Battery Operated DWLR With 3 Yr Warranty

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses

• A)Guarantee/ Warrantee:- Warranty period is 36 months from the date of successful ins tallation and commissioning of DWLR. Warranty shall cover the whole device and its full op eration including but not limited to ‘maintaining system health, Complete instrument or an y of the Spare part replacement / repairing, Sim Card with complete recharge for entire wa rranty period Hassle free Operation & Maintenance of Telemetry system & Dedicated Onlin e Web Server and continuous availability of ground water withdrawal data on the server thr oughout the period of Warranty including the service visit of at least 02 times in a year incl uding calibration, routine checkup of device and breakdown visit as and when required for entire warranty period. The Annual Calibration should be done for each years of warranty (o n annual basis) along with calibration certificate issued from NABL/NPL or any other authori zed agency accredited by CGWA.’ Note: It may be noted that the DWLR may be shifted as per the convenience and requirem ent of WCL and the same shall be duly intimated to the supplier. Technical support/supervi sion shall be provided by the supplier free of cost.
• B)Fitment Guarantee: Fitment guarantee to the effect that the items offered will fit & fu nction in the equipment without any modification/alteration is applicable
• C)No Deviation Certificate:- The bidder should declare that there should not be any dev iation from the terms and conditions in the offer submitted by them against the present Bid .
• D)Delivery Schedule: Delivery to be completed within 45 days from the date of placeme nt of order. Installation to be completed within 15 days of site handover by the concerned S ub Area Manager or Authorized representative.
• E)Security Deposit :- The Successful bidder who has been awarded the contract/ Supply order is required to submit the Security Deposit. Security Deposit shall be for an amount of Five per cent of the total landed value of the contract including all taxes, duties and other costs and charges without considering the Input Tax Credit. The Security Deposit shall be d eposited through RTGS / NEFT / IMPS /e-BG/ other digital modes or in the form of a Bank Gu arantee as per format given in GeM from a RBI Scheduled Bank in India (on a non-judicial st amp paper) within 15 days from date of notification of award or placement of order. 1)The Security Deposit shall be in the same currency in which contract is to be signed / Sup ply order issued. In case of Multi Currency contract separate SDBG in respective currency f or required value as above shall be submitted. 2)In case of equipment, SDBG shall not be individual equipment wise. However, multiple B ank Guarantees for Security Deposit shall be permissible provided value of all the SDBGs to tals to 5% of the contract value, and all are submitted simultaneously within the specified ti me schedule and all of them are in the same prescribed format of SDBG without linking to any particular equipment. 3)The SDBG shall remain valid up to 3 months after completion of supplies and acceptance of materials by the consignee in case of supply Contracts / Rate / Running Contracts and in case of contracts for equipment involving installation and commissioning, 3 months after the supply and commissioning of all the equipment covered in the contract. 4)Security Deposit will be released within 30 days after completion of supplies and accepta nce of material by the consignee in case of supply contract or after successful commissioni ng and on receipt of confirmation of Performance Bank Guarantee (s) for all the equipment covered in the contract in case of contracts for equipment and all those items/ goods involv ing installation and commissioning and PBG. 5)Security Deposit may be converted into Performance Bank Guarantee (PBG) wherever PB G is required at the option of the supplier. At the time of conversion of security money into PBG, it should be ensured that the amount of PBG should not be less than 10% of landed va lue of order. Wherever Security Deposit is converted into PBG, the operation of such SDBG/ Performance BG shall be guided by the Performance Bank Guarantee clause. 6)If the successful tenderer fails to deposit the security deposit within 15 (fifteen) days fro m date of notification of award/ placement of order, another opportunity shall be given to t hem for submission of Security Deposit within next 15 days. If the successful tenderer still f ails to deposit the security deposit within the extended period but executes the supplies wit hin the security deposit extended period, the submission of Security Deposit shall be waive d, as the purpose of submission of SD is fulfilled. 7)In cases where the successful tenderer did not submit the security deposit eve n within the extended period for SD submission but has supplied the materials either in full or in part after the extended period for SD submission, the SD shall be deducted from the fi rst bill or in case of insufficient amount from subsequent bill(s) of the supplier till the full SD amount is deducted. Further, a penalty equivalent to 0.5% (half percent) of SD amo unt for delay of each week or part thereof (period of delay is to be calculated from the 31 st day from the date of notification of award/placement of order to the date of receipt of full SD/deduction of full SD) shall be levied subject to a maximum of 5% of the contract value. Note: 1)E-PBG for 5%, as indicated in bid document is towards security deposit and to be deposit ed as per GeM provision. Security Deposit (E-PBG-5%) will be released after successful co mpletion of supplies and acceptance of the material as per contractual terms and condition
• s.2)For unsatisfactory performance and / or contractual failure, the security Deposit money s hall be forfeited. GST at an applicable rate shall not be applicable on Security deposit forfei ture. EXEMPTION OF SECURITY DEPOSIT: Submission of Security Deposit is exempted for the contracts having value upto Rs.5 lakhs. All Central/State Government Organization/PSUs shall be exempted from submission of Sec urity Deposit. Note: No exemption from Security Deposit shall be allowed for Ancillaries of WCL/MSE/ Sta rtups.
• F)Performance Bank Guarantee – Apart from Security Deposit Additional EPBG of 10% contract value is required with validity of 42 Months after completion of Supplies. Security Deposit will release post submission of ePBG . Performance Bank Guarantee will release post submission of CAMC bank guarantee which will be 10% of CAMC charges and valid f or 30 Months from the date completion of Guarantee/Warranty period supplied equipment. The bank guarantee for CAMC shall be submitted to buyer directly. In case, seller fails to su bmit the PBG or does not provide services for the CAMC contract after expiry of warranty p eriod then PBG of equipment shall be forfeited. The release of the Performance Bank guarantee(s) after above indicated period, shall be su bject to satisfactory performance of the equipment/ items during the warranty period and f ulfilment of contractual obligations failing which, action for further extension or encashmen t of PBG, as deemed suitable shall be taken. The Performance Bank Guarantee shall be rele ased with the vetting of SO(E&M)BA and ANO (Environment) BA & approval of Area GM afte r obtaining the following: 1. ‘No Claim Certificate’ from the concerned HOD (User Dept.) SO(E&M)BA and ANO (environm ent)BA indicating that there is no claim pending. 2. ‘No Claim Certificate’ from the contractor indicating that there is no claim pending and th at there is no dispute pending as per Annexure N. In the event of breach of a contract / failure of fulfilment of contractual obligations by the s upplier, the Performance Bank Guarantee shall be forfeited and encashed / credited to the procuring entity’s account. In cases where the supplier does not submit the PBG in time or as per the prescribed forma t in line with the contract stipulations, the PBG amount may be deducted from the first bill o r in case of insufficient amount, from subsequent bill(s) of the supplier till the full PBG amo unt is deducted. This amount shall be refunded to the supplier upon acceptance of PBG sub mitted by them. The PBG must be submitted along with the supply. No payment shall be made without sub mission of PBG. (Format of PBG is enclosed as Annexure - “M” which is to be submitted p hysically and through SFMS platform) (This is in addition to the Security Deposit to be submitted @5% of order value) Note 1: The PBG can be submitted by the OEM or their authorized dealer for the supply of Equip ment and for CAMC. 2: Bidders submitting Bank Guarantee are encouraged to submit e-BG through NeSL platfor m
• G)INSPECTION: Final Inspection of the consignment shall be carried out at the destinatio n stores, which will be arranged by the consignee on receipt of stores. WCL reserves the rig ht to reject the goods which do not confirm to the specifications
• H)Payment Terms :- 100% payment within 21 days after receipt , acceptance , installati on & commissioning of Material by consignee and generation of CRAC & submission of sec urity Deposit , performance bank guarantee whichever is later. Area Nodal officer (Environment) BA will co-ordinate and facilitate job of installation & com missioning of equipment at different units/mine. Final installation & commissioning report f or satisfactory working of equipment will be issued by User department and Area Nodal off icer (Environment) BA Jointly for payment of Supplied equipment bills/invoice.
• I)Price Fall Clause Certificate : - The bidder undertakes that it has not supplied / is not s upplying similar products/ systems or sub-systems at a price lower than that offered in the present bid in respect of any other ministry/ department of the Govt. of India or a PSU and i f it is found that at any stage that similar product/ systems or sub-systems was supplied by the BIDDER to any other Ministry/ Department of the Governement of India or a PSU at a lo wer price, then at that very price, with due allowance for the elapsed time, will be applicabl e to the present case and the difference in the cost would be refunded by the BIDDER to th e BUYER, if the contract has already been concluded
• J)Price Certificate :- A Price Certificate shall be submitted along with the invoice / on the bo dy of the invoice as under: “This is to certify that the prices quoted by us for the off ered items are the lowest prices as applicable to any other Organization / Ministr y / Department of the Govt, of India or Coal India Ltd. and /or its Subsidiaries or o ther PSU or any other private organization”
• K)Banned Or Delisted Or Debarred Or Put On Holiday Suppliers Declaration :- Th e manufacturer as well as the bidder (if bidder is not the manufacturer) will give a declarati on that they have not been banned or de-listed or debarred or ‘Put on Holiday’ by any Gov ernment or quasi-Government agencies or PSUs. If a bidder and/or manufacturer has been banned or delisted or debarred or ‘Put on Holiday’ by any Government or quasi Governmen t agencies or PSU, this fact must be clearly stated and it may not necessarily be a cause for disqualifying them. However, If the manufacturer/bidder is banned or delisted or debarred or ‘Put on Holiday’ by DoE/MoC/WCL / CIL, the offer shall be not be considered for further e valuation.
• L)Refer clause 7 of Buyer added ATC for ELIGIBILITY PROVENESS AND OTHER DETAILS as p er GEM BID
• M)Provenness Credentials: Bidder or its OEM (themselves or through resellers) should h ave supplied 01 Nos of tendered/similar item(s) of same /similar (Similar items: Digital water Level recorder of tendered or higher size shall be considered similar item)/higher spe cifications/ratings/versions etc during the last 5 years from the date of tender opening agai nst order of CIL and its subsidiary , other PSUs, Government Department and private organ izations, and their performance has been found satisfactory. ( Itemwise Proveness will be e valuated ) Offered Product Proveness will only be evaluated . Hence , bidder (both manufac turer or its authorized dealer) has to submit the supply order copies of offered m ake only in support of proveness credential in the offer. Supply Order Copies oth er than offered make will not be evaluated. Performance Certificate reflecting satisfactory performance issued by user (of submitted su pply orders against past performance criteria) or self-attested certificate by the bidder for l ast one year product performance i.e. one year from the Date of commissioning (in case of equipment) and date of supply (in case of spares /consumable) to be submitted by the bid der against the supply orders submitted in the above Past Performance Criteria In case, the bidder claims provenness of the quoted model based on similar equipment, the similar equipment should have performed satisfactorily for a minimum period of one year fr om the date of commissioning and the quoted model should have worked for a minimum p eriod of six months from the date of commissioning within the window period of 5 years In case the bidder claims provenness of the quoted model based on similar equipment and the similar equipment has performed satisfactorily for a minimum period of one year from t he date of commissioning, but the quoted model has not worked for a minimum period of si x months, the offer may be accepted subject to the conditions mentioned under
• a)The quoted model should have been designed, manufactured and supplied to the end-us er but has not been commissioned or if commissioned, has not completed one year of oper ation after the commissioning. Documentary evidence for past supply of the quoted model is to be provided along with the offer. OR The quoted model is an upgraded version of the existing model with improved and the late st drive line / system etc. and has not been manufactured and/or supplied earlier. In such c ase, the basic model should remain the same. Documentary evidence of past supply of the existing model whose upgraded version has been offered, is to be provided along with the offer.
• b)(i) The successful bidder will be allowed to supply the quantity of first lot as indicated in Schedule of Requirement.
• (ii)The firm shall be required to furnish additional Performance Bank Guarantee of 100% of the total landed value of equipment along with spares & consumables for warranty period f or the quantity of first lot.
• c)On satisfactory performance of all the equipment of first lot for one year from the date of commissioning [to be certified by the HOD (Technical)/ SO(E&M) of the subsidiary compan y], clearance shall be obtained from the order issuing authority for supply of the remaining quantity, if any, as per Schedule of Requirement.
• d)The additional 100% Performance Bank Guarantee shall be returned only after satisfacto ry performance of all the equipment supplied in first lot for one year from the date of commissioning.
• e)The original 10% PBG for the total contract value will be retained for entire contract peri od as per PBG clause of NIT Note:- In case of unsuccessful performance of the first lot of equipment supplied by the firms who qualify as per above sub clause , the following shall be applicable:
• i)The 100% Additional Performance Bank Guarantee for the first lot of equipment shall be encashed by CIL. Consequent upon the encashment of the 100% Bank Guarantee due to no n-achievement of stipulated minimum availability percentage, the Supplier shall take back the equipment at no cost to the Purchaser and the contract for the balance quantity shall b e cancelled. ii) The original 10% performance bank guarantee shall be returned to the supplier after rec overy of penalty for nonachievement of guaranteed availability in respect of first lot of equi pment. iii) The performance of any individual equipment under this clause shall not be considered f or provenness in future tenders of CIL & subsidiaries for any capacity of this type of equipm ent. iv) In case of equipment imported under Project Concessional Duty (PCD), the amount of Cu stoms Duty Concession i.e. the differential amount of Normal Customs Duty (NCD) and PCD availed during import shall be recovered from the supplier with interest for refund to the Cu stoms Authorities. The supplier shall deposit such amount to the purchaser on demand else the same shall be recovered from the Security Deposit Bank Guarantee / Perf ormance Bank Guarantee of the supplier Copy of GST Invoice/CRAC/Delivery Challan etc document along with offer for submitted pu rchase order/contract) to be submitted along with bid in support of quantity supplied. Performance Certificate reflecting satisfactory performance issued by user (of submitted su pply orders against past performance criteria) or self-attested certificate by the bidder for l ast one year product performance i.e. one year from the Date of commissioning (in case of equipment) and date of supply (in case of spares /consumable) to be submitted by the bid der against the supply orders submitted in the above Past Performance Criteria. Proof of payment to be submitted by the bidder against the purchase order(s)/ Rate Contra ct(s) ( In case of self certified performance certificate submitted by the bidder) Commissioning certificate issued by the end user to be submitted ( in case of Equipment , P &M, etc, where installation & commissioning is required ) In case of Commissioning of the equipment is included in the scope of supply . The commis sioning is to be done as per requirement of end user. The delivery period mentioned pertai ns to completion of commissioning of the equipment. The bidder to submit a self-certificate of the performance report in the following format to the following extent that “ The items covered in the Purchase Order(S)/ Rate Contract(S) copies enclosed with our offer have been fully executed and have performed sa tisfactory as per the provisions of respective purchase order(S)/ Rate contract(S) and all th e complaints/ Claim(S) lodged by the purchaser, if any, have been attended to and no com plaints/ claim(S) are pending” Annexure - K of Buyer Added ATC clause 7 If submitted order Copy is of Ballarpur Area WCL then performance shall assessed based o n past supply & no need to submit above certificate. Status of provenness would be evaluated and decided by HOD of concerned technical depa rtment based only on submitted documents .

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary name Western Coalfields Limited Account No. 10866164051 IFSC Code SBIN0003078 Bank Name STATE BANK OF INDIA Branch address BALLARPUR, DIST- CHANDRAPUR, MAHARASHTRA-442701 . Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on- line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of WESTERN COALFIELDS LIMITED BALLARPUR AREA A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Buyer uploaded ATC document Click here to view the file.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)