DIGITAL X-RAY FILM DT-HT 10X8

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses ADDITIONAL TERMS AND CONDITIONS

• 1.Document Compliance Vendors/Distributors must upload all required documents in the appropriate columns on the GeM por tal. Failure to comply will result in TECHNICAL REJECTION of the bid. The following documents are required: - Appropriate column Required document Remarks Experience Criteria Experience Certificate Minimum 03yrs Experience Past Performance Past Performance Certificate The vendor should have a minimum 03 years of experience, preferably a s a Central/ Defence Supplier Bidder Turnover Bidder Turnover Certificate Certified by the Chartered Accounta nt (CA) OEM Authorization Certificate OEM Authorization Certificate Submit a drug wise OEM Authorizati on Certificate OEM Annual Turnover Annual Turnover Certificate Duly certified by a Chartered Accou ntant (CA) MSE category Certificate MSME Certificate Duly accept only for manufacturer of the drugs and also, they should uplo ad manufacturing licence drug wise MII Document (Class1/ Class2) Make in India Certificate Valid Certificate to be submitted Compliance of BoQ specificati on Compliance of BoQ specificatio n The bidder Must submit the MFG wis e details as per the schedule Certificate (Requested in ATC) Bid Acceptancy Certificate Duly Certified by the participating Bi dder Additional Doc 1 (Requested i n ATC) GST Registration Certificate & PAN Card Certified by GOI & Valid PAN Card to be uploaded Additional Doc 2 (Requested i n ATC) Valid Drug License & Trade licence Valid Drug License issued by the Re gional Drug controller and trade lice nce by the local Govt. authority Additional Doc 3 (Requested i n ATC) Affidavit An affidavit stating that neither the f irm nor its directors/ partners have been convicted by a court of law or i nvolved in any criminal or financial o ffenses. Additional Doc 4 (Requested i n ATC) Self-declaration/ Undertaking The Sellers must submit an underta king stating that they will not partici pate through multiple sister concern firms. (* while uploading the relevant documents the file name must be mentioned along with the vendor/ distribut or name)
• 2.Earnest Money Deposit:- EMD is mandatory for all bidders except MSME MANUFACTURES. It must be submitted both physica lly and uploaded on the GeM portal. The bidder seeking EMD exemption, must submit the valid supporting d ocument for the relevant category as per GeM GTC with the Bid. Under MSME Category, only manufacturers are eligible for exemption from EMD not the distributors. The Seller/bidder shall submit a fresh EMD for each bid separately. EMD submitted against one bid sh all not be considered valid for any other bid.
• 3.Performance Bank Guarantee (PBG): Successful Vendors/Distributors must submit e-PBG for the processing of bills. The validity of the PB G shall be up to one year beyond the shelf life of the supplied items. The validity of the Performance Bank G uarantee (PBG) will be for the period till one year after the shelf life of the item as mentioned. The EMD and e-PBG should be addressed as follows: The Commanding Officer, Military Hospital, Cannanore, Payyambalam (Post), PIN Code -670001
• 4.Bidding Requirements: - The bidder must clearly mention the manufacturer’s name and submit a valid distributor authorizati on certificate. Use of vague terms like “REPUTED MANUFACTURER” is not acceptable.
• 5.Disclosure of Litigation: - Details of any past or ongoing litigation with government organisations must be disclosed. Non-discl osure may lead to disqualification.
• 6.Shelf Life and Warranty: - At the time of delivery, the product should not have exceeded 1/6 th of its shelf life (1/3 for imported goods) and the remaining shelf life should not be less than 5/6th (2/3 for imported goods). The CFA holds the final discretion regarding the acceptance of medicines depending on urgency requirement with undertaking by the seller/distributor.
• 7.Replacement Clause/Recovery: - The firm shall replace unconsumed stock three months prior to the expiry free of cost. This undertak ing must be submitted in writing at the time of supply.
• 8.Delivery Conditions: - 8.1. Delivery must be completed within 30 days from the effective date of contract. 8.2. Short supply will not be accepted. 8.3. Delay may lead to cancellation of the contract order and forfeiture of EMD. 8.4. Extension of contracted delivery period will be at the sole discretion of the Buyer, with applicabi lity of LD clause. Extension requests to be furnished on GeM portal or Mail before delivery period date. 8.5 The bidder/supplier shall not upload the invoice on the GeM portal before the physic al supply of the items. The invoice shall be uploaded/submitted only after the items have been duly supplied.
• 9.Cold Chain maintenance: - For temperature-sensitive items, the supplier must maintain cold chain integrity during transit. Items must be delivered within 72 hrs, along with a valid cold chain log book. Any breach will lead to rejection.
• 10.Inspection and Receipt: - 10.1. No courier deliveries accepted directly. 10.2. Supplier representative must be present during inspection. Seller is responsible for reporting to this unit (Procurement Office) in case you are not in position to deliver the stores to the Inspecting Officer as per the terms of this order. 10.3. All deliveries are to be made to Receipt Cell C/o OIC Medical Store. After the placement of GeM Contact all query to be addressed by email only 10.4 In case the stores are rejected by the Inspecting Officer, the quantity of stores expended/ destr oyed in test will be borne at your cost. Rejected stores will be removed by you immediately on receipt of inf ormation from the inspecting officer. Rejected items must be collected within 05 days, failing which the sup plier remains responsible.
• 11.GeM portal Compliance:- All relevant details such as quantity, batch Number, manufacturer, manufacturing date, expiry date , delivery Date and challan/invoice number must be uploaded on the GeM portal after the actual delivery to the consignees.
• 12.Liquidated Damages (LD). In the event of the Seller’s failure to supply the stores/ goods/ any inst alment thereof or fails to perform services, conduct trials, installation of equipment, training and MET as per schedule specified in a contract, the CFA, without prejudice to the rights of the purchaser to any other reme dy for breach of contract, may recover from the contractor, a sum equivalent to 0.5% of the price {total cost (including elements of GST, freight/transportation and other variations like PVC/ERV etc.) of stores/incidental Works/Services, which the contractor has failed to deliver within the period agreed for delivery in the contra ct, for each week or part thereof. The total damages shall not exceed 5% of the Price {total cost (including elements of GST, freight/ transportation and other variations like PVC/ERV etc.) of stores/incidental Works/ S ervices. Any extension given by the buyer for delay attributable to buyer or on account of Force Majeure Cla use is to be factored in delivery period. (a) In case of inordinate delay this maximum deduction shall be 10% of the Price (total cost), as stated above, of stores/ incidental works/services supplied with delay. (b). Inordin ate Delays: Inexcusable delays of more than one-fourth (25%) of the total delivery period shall be treated as inordinate delays.
• 13.Billing and Payment:- 13.1. Bills must be submitted in IAFA-68 format along with original supply order. 13.2. Tax invoice must include batch number, manufacturer, maximum retail price, purchase price, manufacturing date & expiry date. Tax Invoice you must have to mention the stores supplied. Your Bill will b e submitted to this unit on Bill Form No IAFA-68 duly stamped and receipted along with the original copy of t he Supply Order. Bills submitted on only invoice or other forms will not be accepted 13.3. Payment will be made through ECS/NEFT/RTGS.ECS Mandate form has to be enclosed for subm ission by you along with Bill / Challan. 13.4. Please mention your Bank A/c No, Name, IFSC, MICR, PAN and GST Number in Contractor's Bill and Tax Invoice for early payment through AAO Kochi. 13.5. Bank details must be clearly mentioned in the invoice.
• 14.Drug testing and Quality assurance: - Drug testing may be conducted randomly or as required. I f any sample fails, necessary action will be taken as per rules. The cost of drug testing shall be borne by the seller.
• 15.Debarred firms:-Sellers must not quote products of debarred manufactures. A List of such firms will be provided. Non-compliance will lead to rejection.
• 16.Past performance: - Vendors with poor past performance, including delayed or partial supply affec ting patient care, may be debarred for up to 6 months.
• 17.IP Address Restriction:-Bids from firms using the same IP address will be rejected.
• 18.Repeat order clause:- This Supply Order has a Repeat Order Clause, wherein the Buyer can order up to 50% quantity of th e items under the present Supply Order within six months from the date of successful completion of this Sup ply Order, the cost, terms & conditions remaining the same. It will be entirely the discretion of the Buyer to place the Repeat order or not.
• 19.GST Compliance certificate:- The following certificates under signature should be furnished with the bill claiming GST:-"Certified t hat the stores on which GST has been charged have not been exempted under the 'Central GST' or the 'Stat e GST Act or Rules made there under and the charges on account of GST on those stores are correct under t he provision of relevant act or the rules made there under. After payment of GST (GST paid vide this supply order) to Government authority, GSTR form 2A is required to be submitted to DGLP Office of this unit for rec ords purpose.
• 20.Right of Buyer:- The procurement office reserves the right to cancel the order, reduce quantity, or delete any item w ithout assigning any reason. Decision of the technical evaluation committee (TEC) will be final and bidding o n all the vendors. No offline representation will be entertained.
• 21.Cartel Formation/ Pool Rates: - Sometimes, a group of bidders quote identical rates against a tender. Such Pool/ Cartel formation is against the basic principle of competitive bidding and defeats the very purpose of open and competitive tendering s ystem. It indicating possible cartel formation or poor pricing, shall be liable for rejection in the interest of ma intaining fair and competitive bidding. The hospital reserves the right to take appropriate action, including re porting the matter to competitive authorities such as the Registrar of Companies, Competition Commission of India (CCI), National Small Industries Corporation (NSIC), or any other regulatory body. Further, the hospital may adopt suitable administrative measures, including modification of procurement me thodology, packaging/ slicing of the tendered quantity and items, or encouraging wider participation to ensu re healthy competition. Any such practices, if detected, will be viewed seriously and may lead to disqualification, debarment, or othe r administrative action against the firms concerned.
• 22.Termination Clause: - Without prejudice to any other remedy for breach of contract such as removal from the list of registe red suppliers, the Buyer shall have the right to terminate the contract in part or in full in any of the under-m entioned cases, by giving Termination Notice to the Seller any time after the default, but prior to the intende d termination date:-
• (a)When the Seller fails to honour any part of the contract, including failure to deliver the contracted stores/ render services/ achieve milestones in time as per contract for causes not attributable to Force Maje ure.
• (b)When the Seller is declared bankrupt or becomes insolvent.
• (c)If the performance in whole, or in part, or any obligation under this contract is prevented or delayed by any reason of Force Majeure for a period exceeding 90 (ninety) days.
• (d)When the item offered by the Seller repeatedly fails in the inspection and/ or the Seller is not in a position to either rectify the defects or offer items conforming to the contracted quality standards.
• (e)When the Seller is found to have made any false or fraudulent declaration or statement or utilise d the services of any person, party, firm or institution engaged as an agent to get the contract, wherein pay ment has been made to such agents, or Seller is found to be indulging in corrupt and unethical or unfair trad e practices, directly or indirectly, to influence the award of contract and also during execution of the contrac

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• (f)Any special circumstances that are to be recorded to justify the termination of a contract.
• (g)As per decision of the Arbitration Tribunal.
• (h)When both parties mutually agree to terminate the contract. DPM - 2025 (Vol. II) Appendices and Forms DPMF 17 (Refers to Paragraph 6.31.3; Paragraph 5 of Part IV of DPMF 11) FORMAT OF ELECTRONIC CLEARING SERVICE (ECS) MANDATE Customer’s option to receive payments through e-Payment (ECS/ EFT/ Direct Credit/ RTGS/ NEFT/ Other payment mechanisms as approved by RBI)
• 1.Customer’s name :
• 2.Particulars of Bank account :-
• (a)Bank name :
• (b)Branch name :
• (c)Branch address :
• (d)Branch Tele No(s). :
• (e)IFS code :
• (f)9 Digit code : of the Bank Branch appearing on MICR cheque issued by Bank
• (g)Account Type : (Savings/ Current/ Cash/ etc.)
• (h)Ledger No. :
• (i)Ledger Folio No. :
• (j)Account No. : (as appearing on the Cheque Book) (Please attach a blank cancelled cheque or photocopy of a cheque or front page of your savings ban k passbook issued by your bank for verification of the above particulars)
• 3.Date of Effect : “I hereby declare that the particulars given above are correct and complete. If the transaction is del ayed or not effected at all for reasons of incomplete or incorrect information, I would not hold the us er institution responsible. I have read the option invitation letter and agree to discharge the responsi bility expected of me as a participant under the scheme.” (……………………………….) Date: Signature of Customer Certified that the particulars furnished above are correct as per our records. Bank’s Stamp: (……………………………….) Date: Signature of the Authorised Official from the Bank LIST OF DEBARRED FIRMS/ITEMS AS ON DATE FOR FUTURE BUSINESS DEALIÑG WITH O/o DGAFM S AND ALL AFMS HOSPS/UNITS (PCMC) Sr N o Name of Firm From To Reasons Remarks 1 M/s B R Bio Medica ls (P) Ltd 17-04-23 16-04-25 Poor Performance Stay granted by High Co urt Delhi, matter is sub-j udice 2 M/S Uttam Air Prod ucts Pvt Ltd 08-07-24 07-07-26 Poor Performance For all products 3 M/S Good Luck Lab oratories 18-07-24 17-07-26 Spurious drugs For all products 4 M/S Konark Interna tional 31-07-24 30-07-26 Poor Performance For all products 5 M/s KAPL 30-07-24 29-07-26 Substandard drug For all products 6 M/S V Care India 04-11-24 03-11-26 Poor Performance For all products 7 M/s HAL 24-12-24 23-12-26 Substandard drug For all products 8 M/S Uttam Air Prod ucts Pvt Ltd 18-02-25 17-02-27 Poor Performance For all products 9 M/S Robonik (India ) Pvt Ltd 06-05-25 07-05-27 Poor performance For all products 10 M/S Esteem Indust ries Inc 22-05-25 21-05-27 Poor performance For all products 11 M/S Cipla ltd 29-01-24 28-01-26 Substandard drug Only for Tab Aciclovir 20 0 mg 12 M/S Novo Nordisk I ndia Ltd 10-10-24 09-10-26 Substandard drug Only for Human Hormon e Inj 13 M/S J P Industries 29-10-24 28-10-26 Substandard drug Only for Carbamezepine extended release tablet IP 200 mg 14 M/S Devout Nord (I ) Ltd 18-06-25 17-06-27 Substandard drug Only for Antacid Gel sus pension 15 M/S Legan Healthc are 06-12-24 05-12-26 Substandard drug for Rifaximin 500 mg tab 16 M/S KAPL 07-02-25 06-02-27 Substandard drug Only for bupivavíne HCL Inj 17 M/S Modern Lab 18-02-25 17-02-27 Substandard drug Only for Chloroxozone 5 00 mg + Diclofenec 50 mg+ Paracetamol 325 18 M/S Nandini Medic al Laboratories Pvt Ltd 28-02-25 27-02-27 Substandard drug Only for Bupivavíne HCL Inj 19 M/S Bengal Chemi cal Pharmaceutical s Ltd 27-04-25 26-04-27 Substandard drug Only for Cefotaxime Sodi um 1 gm Injection 20 M/S Legan Healthc are 05-07-24 04-07-26 Submission of fradul ent documents / for ged ATO For all products 21 M/S JPEE Drugs 05-07-24 04-07-26 Submission of fraud ulent documents/for ged ATO For all products 22 M/S Shri Keshav M edicals 22-08-24 21-08-26 Submission of fraud ulent documents For all products 23 M/S Vellinton Healt hcare 22-01-25 21-01-27 Submission of fraud ulent documents/for ged SO For all products 24 M/S Able Pharma 03-03-25 02-03-27 Submission of fraud ulent documents/for ged ATO For all products 25 M/S Medipol Phar maceuticals India Pvt.Ltd 01-05-25 30-04-27 Substandard drug For all products 26 M/S Zuvius Lifescie nce Pvt.Ltd. 29-07-25 28-07-27 Submission of forge d documents For all products 27 M/s Savi Health sci ence 29-07-25 28-07-27 Submission of forge d document For all products 28 M/s Lifemax Cance r Laboratories 11-08-25 10-08-27 Submission of forge d document For all products 29 M/s R K Laboratori es Pvt. Ltd. 21-08-25 20-08-27 Collusion/cartel for mation/bid rigging For all products 30 M/s Denis Chem L ab Ltd. 21-08-25 20-08-27 Collusion/cartel for mation/bid rigging For all products 31 M/s CMG Biotech 19-11-25 18-11-27 Substandard drug Only for Cap Doxepin HC L 75 mg 32 M/s United Bioceut icals 23-12-25 22-12-27 Substandard drug Only for Tab Dexametha sone 4 mg 33 M/s SPEN Formulat ions Pvt Ltd 16-12-25 17-12-27 Substandard drug Only for Tab Trimetazidi ne Hydrochloride modifi ed release 35 mg 34 M/s Bennet Pharm aceuticals Ltd 16-12-25 15-12-27 Substandard drug Only for Tab Telmisartan 40 mg 35 M/s Vrindavan Glo bal 05-02-26 04-02-28 Substandard drug Only for Tab Methylcobal amine 1500mcg Alpha Li poic acid 100 mg, Folic a cid 1.5 mg, Pyridoxen H CL 3 mg & Thiamin Mono nitrate 10 mg Capsules 36 M/s Electro Ride S ervices and its allied firmrs 17-07-26 16-07-28 Unsatisfied services For all products .