficient , or non-conforming goods. Bidders are hereby notified that Strict Action shall b e initiated against any vendor found in breach of quality standards. This include s, but is not limited to, the immediate rejection of the entire consignment and th e potential for debarment/blacklisting from future tenders. All goods must strictl y match the technical specifications approved in the bid. Clause 2: Stringent Pe nalty for Unsatisfactory Delivery In the event of a complaint regarding defective or substandard supplies, or where the goods are found to be deficient during ins pection, the following penalty shall be enforced:
• i.Monetary Penalty: A penalty of Rs. 5,00,000/- (Rupees Five Lakh) OR 25% of the total Supply Order value, whichever is lower, shall be imposed for each in stance of default. ii. Retrieval & Replacement: The vendor shall be required to retrieve and replac e the entire defective consignment at their own cost and risk. This is in addition to the monetary penalty mentioned above. The "Short Purchase" provision may be invoked at the vendor's risk and cost if replacements are not provided within the stipulated time-frame. The bidder should replace the entire quantity within f ive (05) days (or lesser period which may be specified based on the criticality of the situation). Failing this, risk purchase shall be initiated, and the differential c ost incurred shall be recovered from the bidder along with the cost of testing an d it shall be liable for all items awarded to the firm under this Institute, including multiple contracts. In such cases, the EMD/Performance Security shall also be forfeited.
• 14.If supplies are found to be of inferior or sub-standard quality, the firm shall b e liable for debarment from participation in subsequent bids/tenders of AIIMS, N ew Delhi, and the EMD/Performance Security shall be forfeited.
• 15.Risk Purchase Clause AIIMS is committed to ensuring uninterrupted patient care and maintaining the quality and timely availability of all the patient necess ary medical items. To safeguard this objective; AIIMS reserves the right to invok e the Risk Purchase Clause in case of non-performance or default by the selecte d bidder (L-1).
• I.The Risk Purchase Clause may be invoked under the following circumstan ces:
• a)Delayed Supply Execution: If the supplier fails to deliver the ordered g oods within the stipulated timeline as per the delivery schedule of contra ct and terms and conditions.
• b)Sub-standard or Non-Conforming Supplies: If the supplied materials, u pon inspection or usage, are found to be of inferior quality, noncompliant with the agreed specifications, or otherwise unacceptable, the risk purch ase may be implemented.
• c)Failure to Supply: If the supplier expresses its inability to supply the or dered goods in part or full, or if the supplier defaults due to financial, logi stical, or operational issues. II. Risk Purchase Execution:
• a)In the event of any of the above-mentioned conditions, AIIMS will proc ure the required items from the open market or through local purchase t o prevent any disruption in patient care services.
• b)AIIMS will duly notify the L-1 bidder regarding the default and the subs equent decision to procure from alternative sources.
• c)The procurement will be done at the prevailing market rate, which ma y be higher than the contracted rate of the L-1 bidder.
• d)The cost incurred by AIIMS due to such alternative procurement shall b e recovered from the L-1 bidder by:
• i.Adjustment from pending payments of the contracted supplier. ii. Forfeiture of Performance Bank Guarantee (PBG), in part or full. iii. Any other legal or financial recourse available under the contract. iv. Repeated failure or serious default may lead to cancellation of the c ontract, and AIIMS may take actions like debarment/blacklisting the su pplier, prohibiting their participation in future tenders, as deemed appr opriate by the institution. III. Legal Implications: AIIMS retains the right to take legal action against th e defaulting supplier, as per prevailing government laws and contract provi sions.
• 16.The bidder (manufacturer & distributor (wherever applicable) must submit a n undertaking stating that if the price of the quoted product decreases during th e contract period, AIIMS must be informed, and the reduced price must be appli ed
• 17.In compliance with the Department of Expenditure's Order (Public Procurem ent No. 1) dated 23rd July 2020, under Rule 144 (xi) of the General Financial Rul es (GFR) 2017, bidders are required to submit a certificate regarding their eligib ility concerning procurement restrictions from countries sharing a land border w ith India. This includes a declaration of compliance and, if applicable, a copy of t he registration with the Competent Authority. Failure to provide this certificatio n or submission of false information may result in immediate termination of the bid/offer and potential legal action by the procuring entity, AIIMS New Delhi.
• 18.The original Earnest Money/Bid Security must be delivered in the office of St ores Officer, Store Section (CNC), 1st Floor, New Pvt. Ward, AIIMS, New Delhi-11 0029 within 05 days after end/submission date, failing which the bid shall be su mmarily rejected.
• 19.Superiority of the Product should comply and match with the advance sampl e submitted under this current bid for the technical evaluation otherwise seller will be liable for rejection of the goods and or for further administration actions.
• 1.TENDER ACCEPTANCE FORM (To be submitted) To, The Chief CTC/NSC All India Institute of Medical Sciences Ansari Nagar, New Delhi-110029, India. Ref. Your Bid No. __________________________________due for opening on ___________ insert date We, the undersigned have examined the above mentioned Bid document, including amendment/c orrigendum (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver_ _____________________________ (Description of goods and services) in conformity with your above ref erred document for the sum as shown in the Price Schedules attached herewith and made part of this bid. If our bid is accepted, we undertake to supply the goods and perform the services as men tioned in the bid documents, in accordance with the delivery schedule specified in the List of Requi rements. We further confirm that, if our bid is accepted, we shall provide you with a performance security o f required amount in an acceptable form for due performance of the contract. We agree to keep our bid valid for acceptance as required or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this bid up to the aforesaid period a nd this bid may be accepted any time before the expiry of the aforesaid period. We further confir m that, until a formal contract is executed, this bid read with your written acceptance thereof with in the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any bid you may receive ag ainst your above-referred Bid. We confirm that we do not stand deregistered/banned/blacklisted by any Central Govt. Ministries/ Departments/Hospitals/Institutes. We also confirm that our GeM account is neither under watch lis ted nor suspended and there is no severe incident is pending against us raised by any Departmen t/Centre of AIIMS, New Delhi. We confirm that we fully agree to the terms and conditions specified in above mentioned document, includ ing amendment/ corrigendum if any. “We hereby certify that if at any time, information furnished by us is proved to be false or incorrect, we are liable for any action as deemed fit by the purchaser in addition to e nforcement of the bid securityDeclaration.” Name________________________ Business Address________________________ Place: _____________________ Signature of Tenderer___________ _____________ Date: _________________________ Seal of the Tenderer________________________ __
• 2.Performa for Bid Security Declaration Form Date:___________________ Bid No. _________________ To (insert complete name and address of the purchaser) I/We the undersigned, declare that: I/We understand that, according to your conditions, bids must be supported by a Bid Securing Decl aration. I/We accept that I/We may be disqualified from bidding for any contract with you for a period of on e year from the date of notification if I am /We are in a breach of any obligation under the bid cond itions, because I/We
• a.have withdrawn/modified/amended, impairs or derogates from the tender, my/our Bid duri ng the period of bid validity specified in the form of Bid; or
• b.having been notified of the acceptance of our Bid by the purchaser during the period of bid validity (i) fail or reuse to execute the contract, if required, or (ii) fail or refuse to furnish the Performance Security, in accordance with the Instructions to Bidders. I/We understand this Bid Securing Declaration shall cease to be valid if I am/we are not the succes sful Bidder, upon the earlier of (i) the receipt of your notification of the name of the successful Bid der; or (ii) thirty days after the expiration of the validity of my/our Bid. Signed: (insert signature of person whose name and capacity are shown) In the capacity of: (insert legal capacity of person signing the Bid Securing Declaration) Name: (insert complete name of person signing he Bid Securing Declaration) Duly authorized to sign the bid for an on behalf of (insert complete name of Bidder) Dated on _____________ day of ___________________ (insert date of signing) Corporate Seal (where appropriate) (Note: In case of a Joint Venture, the Bid Securing Declaration must be in the name of all partners t o the Joint Venture that submits the bid.
• 3.MANUFACTURER’S AUTHORISATION FORM (To be submitted) The Chief CTC/NSC All India Institute of Medical Sciences Ansari Nagar, New Delhi-110029, India. Dear Sir, Ref: Your TE document No ____________ dated _____________ We, ____________________________ who are proven and reputable manufacturers of_________________________ __(name and description of the goods offered in the bid/make and model ) having factories at______________ _______, hereby authorize Messrs________________(name and address of the agent ) to submit a bid, process the same further and enter into a contract with you against your requirement as contained in the above re ferred TE documents for the above goods manufactured by us. We also state that we are not participating directly in this bid for the following reason(s): ___________________________________________________________(please provide reason here). We further confirm that no supplier or firm or individual other than Messrs. __________________________ ( na me and address of the above agent) is authorized to submit a bid, process the same further and enter into a contract with you against your requirement as contained in the above referred TE documents for the ab ove goods manufactured by us. We also hereby confirm that we would be responsible for the satisfactory execution of contract placed on t he authorized agent. We also confirm that the price quoted by our agent shall not exceed the price w hich we would have quoted directly” Yours faithfully, [Signature with date, name and designation] for and on behalf of Messrs___________________________ [Name & address of the manufacturers] Note: 1. This letter of authorization should be on the letter head of the manufacturing firm and should be si gned by a person competent and having the power of attorney to legally bind the manufacturer. .